The Lens


The Newsletter of Arisia, Incorporated -- Number 120, December 2002


The next business meeting will be at Arisia, on Sunday, January 19, 2003, at 5:00 PM, in the Terrace Room at the Boston Park Plaza Hotel.

At this meeting, we will be voting on two grants.

Minutes of the Eboard Meeting

Monday, December 30, 2002. Latzko/Boyle residence, Milton MA. Called to order at 7:48 PM.

Joel Herda, Noel Rosenberg, Nicholas Shectman, Paul Selkirk, Skip Morris, Alex Latzko, Carsten Turner.

The Eboard met to consider two grants coming out of the Grant Committee.

The Eboard voted unanimously to approve the recommendations of the Grant Committee.

Minutes of the Corporate Meeting

Monday, December 30, 2002. Latzko/Boyle residence, Milton MA. Called to order at 8:15 PM.

Joel Herda, Alex Latzko, Skip Morris, Tom Murphy, Linda Nee, Noel Rosenberg, Paul Selkirk, Nicholas Shectman, Rachel Silber, Carsten Turner.

Bridget Boyle to Linda Nee, Lisa Hertel to Alex Latzko, Ben Levy to Rachel Silber.

The President reported in March 2002 that we had given a grant to JerseyDevilCon. He should have said that we had received a grant request from them, and were considering it.

It's been a quiet month.

The Eboard just met, and voted to recommend 2 grant proposals. These will come out of the Grant Committee report.

The Eboard approved money for capital equipment, which will come out of Technical Equipment Committee report.

I appointed Tom Murphy chair of the Database Committee.

The Grant Committee met on November 17, and voted to grant $2000 to JerseyDevilCon, and $600 to Boston Tea Party. These were both recommended favorably out of the Eboard. They will be published in Mentor, and voted on at the corporate meeting at the con.

At the next meeting, I will be moving to transfer $5000 from the General Fund to the Grant Fund.

No report.

As of December 1, Arisia has $46,606.71 in its bank accounts. Against this total are the following commitments:

$8210.35 net income so far for Arisia '03 (somewhat more out of date than December 1)
$2000.00 remaining expenses for Arisia '02 (*)
$1777.39 Grant Fund
$15000.00 Snow Fund

This leaves $19618.96 in the General Fund. This figure is after the incorporation of Arisia '02's net income, which I believe totaled $21188.65 according to IRS accounting rules, and somewhat lower according to our accounting rules.

* Noel informs me that in addition to the $2000 identified above, we can expect approximately CDN$1000 in Fan GoH expenses.

I intend to introduce a bylaws amendment to change our fiscal year to run July-June.

I have nothing to report, beyond that I'm working with con treasurer and the corporate treasurer to close the books, and we're pretty close. My plan is to have it done in time to use those numbers for the Arisia '04 budget.

We are projecting an attendance of 2400.

I have some budget amendments. We have a lot more ad sales than budgeted - $4300 ad income, including both inside covers, in color, at $900 apiece.

MOVED to increase Advertising Income to $4000; PASSED on a voice vote.

MOVED to increase expenses by the following amounts:

$1500 Publications: Program Book, contingent on collecting from Nero by press time
$1000 Films: 35mm Projectors
$500 Films: Film Rental/Shipping

Motion PASSED on a voice vote.

MOVED to transfer the line items for Art Show Mailings and Concom Newsletter to the Publications division; PASSED on a voice vote.

Lunacon attendance is static or down; they made a grand total of $20 last year. Therefore, MOVED to allow Lunacon to borrow anything they need without charge. The chair moved this motion to New Business.

In packing for the con, we can't find the 10 beepers we purchased for babysitting. If they don't turn up by Friday morning at the convention, when we unpack, we will have to send people out to Radio Shack. Therefore, MOVED to allocate $500 from the general fund to replace the beepers. Motion PASSED on a voice vote.

There was a discussion of gift comps for masquerade participants; they are only for costumed entrants who appear on stage.

Money comes in, money goes out. We have about $7100 of expenses so far, against about $15000 in the bank.

We have Guests of Honor - Arthur Ganson will be Sculptor GoH; Tim Powers will be Writer GoH; Kim Van Auken will be Fan GoH.

Derek Lichter has agreed to be Treasurer.

I went to the Bradford College bankruptcy auction. Among many other things (e.g. human and cat skeletons), they had several lots of Source-4 theater lights. I asked the Eboard for permission to increase the corporate budget line item for capital expenses, to bid $800 each for 2 lots, and lost both by small amounts.

Rich Macchi and Patrick Foster sorted through the video gear we already own, and sorted it into Trash, eBay, Needs Work, and Usable.

I've been looking into new storage space, but have not found anything with significant advantages over our current space.

Some stuff in storage has been marked as trash; I would like to mark and actually trash more.

We're going to start loading the truck around noon on Wednesday.

I've not yet ordered T-shirts. I'm about to give up on color shirts, and go with black & white art that we already have, because of the time pressure of my other responsibilities.

The motion to change the Print Shop rates, effective Arisia '04, was left on the table.

Mr. Shectman needs to hassle the lawyer for answers regarding use of FRS radios, renewing the temporary babysitting permit, and the bylaw amendment about who the con treasurer reports to.

MOVED to loan to Lunacon 2003, pro bono, any equipment and chattels necessary to the successful running of their convention. Motion PASSED on a voice vote.

MOVED to set the March meeting to Sunday, March 16, at 2pm, at MIT; PASSED on a voice vote.

Minutes of the Eboard Meeting

Monday, December 30, 2002. Latzko/Boyle residence, Milton MA. Called to order at 10:09 PM.

Joel Herda, Noel Rosenberg, Nicholas Shectman, Paul Selkirk, Skip Morris, Alex Latzko, Carsten Turner.

Bylaws Amendment

The following proposed Bylaws amendment would change the fiscal year. It was recommended to the chair not to bring it up at the January meeting, but to deal with it at a subsequent meeting.

Whereas the 15th day of the fifth month after the end of Arisia's fiscal year is January 15; and

Whereas conventions typically incur significant expenses in the preceding summer but not the following summer; hereby

Moved to amend Article IX, Section 1 of the Arisia Bylaws, replacing the words

"The fiscal year of the corporation runs from September 1 to August 31."


"The fiscal year of the corporation runs from July 1 to June 30."

Nicholas Shectman
Linda M. Nee
Noel Rosenberg
Alex Latzko
Skip Morris

Membership/Subscription Information

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated. Membership runs from September 1st to August 31st and costs $24. Dues are pro-rated on a monthly basis for members joining during the year.

September $24   March $12
October $22   April $10
November $20   May $08
December $18   June $06
January $16   July $04
February $14   August $02

Executive Board

Joel Herda
17 Heath St, Apt 3
Somerville MA 02145
Arisia 2003 Conchair
Skip Morris
PO Box 542
Merrymack, NH 03054-0542
Vice President
Noel Rosenberg
PO Box 464
Chelmsford MA 01824-0464
Arisia 2003 Treasurer
Alex Latzko
82 Cliff Rd
Milton MA 02186
Nicholas Shectman
75 Lexington Avenue
Somerville MA 02144
Arisia 2004 Conchair
Carsten Turner
Paul Selkirk
112A Marblehead St
N Reading MA 01864-1526

Storage Facility Key Holders

Joel Herda
Noel Rosenberg
Nicholas Shectman
Paul Selkirk
Skip Morris
Carsten Turner
Linda Nee
Cris Shuldiner
Bryttan Bradley
Lisa Hertel


Committee Members & Corporate Appointed Officers

Grant Committee
Noel Rosenberg (chair)
Claudia Mastroianni
Walter Kahn
Database Committee
Tom Murphy (chair)
Michelle McGuire
Tom Murphy
Paul Selkirk
Cris Shuldiner
Budget Committee
Nicholas Shectman (chair)
Alex Latzko
Long Range Planning Committee
Cris Shuldiner (chair)
Sheeri Kritzer
Corporate Inventory Control
Linda Nee
Corporate Sales Officer
Nicholas Shectman
Corporate Systems Administrator
Cris Shuldiner
Survey Committee
Claudia Mastroianni
Gaming Convention Exploratory Committee
Technical Equipment Committee
Joel Herda (chair)
Liz Orenstein

Membership Roster

Christopher Amshey Rob Bazemore
Dave Belfer-Shevett Bridget Boyle
Brian Cooper Tom Coveney
Regis M. Donovan Tom Fish
George Flynn Traciy Fogarty
Colette H. Fozard Joel Herda
Lisa Hertel Walter Kahn
Allan Kent Zanne Labonville
Alex Latzko Benjamin Levy
Claudia Mastroianni Patrick McCormack
Craig McDonough Michelle McGuire
Erik J. Meyer Skip Morris
Tom Murphy Linda M. Nee
Elizabeth Orenstein Karen Purcell
Brendan Quinn Mary Robison
Noel Rosenberg Matthew Saroff
Paul Selkirk Nicholas Shectman
Cris Shuldiner Rachel Silber
Carsten Turner Patricia Ann Vandenberg


Calendar of Events

Sunday, January 12, 2003, 12:00 PM - 4:00 PM
Logistics Tag Party
Arisia Storage, Somerville MA

Monday, January 13, 2003, 7:00 PM
Arisia '03 Concom Meeting
Boston Park Plaza Hotel, Boston MA (room TBA)

January 17-19, 2003
Arisia '03 - This is it!
Boston Park Plaza Hotel, Boston MA

Sunday, January 19, 2003, 5:00 PM
Arisia Corporate Meeting
Boston Park Plaza Hotel, Boston MA (Terrace Room)

Tuesday, February 18, 2003, 7:30 PM.
Arisia Corporate Meeting
Vandenberg/Kent residence, Mendon MA

January 24-26, 2003
Harvard University, Cambridge MA

February 14-16, 2003
Boskone 40
Sheraton Hotel, Boston MA

February 16-17, 2003
Science Fiction Film Marathon
Coolidge Corner Theatre, Brookline MA

February 28-March 2, 2003
Intercon C
Radisson Hotel, Chelmsford MA

Sunday, March 16, 2003, 2:00 PM.
Arisia Corporate Meeting
MIT Building 66 Room 168, Cambridge MA

March 21-23, 2003
Lunacon 2003
Rye Town Hilton, Rye Brook, NY

ARISIA, Incorporated
Building 600, PMB 322
1 Kendall Square
Cambridge, MA 02139