The Lens

Mentor of ARISIA

Volume 12, Issue 91 November 1999

Minutes of the EBoard Meeting 26 October 1999

This impromptu meeting of the EBoard was called to order at 9:15 PM.

Present were Noel Rosenberg, Cris Shuldiner, Skip Morris and Paul Selkirk. Elka Tovah Menkes and Nicholas Shectman were notified of the impromptu meeting; Tom Murphy waived his right to notice for this meeting.


After discussion, the EBoard of ARISIA, incorporated authorized the expenditure of $200.00 to install 3-phase power outlet(s) at the Corporate Office and Storage Facility of ARISIA, Incorporated, for the use of the membership (to wit, testing dimmer packs and other Tech Gear).

The EBoard also approved a request from the PhilCon ConCom to borrow our drape for use at their con.

The meeting was adjourned at 9:30 PM.

Minutes of the EBoard Meeting 09 November 1999

The EBoard gathered at the offices of Concept5 at 7:45 PM Tuesday, 09 November 1999.

Noel Rosenburg, Cris Shuldiner, Skip Morris, Tom Murphy and Paul Selkirk were in attendance.

On the Issues of Memberships:
The EBoard granted two Membership waivers.

On the Issues of Keys:
The EBoard agrees that in addition to the amusing method of enumerating the key sets by language and numbering them in that language, a more mundane method will be employed on the flip side of the key.

The EBoard decided that the following positions should have keys: President, Vice President, Treasurer, Clerk, Corporate Inventory Control (CIC), Art Show Equipment Liaison, Current ARISIA ConChair, and Corporate Mailroom Staff.

Legal Issues:
The clause in the Hotel Contract entitled "Exhibitor's Contract" shall be referred to the Corporate Lawyer for review with regard to the effective scope of the Clause.

The EBoard discussed and noted several possibilities to amend the contract with the Hotel.

Skip reports on the legalities of Fast Track and Babysitting. After discussion, the EBoard authorizes the application for Exempt status for Child Care.

The EBoard discussed the situation regarding Responsibility / Liability for young fans participating in Fast Track, and determined that young fans need the same parental supervision in Fast Track as the child would need in any other part of the Convention, as determined by the Parent.

While discussing this, the EBoard has determined that there is no preexisting Standing Corporate Policy for Convention Fast Track, and determined that one was needed.

Paul wanted to change the fee for babysitting from $70.00 to $50.00. The EBoard endorses the idea.

ARISIA Corporate Office and Storage Facility changes:
Skip has been talking to the Landlord about installing a 220-volt power line. Nothing substantial has come of it yet, because the Landlord has not quite been available.

Art Show: Artist's individual art works are NOT insured. Insurance for artwork is the responsibility of the artist. That was not mentioned in the original mailing to the Artists. Cris wants to look into adding Artwork for the Art Show to the Convention Insurance Policy in this and future years.

Grant Committee Business:
The Treasurer cut the check to 5Con for the promised grant of $750 in matching grant funds, and handed it to the Clerk to hand-deliver to the 5Con Convention Staff.

Cris requested a recommendation from the EBoard regarding the Grant Application from the North American Representatives of EuroCon 2000 (hereafter, "The EuroCon Grant"). The position of the Grant Committee is favorable. After discussion, the EBoard reports favorably.

After discussion, the EBoard arrived at a consensus that now that the 5Con check has been cut and assuming that the Membership accepts the proposed Corporate Budget, the Grant Fund will start off the current fiscal year with $5,130.00.

File Cabinets:
Skip has volunteered to get a file cabinet to hold corporate records at the Storage Facility.

Corporate Budget:
The EBoard discussed the Corporate Budget, and decided to recommend the Membership approve the Budget.

Other Business:
We need a Treasurer for ARISIA '01.

There are some difficulties with the Hotel Reservations Staff. These difficulties (such as not specifying if the con attendee wants a quiet or a party floor, etc.) will be addressed.

Noel will reply to a letter from the Seaport Hotel soliciting our business.

The meeting adjourns after midnight.

Minutes of the November Meeting

In Time For The Next Meeting

There's another Convention Budget Amendment in the works from Phi:

Fast Track: +$150 for ice cream
Two New Small Events at $300 apiece
No offsetting income items
Total: $750.00

Proposed By-Laws Amendments

There are three proposed amendments to the By-Laws of ARISIA, Incorporated. These proposed amendments are listed below:

  1. MOVED to amend the By-Laws by removing the empty section 1.2; Specifically:

    This amendment is submitted by Paul Selkirk, Skip Morris, Cris Shuldiner, Suzanne Labonville, and Nicholas Shectman.

  2. MOVED to amend the By-Laws by removing the Red Shirt membership class, and granting General membership rights to all dus-paying members; Specifically:

    This amendment is submitted by Paul Selkirk, Cris Shuldiner, Skip Morris, Nicholas Shectman, and Suzanne Labonville.

  3. MOVED to alter the By-Laws with regard to Proxies; specifically:

    This amendment is submitted by Cris Shuldiner, Skip Morris, Paul Selkirk, Nicholas Shectman, and Benjamin Levy.

Executive Board

Noel Rosenberg
PO Box 464
Chelmsford, MA 01824-0464
781 229-5323 (work)
Arisia 2000 Conchair
Paul Selkirk
112A Marblehead Street
North Reading, MA 01864
978 664-6365
Vice President
Cris Shuldiner
27 Varnum Street
Haverhill, MA 01832
978 521-7039
ARISIA 2000 Treasurer
Nicholas Shectman
75 Lexington Avenue
Somerville, MA 02144
Skip Morris
PO Box 542
Merrymack, NH 03054-0542
603 888 5567
ARISIA 2001 Conchair
Elka Tovah Menkes
41 Addington Road
Brookline MA 02445-4519
Tom "Merv" Murphy
154 Amherst Road Apartment 12
Belchertown, MA 01007
ARISIA 2001 Treasurer

Committee Members & Corporate Appointed Officers

Corporate Systems Administrator
Cris Shuldiner
Corporate Inventory Control
Carsten Turner
Corporate Sales Officer
Awards Committee
Long Range Planning Committee
Paul Selkirk
Cris Shuldiner
Budget Committee
Skip Morris, Chair
Arisia Audit Fund
Ben Levy
Grant Committee
Cris Shuldiner
Buzz Harris
Scott Campanella
Walter Kahn
Hotel Search Committee
Paul Selkirk
Cris Shuldiner
Buzz Harris
Suzanne Labonville
Skip Morris
Records Task Force
Survey Committee

Membership Roster

Aaron AgassiPatrick McCormack
Rob BazemoreElka Tovah Menkes
Drea BrandfordSkip Morris
Brian CooperAilsa Murphy
Adam EkTom "Merv" Murphy
Marshall EllisBrendan Quinn
Tom FishMary Robison
George FlynNoel Rosenberg
Glen R. GoodwinMatthew Saroff
Buzz HarrisPaul Selkirk
Lisa HertelNicholas Shectman
Walter KahnCris Shuldiner
Allan KentRachel Silverman
'Zanne LabonvillePat Vandenberg
Ben Levy

Membership/Subscription Information

Subscription to Mentor of ARISIA are included in Corporate Membership to ARISIA, Incorporated. Membership runs from September 1st to August 31st and costs $24.00. Dues are pro-rated on a monthly basis for members joining during the year.

Calendar of Events

Sunday, 12 December 1999 12:00 PM
ARISIA '00 Division Heads Meeting at MIT Building 66

Sunday, 12 December 1999 2:00 PM
ARISIA '00 ConCom Meeting at MIT Building 66

Sunday, 19 December 1999, 2:00 PM
ARISIA Corporate Meeting at MIT Building 66.

Thursday, 30 December 1999 7:00 PM
ARISIA '00 ConCom Meeting, Location TBD

Friday through Sunday, 07-09 January 2000
GAFilk, Middleton GA

Sunday, 09 January 2000 2:00 PM
ARISIA '00 ConCom Meeting at MIT Building 66

Friday through Sunday, 14-16 January 2000
ARISIA '00, The Boston Park Plaza Hotel and Towers

Friday through Sunday, 14-16 January 2000
ChattaCon, Clarion Hotel, Chatanooga TN

Friday through Sunday, 14-16 January 2000
MarsCon, Ramada Hotel Williamsburg VA

Sunday, 16 January 2000, 5:ish PM
ARISIA Corporate Meeting at The Boston Park Plaza Hotel and Towers, Room To Be Announced.

Sunday, 23 January 2000 1:00 PM
ARISIA '00 Debriefing at a place TBD
NO, I still won't be the featured topic -- Merv

Saturday & Sunday 5-6 February 2000
Wolf 359, London, England

Friday through Sunday 18-20 February 2000
Boskone 37, Sheraton Framingham, Framingham MA

Friday through Sunday, 21-23 July 2000
Readercon 12, Burlington Marriott, Burlington MA

ARISIA, Incorporated
1 Kendall Square
PMB 322, Building 600
Cambridge, MA 02139

Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated.
All material copyright 1999, Arisia, Incorporated. All rights reserved.

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