|
Mentor of ARISIAVolume 12, Issue 94; February 2000 |
Date, Time and Place: Meeting called to order at 10:55 PM at the home of Buzz Harris, 137 Franklin Street in Arlington, MA.
In Attendance: Nicholas Shectman, Brendan Quinn, Walter Kahn, Buzz Harris, Cris Shuldiner, Ben Levy, Skip Morris.
Quorum was not met, so no business was transacted.
Proxies
Because Quorum was not met, proxies were not introduced.
Could not be corrected or accepted, as Quorum was not met.
Not present / no report.
No Report.
No Report.
Ditto.
No Report.
Ditto.
Notes come in, MENTOR goes out.
So far, all recent changes to Bylaws and Policies that have recently been passed by the Membership have been noted in the appropriate documents. HTML copies of these documents are available at the Corporate Web Site. Printed copies will be made in the very near future and mailed to the membership shortly.
I'm still waiting on Envelopes printed with the Business Reply Permit to send out with the membership surveys. When I get the envelopes, I'll send them, the surveys, and the newly printed copies of the Articles, Bylaws, and Policies out at once -- this is so I don't have to worry overmuch about assembling the surveys and envelopes in MENTOR and whether or not they'll fall out. I will worry about that when sending complimentary MENTORs to past members to feel out whether or not they would be interested in rejoining the Corporation.
The records are still a mess. I'm waiting on the delivery of the file cabinet I've been told has been purchased. When it is in place at Storage, I'll set aside a weekend cooperatively selected with the Records Task Force to sort through them and file them correctly (hopefully when the weather is warmer).
I'm still waiting on copies of the following records for the files: Original signed 3 year contract with the Boston Park Plaza Hotel, Towers and Castle; signed addendum to above contract, draft and final versions of the Hotel Resume for ARISIA '00, and the ARISIA '00 Debrief Notes.
I think that's all, folks.
In Service -- Merv
No Report.
Arisia 00 currently has $22,167.11 in the checking account, and total net assets of $25,348.54 including accounts payable and receivable. I anticipate further expenses of about $6,000 and further income of about $500. I predict a net bottom line for the convention of about $20,000 on income of $57,500. Approximately $8,000 of this represents concessions made by the hotel to compensate for the loss of the Terrace Room. This is (we hope) what accountants call a "nonrecurring event", which means we can't count on it happening next year. Apart from one-time events, I expect Arisia 00 to beat its budget by about $3,500 on the income side and about $2,000 on the expense side.
No Report.
Not Present / No Report.
No Report.
No Report.
No Report.
No Report.
Ditto.
All old business stayed on the table.
No new business was introduced.
We missed Quorum by one person. Please, members, make a concerted effort to attend meetings.
The next meeting, by default provided by the Bylaws, shall be held at 2:00 PM Sunday, 19 Sunday 2000 in Building 66 at MIT. At this meeting, the date of 16 April 2000 meeting will be confirmed, and we will discuss setting the May meeting for a weeknight.
Meeting Adjourned at 11:05 PM
Some Stray Notes
Phi submitted an intermediate budget report at the end of January, and it is included in this issue of MENTOR.
The Clerk would like to apologize for a typographical faux pas from the last issue. On Page 3, it is erroneously headlined that the Executive Board Meeting was held on 31 August 1999, when in actuality it was held 16 January 2000, as correctly reported in the text of the section.
Executive Board
| President Noel Rosenberg PO Box 464 Chelmsford, MA 01824-0464 781 229-5323 (work) noel@concept5.com |
Arisia 2000 ConChair Paul Selkirk 112A Marblehead Street North Reading, MA 01864 978 664-6365 paul@apocalypse.org |
| Vice President Cris Shuldiner 27 Varnum Street Haverhill, MA 01832 978 521-7039 cws@theforge.com |
ARISIA 2000 Treasurer Nicholas Shectman 75 Lexington Avenue Somerville, MA 02144 Phi@apocalypse.org |
| Treasurer Skip Morris PO Box 542 Merrymack, NH 03054-0542 603 888 5567 morris@mv.mv.com |
ARISIA 2001 ConChair Elka Tovah Menkes 41 Addington Road Brookline MA 02445-4519 etm@world.std.com |
| Clerk Tom "Merv" Murphy 154 Amherst Road Apartment 12 Belchertown, MA 01007 Marvmerv@astro.umass.edu |
ARISIA 2001 Treasurer Pending |
Committee Members & Corporate Appointed Officers
|
Corporate Systems Administrator Cris Shuldiner |
Corporate Inventory Control Carsten Turner |
|
Budget Committee Skip Morris, Chair |
Corporate Sales Officer |
|
Long Range Planning Committee Paul Selkirk Tom Murphy Cris Shuldiner |
Grant Committee Cris Shuldiner Buzz Harris Scott Campanella Walter Kahn |
|
Survey Committee Ben Levy |
Records Task Force Ben Levy |
|
Evil HR Director |
|
Membership Roster
| Aaron Agassi | Patrick McCormack |
| Rob Bazemore | Elka Tovah Menkes |
| Drea Brandford | Skip Morris |
| Brian Cooper | Ailsa Murphy |
| Tom Coveney | Tom "Merv" Murphy |
| Adam Ek | Brendan Quinn |
| Marshall Ellis | Mary Robison |
| Tom Fish | Noel Rosenberg |
| George Flyn | Matthew Saroff |
| Glen R. Goodwin | Paul Selkirk |
| Buzz Harris | Nicholas Shectman |
| Lisa Hertel | Cris Shuldiner |
| Walter Kahn | Rachel Silverman |
| Allan Kent | Carsten Turner |
| 'Zanne Labonville | Pat Vandenberg |
| Ben Levy |
|
September |
$24 |
March |
$12 |
|
|
October |
$22 |
April |
$10 |
|
|
November |
$20 |
May |
$08 |
|
|
December |
$18 |
June |
$06 |
|
|
January |
$16 |
July |
$04 |
|
|
February |
$14 |
August |
$02 |
Sunday, 19 March 2000, 2:00 PM
ARISIA Corporate Meeting, MIT Building 66.
Friday through Sunday, 24 -26 March 2000
LunaCon 2000, Rye Town Hilton, Rye Brook, NY
http://www.lunacon.org
Sunday, 16 April 2000, 2:00 PM
ARISIA Corporate Meeting, MIT Building 66
Wednesday through Saturday, 26-29 May 2000
CostumeCon 18, Hartford Hilton, Hartford, CT
http://www.cc2000.org/
Friday through Sunday, 21-23 July 2000
Readercon 12, Burlington Marriott, Burlington MA
www.readercon.org
Thurs- through Monday, 31 August - 04 September 2000
58th Annual Worldcon at Chicon 2000, Chicago, IL
Budget Report
Through 1/29/00
Expenses Only
Line Items Marked with "C" are CLOSED as of 1/31/00
Category Description Actual Budget Difference
Con Chair:
Admin 85.11 100.00 14.89
C Concom News 0.00 100.00 100.00
GoH Liaison:
Admin 21.56 125.00 103.44
Food 334.34 700.00 365.66
Travel 496.51 600.00 103.49
TOTAL GoH Liaison 852.41 1,425.00 572.59
Hotel Liaison:
Admin 0.00 100.00 100.00
C Corkage Waiver 0.00 500.00 500.00
C Electricity 0.00 1,000.00 1,000.00
Hotel Rooms 0.00 700.00 700.00
C Security 0.00 1,000.00 1,000.00
Tips 410.00 750.00 340.00
Video Hookup 0.00 300.00 300.00
TOTAL Hotel Liaison 410.00 4,350.00 3,940.00
Treasury:
Admin 28.51 100.00 71.49
Bank Charge:
Credit Card Fees 0.00 700.00 700.00
Bank Charge-Other 49.48 150.00 100.52
TOTAL Bank Charge 49.48 850.00 800.52
Errors - 1.25 0.00 1.25
Insurance 1,895.20 1,400.00 -495.20
TOTAL Treasury 1,971.94 2,350.00 378.06
TOTAL Con Chair 3,319.46 8,325.00 5,005.54
Events:
Admin 26.04 100.00 73.96
Anime Theatre 60.00 300.00 240.00
ArisiaTV:
Admin 0.00 50.00 50.00
Incidentals 0.00 100.00 100.00
Videotape 179.00 450.00 271.00
TOTAL ArisiaTV 179.00 600.00 421.00
Art Show:
Admin 77.07 100.00 22.93
C Artist Reception 1,119.30 1,200.00 80.70
Errors 0.00 50.00 50.00
Forms 258.15 300.00 41.85
Logistics 0.00 50.00 50.00
Mailings 262.48 300.00 37.52
Shipping 0.00 125.00 125.00
TOTAL Art Show 1,717.00 2,125.00 408.00
ASCAP-BMI Fees 0.00 200.00 200.00
Big Event 1 - Echo's Children 928.60 700.00 -228.60
Dealers Room 119.72 250.00 130.28
Filking 195.86 300.00 104.14
Films 250.00 1,500.00 1,250.00
Gaming 0.00 300.00 300.00
Masquerade 0.00 300.00 300.00
C Meet the Pros 1,144.60 500.00 -644.60
Period Dance 637.20 650.00 12.80
Photography 0.00 225.00 225.00
Small Event 1 - Fanzine Lounge 239.42 500.00 260.58
Small Event 2 - Art Contest 249.63 300.00 50.37
Small Event 3 - Late Night Dance 299.00 300.00 1.00
Small Event 4 - Fan GoH Event 12.60 300.00 287.40
Technical:
Admin 100.00 100.00 0.00
Clearcom 125.00 250.00 125.00
Lighting 548.60 600.00 51.40
C Sound 700.00 500.00 -200.00
TOTAL Technical 1,473.60 1,450.00 -23.60
Video Theatre:
Equipment 264.45 100.00 -164.45
License Fees 300.00 600.00 300.00
TOTAL Video Theatre 564.45 700.00 135.55
TOTAL Events 8,096.72 11,600.00 3,503.28
Marketing:
Ad Sales 153.21 200.00 46.79
Admin 151.84 300.00 148.16
Advertising 535.00 2,000.00 1,465.00
Press 0.00 50.00 50.00
C Promotional Parties 196.15 200.00 3.85
Publications:
Admin 138.12 100.00 -38.12
At-con Newsletter 499.81 450.00 -49.81
Flyers 87.60 400.00 312.40
Mass Mailer:
Postage 0.00 425.00 425.00
C Printing 852.00 850.00 -2.00
TOTAL Mass Mailer 852.00 1,275.00 423.00
Pocket Program 1,590.00 1,775.00 185.00
Prereg Packet:
Postage 307.56 350.00 42.44
C Printing 134.88 150.00 15.12
TOTAL Prereg Packet 442.44 500.00 57.56
Program Book 3,440.00 3,800.00 360.00
Restaurant Guide 403.40 0.00 -403.40
TOTAL Publications 7,453.37 8,300.00 846.63
TOTAL Marketing 8,489.57 11,050.00 2,560.43
Operations:
Admin 0.00 100.00 100.00
Communications 0.00 700.00 700.00
Gopher Hole:
Admin 0.00 50.00 50.00
Earned Comps 0.00 1,200.00 1,200.00
Ribbons 0.00 350.00 350.00
C T-Shirts 1,363.00 950.00 -413.00
TOTAL Gopher Hole 1,363.00 2,550.00 1,187.00
Logistics 866.03 1,250.00 383.97
Ops Desk 0.00 200.00 200.00
Security 119.04 200.00 80.96
Sign Shop 0.00 50.00 50.00
Telephones 600.00 500.00 -100.00
TOTAL Operations 2,948.07 5,550.00 2,601.93
Programming:
Admin 433.19 500.00 66.81
Fast Track 467.76 600.00 132.24
Guest Liaison 0.00 100.00 100.00
C Kaffeeklatches 311.94 0.00 -311.94
Mailings 1,940.91 2,000.00 59.09
Packets 108.36 300.00 191.64
Phone 0.00 200.00 200.00
Program AV 130.30 150.00 19.70
Program Ops 0.00 250.00 250.00
TOTAL Programming 3,392.46 4,100.00 707.54
Services:
Admin 92.27 100.00 7.73
Babysitting:
Admin 59.73 50.00 -9.73
Pagers 0.00 100.00 100.00
Payroll 0.00 75.00 75.00
Salaries 0.00 900.00 900.00
Snacks 0.00 100.00 100.00
Taxes 0.00 75.00 75.00
TOTAL Babysitting 59.73 1,300.00 1,240.27
C Con Suite 2,079.21 2,000.00 -79.21
C Green Room 523.03 800.00 276.97
C Information Desk 8.99 50.00 41.01
Internet Room 0.00 300.00 300.00
Party Czar 0.00 200.00 200.00
Registration:
C Acknowledgment Postcards 98.91 150.00 51.09
Admin 11.57 50.00 38.43
Badge Holders 0.00 350.00 350.00
Badge Stock 183.93 200.00 16.07
Forms 129.60 125.00 -4.60
TOTAL Registration 424.01 875.00 450.99
C Staff Den 956.77 1,300.00 343.23
TOTAL Services 4,144.01 6,925.00 2,780.99
TOTAL EXPENSES 30,390.29 47,550.00 17,159.71
ARISIA, Incorporated
1 Kendall Square
PMB 322, Building 600
Cambridge, MA 02139