Text is printed below. Vote will take place at
first meeting where twenty-five percent of Corporate Member-
ship is present in person or by proxy.
Moved: To modify the Arisia ByLaws as follows:
Change the text of section 2.1 to read: "2.1 Regular meetings
shall be held by default on the third Sunday of each month, un-
less the Membership or Executive Board sets a different date or
cancels the meeting."
Add a new section 2.1a: "2.1a Meetings shall be held at a de-
fault time and location unless otherwise specified. The default
time and location will be re-examined at the Annual Meeting,
any changes will take effect once published with proper notice."
Change section 2.4: "2.4 All members shall be given notice of
the date, time and location of each meeting at least twelve days
in advance. Meetings scheduled for the default date, time and
location do not require notice. The meeting notice, or separate
notice given within the same time limit, shall contain specific
notice of any of the following events to take place at the meet-
ing:"
Pre-pend to the existing wording of section 2.5: "Any meeting
may be rescheduled, changed or moved by the Membership or
Executive Board provided proper notice may be met."
Add a new section after 2.9 before Article III: "2.10 Every
Regular Meeting shall consider the meeting schedule for the
following three calendar months before adjourning."
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Effect of changes:
1. We're encouraged (but not required) to schedule meetings
three months in advance by adding a required agenda item.
2. Default time/location added to default date of meeting.
3. We meeting is at default date/time/place we can still have a
meeting even if notice was never sent.
4. We're not forced to have a meeting on a bad or inconvenient
date. Date can be changed by vote as long as notice can be met.
[Minor technical changes.]
5. The EBoard is allowed to schedule meetings (EBoard has
always assumed it could, but turns out the bylaws only allow the
membership to set a meeting).
6. Notice now required to include date of meeting as well as
time and location.
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[Current wording of relevant sections of the Arisia Bylaws]
2.1 Regular meetings shall be held each month on the third Sun-
day of the month unless the Membership votes to set a different
date. The date of eachvregular meeting shall be fixed at least
forty-five (45) days in advance.
2.4 All members shall be given notice of the time and place of
each meeting at least twelve days in advance. The meeting no-
tice, or separate notice given within the same time limit, shall
contain specific notice of any of the following events to take
place at the meeting:
2.5 If, after a meeting notice has been given, circumstances re-
quire a change in the location or the hour of the meeting, the
meeting is valid if notice of the change is given to each General
member in a time and manner reasonably calculated to enable
the member to attend the meeting.