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Mentor of ARISIASpecial Bulletin September 1999 |
This bulletin contains only announcements. Minutes of the previous meetings will be forthcoming, probably after the Special Meeting.
Special Meeting Notice
The Executive Board of Arisia regrets, but accepts as a fact of life, that notification of the Annual Meeting was not given in accordance with the Bylaws, and therefore the normal business of the Annual Meeting could not be conducted as planned.
Instead, there will be a Special Meeting in lieu of the Annual Meeting on Sunday, October 3, 1999, at 2:00 PM, at MIT Building 66. Please make every effort to attend. If you are unable to attend, please send a proxy.
Annual corporate dues of $24 are due no later than the beginning of the Special Meeting. You may mail a check to the Arisia address (Arisia Inc, Building 600, PMB 322, One Kendall Square, Cambridge MA 02139), or bring payment to the meeting. If you are unable to pay at this time, but wish to remain an active member, please contact the treasurer, Skip Morris, at treasurer@arisia.org or 603-888-5567. If you have not paid or made other provisions before the start of the meeting, you will not be able to vote at the meeting.
Agenda
Major items of business at the meeting include:
The following nominations are known at this time. I apologize if I have forgotten or missed anyone.
Noel Rosenberg is running for president.
Cris Shuldiner is running for vice-president.
Skip Morris is running for treasurer.
Tom Murphy is running for clerk.
Additional nominations may be made from the floor at the meeting. If you wish to run for office, but cannot attend the meeting, you may submit your nomination in writing, and get someone else to bring it to the meeting, or send email to corp@arisia.org.
Lisa Hertel and Aaron Agassi have been proposed for transfer from Red Shirt to General Member.
The Eboard has appointed Elka Tovah Menkes as chair of the Arisia '01 convention. This appointment must be confirmed by the Membership.
This budget (in its current or amended form) must be ratified by the Membership in order for the Arisia '00 committee to spend money.
A00 budget version 0.02, 28 jun 99
INCOME
Ad Income 1500
Art Show:
Commissions 225
Mailing Fees 275
Panels and Tables 1500
Print Shop Fees 0
TOTAL Art Show 2000
Dealers:
Rooms 1800
Tables 2400
TOTAL Dealers 4200
Registration:
At-Con Reg:
$5 0
$15 300
$20 180
$25 5500
$35 2555
$40 14440
TOTAL At-Con Reg 22975
Prereg:
$8 1200
$25 3700
$30 14910
$40 1760
Discounted 300
TOTAL Prereg 21870
TOTAL Registration 44845
TOTAL INCOME 52545
EXPENSES
Con Chair:
Admin 100
Concom News 100
GoH Liaison:
Admin 125
Food 700
Travel 600
TOTAL GoH Liaison 1425
Hotel Liaison:
Admin 100
Corkage Waiver 500
Electricity 1000
Engineering 500
Hotel Rooms 700
Tips 750
Video Hookup 300
TOTAL Hotel Liaison 3850
Treasury:
Admin 100
Bank Charge:
Credit Card Fees 700
Bank Charge-Other 150
TOTAL Bank Charge 850
Errors 0
Insurance 1400
TOTAL Treasury 2350
TOTAL Con Chair 7825
Events:
Admin 100
Anime Theatre 300
ArisiaTV:
Admin 50
Incidentals 100
Videotape 450
TOTAL ArisiaTV 600
Art Show:
Admin 700
Artist Reception 1200
Errors 50
Logistics 50
Shipping 125
TOTAL Art Show 2125
Big Event 1 1500
Dealers Room 250
Filking 300
Films 1500
Gaming 300
Masquerade 300
Meet the Pros 500
Period Dance 300
Photography 225
Small Event 1 300
Small Event 2 300
Small Event 3 300
Technical:
Admin 100
Clearcom 250
Lighting 300
Sound 200
TOTAL Technical 850
Video Theatre:
Equipment 900
License Fees 600
TOTAL Video Theatre 1500
TOTAL Events 11550
Marketing:
Ad Sales 200
Admin 300
Advertising 2000
Press 50
Promotional Parties 1100
Publications:
Admin 100
At-con Newsletter 450
Flyers 400
Mass Mailer:
Postage 425
Printing 350
TOTAL Mass Mailer 775
Pocket Program 1775
Prereg Packet:
Postage 350
Printing 150
TOTAL Prereg Packet 500
Program Book 3800
TOTAL Publications 7800
TOTAL Marketing 11450
Operations:
Admin 100
Communications 700
Gopher Hole:
Admin 50
Earned Comps 1200
Ribbons 350
T-Shirts 950
TOTAL Gopher Hole 2550
Logistics 1250
Ops Desk 200
Security 200
Sign Shop 50
Telephones 500
TOTAL Operations 5550
Programming:
Admin 500
Fast Track 450
Guest Liaison 100
Mailings 1700
Packets 250
Phone 200
Program AV 150
Program Ops 250
TOTAL Programming 3600
Services:
Admin 100
Babysitting 800
Con Suite 2000
Green Room 800
Information Desk 50
Party Czar 200
Registration:
Acknowledgement Postcards 150
Admin 50
Badge Holders 350
Badge Stock 200
Forms 125
TOTAL Registration 875
Staff Den 1300
TOTAL Services 6125
TOTAL EXPENSES 46100
TOTAL INCOME - EXPENSES 6445