Mentor of ARISIA Volume 12, Issue 96; April 2000

• Date, Time and Place: Meeting called to order at 4:49 PM Sunday, 16 April 2000 in Room 168 of Building 66 at MIT.

• In Attendance: Ben Levy, Elka Tovah Menkes, Skip Morris, Tom Murphy, Brendan Quinn, Noel Rosenberg, Paul Selkirk, Nicholas Shectman, and Cris Shuldiner.

• Proxies Carsten Turner to Brendan Quinn
  Walter Kahn to Brendan Quinn (via email)

• Minutes of the Previous Meeting The Membership concurs that the motion made at the last meeting regarding the rental of ARISIA Equipment be to other conventions / other groups in general, and not merely specifically to the conventions / groups named in the motion.

• President's Report (Noel Rosenberg) Wow, there's a whole wide world out there. I'm burrowing out from under my move, and in the meantime, I notice that we're actively seeking candidates for the ARISIA '02 Convention, Treasurer, and other related positions.

• EBoard Report (Noel Rosenberg) Notes as reported out in MENTOR.

• Vice President's Report (Cris Shuldiner) No Report.

• Grant Committee (Cris Shuldiner) The Grant Committee presents its recommendation on the application of MassFen for a Grant from ARISIA, Incorporated.
  MOVED to grant $750.00 to MassFen and to make available up to another $750.00 in advertising matching funds, such funds to be paid on the basis of a dollar for each dollar of advertising MassFen Receives; further, that the recipients of this Grant, as with all recipients of ARISIA Grants, are requested to credit the ARISIA Grant Fund in their publications (both paper and online) for the period during which they are receiving benefit from the Grant.

  The Chair made ready to offer the floor to representatives of MassFen; however, the delegation was not present.

  The motion to grant MassFen operating funds was TABLED, pending the presence of 50% of the Corporate Membership, present in the flesh, to vote upon the grant, as MassFen has been determined to possess a Restrictive Membership Covenant.

• Treasurer's Report (Skip Morris) Nothing to report.

• Budget Committee (Skip Morris) Nothing to report.

• Clerk's Report (Merv) The Clerk ran through his usual spiel extolling the Membership to sign in, to submit reports in writing or suffer the possibility of transcription errors, that major items of new business be presented to the EBoard for consideration before presentation to the Membership, and that persons joining before this corporate meeting shall pay at the rate of $10 and after the meeting at $08.

  Notes come in, MENTOR goes out.

  The file cabinet has arrived, and some warm time in the near future, I'll arrange with Ben to go through the Records and file them away properly. The file cabinet is currently filled with hanging file folders, and is unlocked. I'm still waiting on receipt of the Business Reply Permits to allow a mailing to the Membership at large.

• ARISIA '00 (Paul Selkirk) Overreacting to last month's unexpected resurgence of the Con, the ARISIA '00 ConChair has tied Merv's incredible mass to the Convention, hoping that the immense gravity involved would prevent the convention's spontaneous regenesis. Otherwise, the convention is still quite over.

• ARISIA '00 Treasury (Phi) We project closing the books on A'00 in May or June.

• ARISIA '01 (Elka Tovah Menkes) I'm planning a Party for Balticon; we may need more money from the budget for it. As always, I'm looking for plenty of help.

• Corporate Inventory Control (Carsten Turner) The OPS team descended upon Storage today. In between cleaning storage, we listened to Coltraine, ate choco., and drank Pond Water (Translation: Mountain Dew -- Editor). At this time, attention should be paid to belongings of Tech and Films to determine what is salvageable and what isn't. Also, a resolution should be made RE: T-Shirts as there's a lot of 'em. -- Carsten

• Corporate Sales Phi Volunteers! The President appoints Nicholas Shectman to the position of Corporate Sales Officer.

• Corporate SysAdmin (Cris Shuldiner) Nothing to Report.

• Long Range Planning Committee (Paul Selkirk, Chair) No Business -- No Report.

• Records Task Force (Ben Levy, Chair) No Report.

• Survey Committee (Ben Levy) Ditto.

• Old Business The following motion was taken off of the table:

  MOVED to grant all Convention Chairpersons ("ConChairs") the official task of Troublemaking at all future ARISIA Conventions. POINT OF ORDER: it was asked to clarify when the "current" convention ends.

  The Membership notes that the official end of business for a particular Convention is the official closing of the Books for that Convention.

  MOVED to table this motion to the Long Range Planning Committee The Chair rules this Motion OUT OF ORDER.

  MOVED to OVERRULE THE CHAIR.

  Motion CARRIES, 7-3.

  In a minor fit of pique, the Chair TABLES the motion to the Long Range Planning Committee with the direction that the fine details be worked out.

• New Business MOVED; This motion will supercede all previous motions as to the handling of old ARISIA Sales Shirts, and establish the following as Formal ARISIA Corporate Standing Policy; Five (5) Sales Shirts from each year will be kept for Archival Purposes; Sales Shirts for the two (2) years preceding the current Convention will be brought to the convention and sold at a price to be decided by the Executive Board, if any remain; The remaining shirts which are older than two (2) years preceding the current convention will be donated to a charity of the Executive Board's choosing.
  (Editor's Note: There was a lot of discussion, and a lot of friendly amendments, and the written motion suffered a great deal of obscuring blots; this is the best rendition of the original text.)

  MOVED TO AMEND the motion from two (2) years to four (4) years.

  Amendment FAILS 5-4 with the Chair casting the tie-breaking vote.

  MOVED TO AMEND by striking the phrase "The remaining shirts which are older than two (2) years preceding the current convention will be donated to a charity of the Executive Board's choosing" with the following: "The ARISIA Corporate Sales Officer will dispose of older excess T-Shirts in a manner to be approved by EBoard."

  Amendment FAILS.

  MOVED TO AMEND by restating the motion: This motion will supercede all previous motions as to the handling of old ARISIA Sales Shirts, and establish the following as Formal ARISIA Corporate Standing Policy; Five (5) Sales Shirts from each year will be kept for Archival Purposes; Sales Shirts from years preceding the current year which are determined by the Executive Board, in consultation with the Corporate Sales Officer, to be excess will be donated to a charity of the Executive's Board's choosing.

  Amendment CARRIES.

  Motion CARRIES.

  MOVED for the purposes of the New Policy Regarding the archival of ARISIA Sales-Shirts, that Lens T-Shirts be considered an acceptable replacement for 1990 Sale-Shirts.

  MOVED TO AMEND by adding the phrase, "but that actual 1990 Corporate Sales Shirts be preferred, if available."
  Amendment ACCEPTED AS FRIENDLY.

  Motion CARRIES.

  MOVED for the purposes of the New Policy Regarding the archival of ARISIA Sales-Shirts, that the number Five (5) be replaced with the phrase "Not more than Five (5)"

  Motion FAILS for lack of Second.

• Announcements
  Merv apologizes for the fact that MassFen did not show up as he had expected and so informed the Membership; and perhaps they will show up in the future. The Membership is still extolled to make a concerted effort to arrive at the next meeting; for this Grant Motion to be acted upon, 50% of the Membership (16 individuals in the flesh) must be present.

  Cris announces that there is a small pile of Stuff in the "office" area of the ARISIA Storage Facility, directly to the right of the doorway when one's back is to the windows; this stuff has been deemed to be trash by Corporate Inventory Control; and at the June Meeting, a motion will be made to dispose of this pile of junk -- therefore, if there's anything in that pile that you think shouldn't be there, make arrangements to look through the pile and pull out anything that should be kept.

  The May Meeting will be held at the ARISIA Corporate Office and Storage Facility (Directions will follow).

• Meeting Adjourned at 6:17 PM.

Stray Notes
Merv announces his intention to submit the following motion to amend the new policy regarding ARISIA Sales T-Shirts: TO AMEND by changing the number of shirts to be archived "Five (5)" to the phrase "At least one (1) and not more than Five (5). . . " An old EBoard Report was dug up . . . .

EBoard Report 10 January 2000
Due to the response of the hotel at the Tie Down Meeting to negotiations regarding compensation for the loss of the Terrace room, and the impending nature of the convention, the President decided to go forward on a proposal for certain concessions, including a parking discount and a waiver of the majority of incidental expenses that the convention would normally have paid for. -Noel

Executive Board

President Noel Rosenberg PO Box 464 Chelmsford, MA 01824-0464 781 229-5323 (work) noel@concept5.com	Arisia 2000 ConChair Paul Selkirk 112A Marblehead Street North Reading, MA 01864 978 664-6365 paul@apocalypse.org
Vice President Cris Shuldiner 27 Varnum Street Haverhill, MA 01832 978 521-7039 cws@theforge.com	ARISIA 2000 Treasurer Nicholas Shectman 75 Lexington Avenue Somerville, MA 02144 Phi@apocalypse.org
Treasurer Skip Morris PO Box 542 Merrymack, NH 03054-0542 603 888 5567 morris@mv.mv.com	ARISIA 2001 ConChair Elka Tovah Menkes 41 Addington Road Brookline MA 02445-4519 etm@world.std.com
Clerk Tom "Merv" Murphy 154 Amherst Road Apartment 12 Belchertown, MA 01007 Marvmerv@astro.umass.edu	ARISIA 2001 Treasurer Pending

Committee Members & Corporate Appointed Officers

Corporate Systems Administrator Cris Shuldiner	Budget Committee Skip Morris, Chair
Corporate Inventory Control Carsten Turner	Corporate Sales Officer Nicholas Shectman
Long Range Planning Committee Paul Selkirk Tom Murphy Cris Shuldiner	Grant Committee Cris Shuldiner Buzz Harris Scott Campanella Walter Kahn
Survey Committee Ben Levy	Records Task Force Ben Levy
Evil HR Director Niccolo Machiavelli

Membership Roster

Aaron Agassi	Patrick McCormack
Rob Bazemore	Elka Tovah Menkes
Drea Brandford	Skip Morris
Brian Cooper	Ailsa Murphy
Tom Coveney	Tom "Merv" Murphy
Adam Ek	Brendan Quinn
Marshall Ellis	Mary Robison
Tom Fish	Noel Rosenberg
George Flyn	Matthew Saroff
Glen R. Goodwin	Paul Selkirk
Buzz Harris	Nicholas Shectman
Lisa Hertel	Cris Shuldiner
Walter Kahn	Rachel Silverman
Allan Kent	Carsten Turner
'Zanne Labonville	Pat Vandenberg
Ben Levy

Membership/Subscription Information
Subscription to Mentor of ARISIA is included with Corporate Membership to ARISIA, Incorporated. Membership runs from September 1st to August 31st and costs $24.00. Dues are pro-rated on a monthly basis for members joining during the year.

Calendar of Events

Monday, 15 May 2000, 7:00 PM
ARISIA Corporate Meeting, ARISIA Corporate Office and Storage Facility

Wednesday through Saturday, 26-29 May 2000
CostumeCon 18, Hartford Hilton, Hartford, CT
CostumeCON

Sunday, 11 June 2000, 2:00 PM
ARISIA Corporate Meeting, MIT Building 66

Thursday, 13 July 2000, 7:00 PM
ARISIA Corporate Meeting, Location TBD

Friday through Sunday, 21-23 July 2000
Readercon 12, Burlington Marriott, Burlington MA
ReaderCON

Sunday, 13 August 2000, 2:00 PM
ARISIA Corporate Meeting, MIT Building 66

Thurs- through Monday, 31 August - 04 September 2000
58th Annual Worldcon at Chicon 2000, Chicago, IL

Sunday, 17 September 2000, 2:00 PM
ARISIA Annual Corporate Meeting, MIT Building 66
Come one, come all!

Directions to the ARISIA Corporate Offices and Storage Facility

Located in Somerville, MA, Arisia's storage facility is on Windsor Place, a short block off Webster Ave.

From Union Square, take the first left after crossing the railroad bridge; from Cambridge, take the last right before crossing the railroad bridge. [See Map Below]

In any case, you will be turning onto Columbia St; the landmark is the Royal White Laundry at the corner. After turning onto Columbia, bear gently left onto Windsor Place at the stop sign. On the right (opposite DHL Worldwide Express) is a brick warehouse-type building. Our entrance is the rightmost door, which has a big sign for the Diak Corporation. You might be able to find parking in front of the building, but do not block any of the doors or loading docks. Do not park at DHL during their business hours! You can probably park safely at RCN.

Enter the first door in the building. Go upstairs to the second floor. Wander down the hallway until you see Arisians. Enter here.

To get to Arisia Storage by Public Transit:

Take the #85 from Kendall Square T on the Red Line. Get off at Columbia Street (the street on the left is labeled Tremont Street & there is a large commercial laundry business on your right -- you may have to walk back about 50 feet from the bus stop) . *Walk up Columbia Street through the next intersection and follow the street around to the left. You will come to a large brick building on the right (just across from DHL).

You could also take any bus to Union Square, Somerville, (or at least any bus that normally runs there:), and then walk over the railroad bridge on Prospect to Webster Ave. Make a left onto Webster and a left onto Columbia (it's the first street on the left, btw). Follow from * above.

You could also take the #69 from Harvard Square or from Lechmere T to Webster/Columbia (the (it changes names at Cambridge Street, which is the street that the #69 runs down:). Walk up Webster between the Shell station and the cemetery/headstone sales place to Columbia Court (it will be on your right). Follow from * above.

You could take the T to Central and walk up Prospect until you get to Webster Ave. (noticeable by the USave car/truck rental place on your right at that intersection). Take a right onto Webster and then make a left onto Columbia Court (the first left, I think). Follow from * above.

The map and directions don't tell you that the storage facility is a couple of blocks from Inman Square.

You can take the 69 bus, which runs along Cambridge St., from Harvard Square or Lechmere to Columbia St. You can also take the 83 and 91 buses, which go up Prospect St., from Central Square to Cambridge St.

ARISIA, Incorporated
1 Kendall Square
PMB 322, Building 600
Cambridge, MA 02139

Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated.
All material copyright 1999, Arisia, Incorporated. All rights reserved.

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