The 2007-2008 membership year started on September 1.  This issue is only going to those who have current memberships.  Please see page 2 for the current membership list.  Dues can be paid to the treasurer by check or by PayPal to paypal@arisia.org.

 

The next corporate meeting is 4 PM on Saturday December 15 at Chez Wood aka the Kovalcik-Mozzicato home in Newton.  Please see details and directions on page 3.

 

The quorum for the next meeting is 12 based on 51% of the average attendance of the last three meetings (17, 28, and 26).

 

 

 

Date, Time, and Place
The meeting was called to order by Nicholas Shectman at 7:38 PM on November 27th, 2007 at the NESFA Clubhouse in Somerville.  Minutes taken and submitted by Rick Kovalcik.

 

In Attendance (17 Members)
Rob Bazemore, Mary Dumas, Don Eastlake, Jill Eastlake, John Francini, Lisa Hertel, Lisa Holsberg September Isdell, Rick Kovalcik, Benjamin Levy, Tom Murphy (Merv), Noel Rosenberg, Sharon Sbarsky, Nicholas Shectman (Phi), Rachel Silber, Mike Sprague, Al Walker (Hobbit), and Ann Thomas (non-member).

[The quorum for the next meeting is 12 based on 51% of the average attendance of the last three meetings (17, 28, and 26).]

 

Proxies
Cris Shuldiner to Rick Kovalcik (for limited hotel purposes), Steve Huff to Noel Rosenberg, Bridget Boyle to Sharon Sbarsky, David D’Antonio to Ben Levy, Alex Latzko to Ben Levy, Karen Purcell to Rachel Silber, Crystal Huff to Lisa Holsberg, Joel Herda to Noel Rosenberg, Persis Thorndike to Jill Eastlake, Walter Kahn to Don Eastlake, Samantha Dings to Jill Eastlake, and Pete Thomas to September Isdell.

 

Corrections to the Minutes

None.

 

President’s Report
Thanks to NESFA for the use of the Clubhouse for this meeting.

As requested by the Bylaws Committee MSP to also refer to the Bylaws Cleanup Committee Article I, Section 1.1 (Classes of Membership) and Section 1.4 (untitled by pertaining to Dues) and Article V, Section 5.1 (regarding Committees).

Anyone who is interested in being on the Volunteer Appreciation Committee should speak to Phi.

 

Eboard Report
Phi, Ben Levy, Don Eastlake, and Jill Eastlake just finished looking at the Royal Sonesta as a possible venue for Arisia ’09.  It is probably too small for Arisia but might be great for something smaller.  MSP to go into committee of the whole.  MSP (after much discussion about hotels) to come out of the committee of the whole with no motion.  [A motion asking the Eboard to act in this matter was already passed last month.]

 

Vice-President’s Report
Not present / no report.

 

Treasurer’s Report
We filed our taxes.  Now that we have received money from A’07 we have about $8000 unallocated.

 

Clerk’s Report
Thank you for signing the attendance list which was passed around.  Dues are currently $20 for anyone who wishes to join.  Mail has been distributed and I have more to give out tonight; thanks to Phi for picking it up at the PMB this week.

 

A’07 Treasurer’s Report
Ben worked with Alex to recreate the books.  Tem is working to collect money from the people who still owe for their hotel rooms.

 

A’08 ConChair Report
There are Programming Meetings this Saturday and Sunday starting at 2 PM at the Eastlake’s home in Milford.  People coming should bring laptops.  We have some nice events and raffle prizes planned.

 

A’08 Treasurer’s Report
Lots of money is coming in and not much is going out.  There is about $25,301 in the checking account at the moment.

 

Relaxacon Report
There are two people who have volunteered to help with food.  We are looking for parents interested in helping with children.  Mary is looking for someone to run registration.  It was clarified that volunteers should be encouraged to (pay and) attend the Relaxacon but that it is open to all.

 

A '09 ConChair Report
Still no hotel confirmed yet.  Jill will be appointing a Marketing person real soon now.  Working on ads for various conventions.

 

CIC Report
Stuff was borrowed by Philcon.  We could use some better instructions and repairs to some things including the fast-fold screen Vincent’s case.  MSP to go into committee of the whole.  There was a discussion of the condition of some of our equipment and the behavior of people / conventions borrowing our equipment.  MSP to go out of committee of the whole.

 

Other Committees
Not present or no report.

 

Announcements
If anyone wants to buy a NESFA Press Book or a NESFA Membership or a Smofcon membership, see Lisa Hertel.

A’09 Convention meetings and topics have been set as follows:
Sunday 1/27 at 2 PM @ MIT building 66 first floor:  A’08 Debrief

Sunday 3/2 at 2 PM @ MIT building 66 first floor:  ideas

Tuesday 4/22 7:30 PM @ Chez-Wood aka Kovalcik-Mozzicato home in Newton:  organization structure

More will be announced soon.

There will be a “holiday potluck” at the next corporate meeting on Saturday December 15 at Chez Wood.  Rick and Susan will be providing a number of main dishes probably including:  chicken nuggets, popcorn shrimp, vegetarian lasagna, and vegetarian chili.  People whose last names begin with A through M are encouraged to bring appetizer type things and people whose last names begin with N through Z are encouraged to bring dessert type things.  If you are interested in helping out with a main dish or vegetable, please contact Rick or Susan.

 

New Business
The meeting adjourned at 21:36.

 

Future Meetings
Corporate meeting Saturday December 15 at 4 PM at Chez Wood, aka Kovalcik-Mozzicato home in Newton Centre – potluck; see announcements above for details.

(Arisia ’08 Friday January 18 to Monday January 21 at the Cambridge Hyatt.)

Corporate meeting Sunday January 20 at the Cambridge Hyatt at some time and room to be determined by the ConCom.

Arisia ’08 Debrief Sunday January 27 at 2 PM at MIT building 66 first floor.

Corporate meeting Sunday February 24 at 2 PM at Crystal Huff’s home in Somerville.

Arisia ’09 Meeting on “ideas” Sunday March 2nd at 2 PM at MIT building 66 first floor.

March corporate meeting is cancelled.

Corporate meeting Thursday April 3 at 7:30 PM at NESFA Clubhouse in Somerville.

Arisia ’09 Meeting on “organization structure” Tuesday April 22 at 7:30 PM at Chez Wood, aka Kovalcik-Mozzicato home in Newton.

(Relaxacon ’08 Friday May 30 to Sunday June 1 at Corsair and Cross Rip Motels in Dennisport.)

 

November 1, 2007			Change from last
Even Year - A08		$20,622.92	$8,422.66
Odd Year - A07		$1,132.12	($8,764.34)
Corporate
Reserved
$3,000 N4 Grant  (unspent)	$627.50		($619.43)
Grant Fund	$1,000.00		$0.00
Two years expenses (CDs)	$28,717.29		$101.37
Voted Expenses                       (excludes budget)	$3,316.00		($296.84)
Total Reserved		$33,660.79	($814.90)
Unallocated Funds		$8,104.64	$7,387.30
Total Corporate Funds		$41,765.43	$6,572.40
Total Assets		$63,520.47	$6,230.72

 

 

 

This is the current membership roster as of December 5, 2007.  Bold indicates members paid up through August 2008.  Italic indicates honorary members.  Bold Italic indicates honorary members who have also paid (so that they can vote or hold office).

 

Lisa Adler-Golden	Rick Kovalcik
Aaron Agassi	’Zanne Labonville
Rob Bazemore	Alex Latzko
Dave Belfer-Shevett	Ben Levy
Michael Bergman	Glen McWilliams
Bridget Boyle	Skip Morris
Tom Coveney	Susan Mozzicato
David D’Antonio	Tom Murphy (Merv)
Samantha Dings	Pam Ochs
Jan Dumas	Sheila Oranch
Mary Dumas	James Pinkerton
Don Eastlake	Karen Purcell
Jill Eastlake	Mary Robison
Tom Fish	Noel Rosenberg
John Francini	Sharon Sbarsky
Tracy Gangwer	Nicholas Shectman (Phi)
Nichole Gosselin	Cris Shuldiner
Joel Herda	Rachel Silber
Brendan Hertel	Mike Sprague
Lisa Hertel	Janet Stickle
Christina Hodge	Pete Thomas
Lisa Holsberg (Jasra)	Persis Thorndike
Crystal Huff	Carsten Turner
Steve Huff	Pat Vandenberg
September Isdell	Al Walker (Hobbit)
Jeanne Kahn	Conor Walsh
Walter Kahn	Michael Whitehouse
Allan Kent

 

 

Archives (chair pending) Samantha Dings Rick Kovalcik Ben Levy Susan Mozzicato	Hotel Search Janet Stickle (chair) Rick Kovalcik Ben Levy Skip Morris
Budget Ben Levy (chair) Don Eastlake Alex Latzko Cris Shuldiner	Information Technology Lisa Holsberg (chair) Dave Belfer-Shevett John Francini Tracy Gangwer Alex Latzko Cris Shuldiner
Bylaws Cleanup Tom “Merv” Murphy (chair) Rob Bazemore Rick Kovalcik Ben Levy Skip Morris	Relaxacon Mary Dumas (chair)
Corporate Inventory Control / Tech (chair pending) Lisa Hertel Rick Kovalcik Skip Morris Al “Hobbit” Walker	Timeline Rachel Silber (chair) Lisa Hertel Skip Morris
Grant Crystal Huff (chair) September Isdell Noel Rosenberg Mike Sprague	Long Range Planning (vacant)   Survey (vacant)

 

 

 

President	Arisia 2007Conchair
Vice President	Arisia 2007 Treasurer
Treasurer	Arisia 2008 Conchair
Clerk	Arisia 2008 Treasurer
	Arisia 2009 Conchair

 

 

There will be a “holiday potluck” at the next corporate meeting on Saturday December 15 at Chez Wood.  Rick and Susan will be providing a number of main dishes probably including:  chicken nuggets, popcorn shrimp, vegetarian lasagna, and vegetarian chili.  People whose last names begin with A through M are encouraged to bring appetizer type things and people whose last names begin with N through Z are encouraged to bring dessert type things.  If you are interested in helping out with a main dish or vegetable, please contact Rick or Susan.

 

Rick Kovalcik and Susan Mozzicato

19 Chesley Road,

Newton Centre, MA   02459-1903

1-617-244-4560

rk@mit.edu et. al.

 

By car, take the Mass Pike to exit 17 (Newton Corner).  Follow signs to Newton Centre which will put you on Centre St.  (When coming off the Mass Pike heading east from route 128, stay to the right.  Centre St. will be the first street on the right.  When coming off the Pike heading west from Boston, go 3/4 of the way around the "circle" around the hotel over the Pike.)  Continue on Centre St. for 2 miles to Newton Centre.  Immediately after the large parking lot on left, turn left onto Beacon St.   *Go 2 blocks and turn left onto Chesley Rd. just after Murray's Liquors, Motophoto, and Cambridge Savings Bank on the left.  If you pass a Gulf Station, US Post Office, and West Coast Video on the right, you have gone too far.  Our house, a gray colonial with white and red trim, is the fourth house on the left.  You must park on the right hand side of the street facing in the direction of travel OR YOU MAY BE TICKETED.  Alternatively, you may park in the driveway to the right of the house as you are facing it.

 

Or, take Route 9 to Centre St.  Take Centre St. 1 mile to Newton Centre.  Immediately after yield / merge and before the large parking lot, turn right onto Beacon St.  Continue from "*" above.

 

Or, from Route 9 heading west, exit after Legal Seafoods and the Chestnut Hill Cinema onto Hammond Pond Parkway.  Go right onto Hammond Pond Parkway.  Take Hammond Pond Parkway to the end.  Go left onto Beacon Street.  Go about 1/2 mile.  Take second right after flashing light (opposite Gulf Station and just before Cambridge Savings Bank on right) onto Chesley Road.  Our house, a gray colonial with white and red trim, is the fourth house on the left.  You must park on the right hand side of the street facing in the direction of travel OR YOU MAY BE TICKETED.  Alternatively, you may park in the driveway to the right of the house as you are facing it.

 

By MBTA, take the Riverside (D) Branch of the Green Line to the Newton Centre stop.  Go upstairs and turn right onto Union St.  Go 3 blocks crossing Langley Rd. and Beacon St.  Union St. turns into Chesley Rd. Our house, a gray colonial with white and red trim, is the fourth house on the left after crossing Beacon St.

 

By GPS, N42 19.911 W71 11.444 +/-.

 

If you do not have a key to storage and need to get into storage, send mail to keys@arisia .org and all keyholders will get your request.

 

Keyset	Holder	Keyset	Holder
1	Joel Herda	13	Persis Thorndike
2	Alex Latzko	14	Lisa Hertel
3	Skip Morris	15	Ben Levy
4	Carsten Turner	16 spare	Phi
5	Skip Morris	17	Lisa Holsberg
6	Phi	18 spare	September Isdell
7	Michael Bergman	19 spare	Skip Morris
8	Rick Kovalcik*	20 spare	Rick Kovalcik
9	September Isdell	21	Jill Eastlake
10	Hobbit	22	Noel  Rosenberg
11	Landlord	23-26 spares	Rick Kovalcik
12	Janet Stickle	*	on loan to Merv

 

 

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

 

 

Corporate meeting Saturday 15 December 2007 at 4 PM at Chez Wood, aka Kovalcik-Mozzicato home in Newton Centre – potluck; see page 3 for details.

Arisia ’08 Friday 18 January 2008 to Monday 21 January 2008 at the Cambridge Hyatt (www.arisia.org).

Corporate meeting Sunday 20 January 2008 at the Cambridge Hyatt at some time and room to be determined by the ConCom.

Vericon VIII Friday 25 January 2008 to Sunday 27 January 2008 at Harvard University (www.vericon.org).

Arisia ’08 Debrief Sunday 27 January 2008 at 2 PM at MIT building 66 first floor.

Boskone 45 Friday 15 February 2008 to Sunday 17 February 2008 at the Westin Boston Waterfront (www.boskone.org).

Corporate meeting Sunday 24 February 2008 at 2 PM at Crystal Huff’s home in Somerville.

Arisia ’09 Meeting on “ideas” Sunday 2 March 2008 at 2 PM at MIT building 66 first floor.

March corporate meeting is cancelled.

Corporate meeting Thursday 3 April 2008 at 7:30 PM at NESFA Clubhouse in Somerville.

Arisia ’09 Meeting on “organization structure” Tuesday 22 April 2008 at 7:30 PM at Chez Wood, aka Kovalcik-Mozzicato home in Newton.

Relaxacon ’08 Friday 30 May 2008 to Sunday 1 June 2008 at Corsair and Cross Rip Motels in Dennisport (www.relaxacon.org).

Readercon 19 Thursday 17 July 2008 to Sunday 20 July 2008 at the Burlington Marriott (www.readercon.org).

 

 

 

 

 

 

ARISIA, Incorporated

PMB 322, Building 600

1 Kendall Square

Cambridge MA  02139