Next meeting at home of Jan Dumas … directions later.  Quorum for this meeting is 10 based on average of last three meetings.

 

The following pieces of business scheduled for the July meeting have a notification requirement which is met by this Mentor:

·         Grant request by PiCon, see motion below

·         Budget for Arisia 08; the proposed budget is included with this Mentor

·         Proposed bylaws changes which have been signed by 5 members.

·         Corporate budget is published again in this Mentor for reference but was originally published  in June Mentor.

 

 

·         Date, Time, and Place

Called to order 2:06 PM at the Dedham Hilton (Arisia Relaxacon) June 10 2007.

·         In attendance

Jeanette Barrett, Jack Dietz, Samantha Dings, Don Doughty (non member), Jan Dumas,  Mary Dumas, Don Eastlake III, Jill Eastlake, Les Embrey (non member), Lisa Hertel, Christina Hodge, Lisa Holsberg Crystal Huff (new/renewing member),  Steve Huff, September Isdell, Rick Kovalcik, Ben Levy, Glenn MacWilliams, Skip Morris, Susan Mozzicato, Sharon Sbarsky, Nicholas Shectman. Conor Walsh, Jeff Warner, Michael Whitehouse (new member), Bill Yerazunis (non-member)

 

·         Proxies

Tom Murphy to Skip Morris, Alex Latzko to Ben Levy, Karen Purcell to Jill Eastlack, Bridget Boyle to Jack Dietz.

 

·         Corrections to the Minutes -- none

 

·         President’s Report

Thanks to all who came to the relaxacon. Thanks to Jack and Conor and Crystal who signed up to help beforehand and to Tem and Susan and anyone else who got shanghaied at con.

 

·         Vice-President’s Report  -- none

 

·         Treasurer

Next years budget was submitted (found later in Mentor after being printed last month).  It will be taken up at the July corporate meeting.  Our finances are in similar shape to last month.  We have approximately $4000 not spent on pipe and drape, credit card machine, and other things we have voted on but not yet done. 

 

        Monthly account summaries are printed in the Mentors. If you have any questions, please talk to me.

 

June 1st 2007			Change from last month
Even Year - A08		$6,003.77	-$6.23
Odd Year - A07		$9,574.12	$1,510.45
Corporate
Reserved
$3,000 N4 Grant  (unspent)	$1,559.10		-$220.00
Grant Fund	$4,000.00		$0.00
Two years expenses (CDs)	$28,203.94		$99.55
Voted Expenses	$3,925.01		$1,000.00
	Total Reserved	$37,688.05	$879.55
Unallocated Funds		$4,254.67	-$1,420.21
Total Corporate Funds		$41,942.72	-$540.66

 

 

·         Clerk – no report

       

·         Executive Board Report

We approved the storage of the icehouse pieces at Pandemonium, with the understanding that they are Arisia’s and are coming back to Arisia. 

 

·         Arisia ’07 Conchair

We refunded the memberships of two A’07 attendees who had serious accessibility issues.

 

·         Arisia ’07 Treasury

Ben and Alex got together to talk about the books and work is still ongoing on that front. 

 

·         Arisia ’08 Conchair

There have been many meeting.  Programming  brainstorming is open.  Welcome Michael Whitehouse as Programming divhead and new corporate member. Welcome Crystal Huff as Pubs divhead.  Zambia development is proceeding.  Our party at Balticon exceeded al expectations in terms of attendance and interest.  We sent flyers to Wiscon, Baycon, and Duckon  Budget will probably be ready for the next meting.  Hotel reservations will be open around July 1.  Next concomm meeting is at the Hyatt Jul 18.  We will have parking passes

·         Arisia ’08 Treasury

Registrations have started and money is coming in.

 

·         Arisia ’09 Conchair

The conchair-to-be says hi!

 

·         Arisia ’09 Treasury

        None Selected -- No Report.

 

·         A08 Relaxacon

Will be held in the Corsair & CrossRip in Dennisport May 30 – June 1. Rooms are $90/night, by check only.  Reservations are open now. 

 

·         Corporate Inventory Control

We think the elevator is still broken.  More pipe is at the mailbox?  Rick or Skip will pick up. 

 

·         Grant Committee

We got a grant request from the Heinlein Society for their centennial, but after Mentor went out so too late for their event.  We also got a grant request from PiCon which will be brought up at the next meeting.

 

·         Hotel Search Committee

We signed a contract with Hotel@MIT.  You can get Hilton points there.

 

 

·         Relaxacon Committee

34 adults, 2 Saturday, 5 kids, approximately $50 in income.Spent about $450 on food and supplies. Corporate provided $1000 for the suite. We did better than expected. Thanks to MENSA and Janet and various people who donated or lent supplies and equipment.  Eboard recommends to set the advance membership rates for next year the same as this year:  $15 for the weekend, $10 for Friday or Saturday. The con will have to end a little earlier on Sunday, not decided what to do about corporate meeting.  No chair has been picked yet.  No deadline currently set on pre-reg rate.  Motion (for membership rates) passes unanimously. 

 

·          Committees not listed had no report

 

·         Old Business

The eboard has asked for a quote on liability insurance but gotten back one that only covers storage; we want to cover the con as well. 

Ben needs to get some account information on the Pugliese education fund to send out the check. 

 

·         New Business

        No new business brought to the floor.

 

·         Announcements and future meetings

Smofcon is coming up and filling their hotel.  United Fancon is moving their date to Nov 3-5 instead of Veterans Day weekend. 

 

Moved to officially refer to the July 29 meeting as “the August meeting” Passes many to 1   Date for October meeting:  2 pm Sunday Oct 21 at the home of Mary Dumas in Tewksbury.  Passes unanimously. 

 

Meeting adjourned at 2:47 PM – please take home the leftovers.

 

The following is the proposed budget for 2007-2008 fiscal year, which starts July 1st.  It will need to be approved by the Corporation.

Arisia 07-08 Corporate Budget
Income
Dues	$1,000.00
Interest	$1,000.00
A'08 Convention Payment	$9,889.00
Total Income		$11,889.00
Expenses
Rent ($797) per month	-$9,564.00
Mailbox (paid through 3/08)	-$325.00
Mentor – Postage and Copying	-$600.00
USPS Bulk Account	-$160.00
Admin	-$200.00
Supplies	-$300.00
Lawyer (as needed)	-$300.00
Liability Insurance	-$1,500.00
Domain Name (paid through 2010)
Student Art Contest Prizes
Server Hosting	-$300.00
Credit Card/Paypal Fees	-$10.00
Relaxacon '08	-$1,000.00
Total Expenses		-$13,259.00

 

 

The grant committee moves to ask the membership to approve partially funding the PiCon grant request of $6400 for the amount of $3000.

 

Supporting information: this year, PiCon is expecting to make a small profit; this grant will cover enough of their expenses that they can pay back last year's debts and have some seed money for the next convention.  The intent is that this grant will help PiCon establish a solid financial footing, not become a recurring grant unless there are exceptional circumstances. 

 

 

From February

·         Conclude discussion of refund policy and bring a new motion (EBoard)

·         Get quotes to EBoard for liability and contents insurance.  (CIC)

·         Deferred discussion of a family or young fan rate to a future meeting. 

·         Weekend rates were changed, but single-day rates were not changed and need to be discussed in the context of a 4-day con.

·         Report from hotel search committee about state of 2009/2010  possibilities.

From March

·         Who is responsible for notifying non-corporate-member keyholders of new policy?

If anyone is aware of other pending business, please email clerk@arisia.org. 

 

 

Here is the current membership roster for Arisia, Inc.  If you believe there is an error, or if you are on this list and do not receive Mentor, email clerk@arisia.org.

 

Lisa Adler-Golden	Walter Kahn
Aaron Aggassi	Allan Kent
Jeanne Barrett	Jenn Koerber
Rob Bazemore	Pamela Koretsky
Bridget Boyle	Rick Kovalcik
Brian Cooper	’Zanne Labonville
Tom Coveney	Alex Latzko
David D’Antonio	Ben Levy
Elka Tovah Davidoff	Glen McWilliams
Jack Dietz	Skip Morris
Samantha Dings	Susan Mozzicato
Jan Dumas	Tom Murphy
Mary Dumas	Pam Ochs
Don Eastlake	Karen Purcell
Jill Eastlake	Mary Robison
Tom Fish	Noel Rosenberg
Colette Fozard	Sharon Sbarsky
John Francini	Nicholas Shectman (Phi)
Tracy Gangwer	Cris Shuldiner
Nichole Gosselin	Rachel Silber
Joel Herda	Mike Sprague
Brendan Hertel	Janet Stickle
Lisa Hertel	Brandi Tague
Christina Hodge	Pete Thomas
Lisa Holsberg (Jasra)	Persis Thorndike
Steve Huff	Pat Vandenberg
Crystal Huff	Conor Walsh
September Isdell	Al Walker (Hobbit)
Jeanne Kahn	Michael Whitehouse

 

 

 

 

 

If you do not have a key to storage and need to get into storage, send mail to keys@arisia .org and all keyholders will get your request. 

 

Keyset	Holder	Keyset	Holder
1	Joel Herda	12	Janet Stickle
2	Alex Latzko	13	Persis Thorndike
3	Skip Morris	14	Lisa Hertel
4	Carsten Turner	15	Ben Levy
5	Skip Morris	16	Rachel Silber
6	Phi	17	Lisa Holsberg
7	Michael Bergman	18	September Isdell (spare)
8	Rick Kovalcik	19	Skip Morris (spare)
9	September Isdell	20	Rick Kovalcik (spare)
10	Hobbit	21	Jill Eastlake
11	Landlord	22	Noel  Rosenberg

 

 

 

President Rick Kovalcik 19 Chesley Rd Newton Centre MA 02459 president@arisia.org	Arisia 2007Conchair Joel Herda 17 Heath St #3 Somerville MA 02145 conchair@arisia.org
Vice President Lisa Holsberg 14 Salem St #4 Woburn MA 01801 vp@arisia.org	Arisia 2007 Treasurer Alex Latzko 40 Greatstone Dr Merrimack NH 03054 treasury@arisia.org
Treasurer Ben Levy 47 Brown St Andover MA 01810 treasurer@arisia.org	Arisia 2008 Conchair September “Tem” Isdell 82 Albion Street #2 Somerville, MA 02143 08chair@arisia.org
Clerk Rachel Silber 59 Orient Ave Melrose MA 02176 clerk@arisia.org	Arisia 2008 Treasurer Donald Eastlake 155 Beaver St Milford MA 01757 treasury@arisia.org
	Arisia 2009 Conchair Jill Eastlake 155 Beaver St Milford MA  01757

 

 

 

 

 

 

 

 

 

 

 

 

Budget Committee Ben Levy (head) Alex Latzko Nicholas Shectman	Hotel Search Committee Janet Stickle (head) Skip Morris Ben Levy
Corporate Inventory Control Skip Morris (head) Lisa Hertel Hobbit Joel Herda Janet Stickle	Long Range Planning Committee Nicholas Shectman (head) Jill Eastlake Jack Dietz Lisa Adler-Goldin Conor Walsh
Technical Equipment Committee (same as CIC)	Relaxacon Investigation Committee Jack Dietz (head) Janet Stickle
Corporate Sales Officer Lisa Hertel	Survey Committee <unfilled>
Corporate Systems Administrator Cris Shuldiner	Grant Committee Lisa Holsberg (head) Walter Kahn
Honors Committee Rachel Silber (head)   Archives Committee Lori “Jet” Turi	Timeline Committee Lisa Hertel (head) Skip Morris Nicholas Shectman Noel Rosenberg Rachel Silber

 

 

 

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

 

 

Look for upcoming corporate and concom meetings at http://www.arisia.org/calendar.  

        Calendar Schedule 

ConCom:  7:00 PM Wednesday, 18 July 2007 at the Hyatt Regency, Cambridge.

Corporate:  2:00 PM Sunday, 29 July 2007 at the home of Jan Dumas; location and directions forthcoming.

Division Head:  7:00 PM Monday, 30 July 2007 at the home of September Isdell.

NASFiC:  Thursday through Sunday, 2-5 August 2007

WORLDCON:  Thursday through Monday, 30 August – 3 September 2007

Division Head:  7:00 PM Thursday, 6 September 2007 at the home of September Isdell.

Corporate:  Annual Meeting 2:00 PM Sunday, 16 May 2007 at MIT Building 66 Room 168 (or an adjacent room on the same corridor).

Division Head:  7:00 PM Tuesday, 25 September 2007 at the home of September Isdell.

Corporate:  2 pm Sunday Oct 21 at the home of Mary Dumas, Tewksbury

 

 

 

 

 

 

 

 

 

 

 

Directions to The Zoo:  55 Arcadia St Revere, MA  Telephone:  617-872-6008

 

From East of Revere:  SWIM!!!!

 

From South or West of Revere:

      Take the Tobin bridge (Route 1) to the Revere Beach exit (exits are not numbered).  Sign says Route 16 to 1A Revere Beach.  Follow Route 16 straight at traffic light to rotary.  At rotary, take first right on to route 1A.  Follow More Directions (below).

 

From North, or North West of Revere:

      Follow Route 1 to the exit for Route 60 (again, there are no exit numbers).  Follow Route 60 east.  At the rotary with route 107, remain on Route 60 (There are Dunkin Donuts on both sides of this rotary).  Go straight through the first traffic light (Marganellies liquor store is on your right at this intersection).  Very carefully, at the rotary that is the intersection of Route 60 (60 ends here), Route 16 (16 also ends here), and route 1A, take third turn on to route 1A North.  Follow More Directions (below).

 

More Directions:

      Go straight through the next two traffic lights, passing Dunkin’ Donuts on right at first light and Stop and Shop on right at second light.  At the next rotary, take the second right turn to follow route 1A North.  Go Past the Wonderland T station.  Continue straight at the next traffic light, passing a 7/11 on right.  There is a very small river under the road; you might miss it, but once you see this opening you are technically no longer on the ‘mainland’.  At the next traffic light, turn right onto Oak Island Street (Teddy’s convenience store is on the left of the intersection).  Take your second right turn on to Arcadia Street. 

      55 Arcadia Street is on the right five houses after Argyle Street; it is a two story white house, next to a three story tan house.  I will leave the Black Honda Element on the street.  People may use my driveway.

 

 

MBTA:

 

Take the blue line to Wonderland station.   The outbound train exits on the ocean side of the station.  Turn left on Boulevard and walk two blocks to Kelly's Roast Beef.   Turn left on to Oak Island Street.   The first left will be Arcadia Street.  55 Arcadia Street is on the second block, about midway down.   House is well marked, and the Honda Element will be parked on the street.

 

 

The zoo’s current population is

Byron -- the keeshond - A spitz breed, he has solid fiber hair as people do, not hollow shaft fur as other breeds of dogs do.

Purrball -- American short hair cat

Fidget -- Guinea pig

Hillary, Jojo, Warbler and Bobbie -- the Australian cockatiels (they will not be attending the meeting)

Triss and Issy -- Bearded dragons

Lots of fish tanks.

 

Pictures are available at http://tapadance.livejournal.com/

 

Please remember if you are going to bring food, Jan has severe food allergies; please avoid bringing foodstuffs made from apples, pears, and peaches.

 

Come early and enjoy the beach the swing set, or play with the animals, or the dolls, or the toys.

 

 

ARISIA, Incorporated

PMB 322, Building 600

1 Kendall Square

Cambridge MA  02139