Minutes of the Arisia Corporate Meeting of 16 May 2005 at MIT Room 66-160

Meeting was called to order at 2:20 PM by Carsten Turner.

In the absence of the Clerk, Rick Kovalcik [VP] started taking the minutes.

There were no changes to the most recent minutes [emailed out by Skip Morris].

Voting Members In Attendance: Bridget Boyle, Tom Coveney, Jack Dietz, Lisa Hertel, Allan Kent, Walter Khan, Rick Kovalcik, 'Zanne Labonville, Alex Latzko, Ben Levy, Nicholas Shectman, Rachel Silber, Mike Sprague, Janet Stickle, Persis Thorndike, Carsten Turner, Pat Vandenberg.

Others In Attendance: Dante Blando, Tracy Gangner, Karen Purcell.

Proxies: Sheila Oranch to Pat Vandenberg, Melina Schlotthauer to Tom Coveney, Skip Morris to Rick Kovalcik, Jill Eastlake to Alex Latzko, Dave Belfer-Shevett to Phi, Jeanne Kahn to Walter Kahn.

Officer and Committee Reports:

President's Report: The Eboard is working on a new lease for storage. The Eboard is looking to hold ConChair '07 interviews by mid June. If you are interested in the post of ConChair '07, please let Carsten know.

VP's Report: Nothing to report.

Treasurer's Report: We're solvent. We have about $24,000 in the bank. We are still waiting on the latest merchant statements to figure out how much more money to send to Lunacon for their use of our credit card swipe boxes. We understand from Lunacon that while they would like to get all the money due to them, the small delta (~$150) does not present a big hardship for them.

Clerk's Report: Not present.

Motion from the floor to change the bylaws to reflect that any officer who does not attend three corporate meetings in a row without submitting an explanation which is accepted by the membership is deemed to have resigned from their position and may be replaced as per the other parts of the bylaws. Seconded. As this affects the bylaws it was automatically tabled.

Carsten asked for volunteers from the floor for the position of Acting Clerk. He then appointed Rachel Silber to the position. Rachel (with help from others as necessary) was asked to get the next Mentor out and to deal with the mail at the PMB.

Arisia ConChair '05: Not present

Arisia Treasurer '05: Not present

Arisia Chair '06: Phi reported that he had hoped to have a budget to propose, but doesn't yet. He really hopes to have it published in time to vote on at the June Corporate Meeting. He has most of his division head positions filled but is waiting to appoint an Operations Head until the ConChair '07 is appointed. He also has a candidate for Fixed Functions, but that is not confirmed yet.

Motion to change the Arisia '06 pre-registration deadlines to 9/15 and 12/15 rather than 9/30 and 12/31. Passes unanimously.

LRP Report: The LRP made a report at the last Eboard meeting about Comp Memberships. The Eboard has decided to table this until it is printed in Mentor.

All Other Committees: No reports

Old Business: None

New Business:

Motion that Art Show Rates be changed [from $28 flat] to $20 for the first panel or portions thereof and $40 for additional panels or portions thereof. There was much discussion about the purpose of this (to encourage new artists) and whether this policy would really accomplish this. Motion passes to call the question (20-2). The original motion fails (Many-1).

[The meeting was temporarily adjourned at this point for 5 minutes for the Eboard's convenience to discuss upcoming milestones.]

Motion to repeal the Arisia policy requiring that anyone under the age of 12 must be accompanied by an adult at all times. Seconded. After some discussion this was tabled to the Eboard for further review.

Motion that at the ConChair's discretion, Corporate Sales at Arisia may be contracted to an outside party or parties. Seconded. Passes.


Carsten reiterated that anyone interested in the position of ConChair '07 should let the Eboard know by June 15th.

The next corporate meeting is Sunday 12 June at 2 PM at the Eastlake home, 155 Beaver Street, Milford, MA, 508-634-2066.

The July corporate meeting will be Tuesday 19 July at 7:30 PM at the Kovalcik-Mozzicato home, 19 Chesley Road, Newton, MA, 617-244-4560.

The August corporate meeting will be Sunday 21 August at 2 PM at the Vandenberg-Kent home, 5 Mill River Drive, Mendon, MA 01756, 508-381-0582.

The meeting was adjourned at 4 PM.