Mentor December 1995 Issue
of the Novemeber 29th, 1995 Corporate Meeting
Clerk was not present, Patrick McCormack filled in as temporary Clerk.
meeting was called to order by the President at 7:45.
were Nicholas Shectman, Tim Roberge, Hal Haig, Jeff Jordan, Cris
Randall Cohen, Christine Ivey, Ed Dooley,Patrick McCormack, and
were presented from Joel Herda to either Ed Dooley, Phi,or Pat
and from Jeremy Brown to either Tim Roberge, or Ed Dooley.
Minutes were accepted with the following corrections:
Eboard Meeting took place in November, not April.
SCUM Grant was provisionally approved by the Grant Committee,not the
was made to transfer Sheila Oranch from Red Shirt to General Member
The motion was automatically tabled until the next meeting.
The President reported that there was no
meeting in October due to lack
quorum. He then presented a list of committee and other appointments. The
Range Planning Committee consists of Jeff Jordan (Chair), Pat Mccormack,
Shuldiner. The Awards Committee consists of Pat McCormack (Chair). It was
that no further appointments were necessary to the Award Committee
its only duty at present would be to arrange for the publicity for the
of the Lens Award at Arisia '96. Further appointments would be made
the con. All the committee appointments were ratified. Tim Roberge has
appointed as Corporate Inventory Control Officer again, and Marshal Ellis
been appointed as Corporate Sales Officer.
The President then reported that the
corporation has been served papers
civil suit. He reported that the Eboard is looking into our options. The
went on to remind everyone that only the Eboard has the right to
for Arisia on this matter. Members are requested to direct any questions
them to the Eboard.
The President reported that he had
instructed the Clerk to prepare a
Policy book, to compliment the By-Laws. The Book will contain all
active standing policies of the corporation.
their absences, there were no reports from the Vice President and Clerk.
The Treasurer reported that the books are
coming along. He projected
of the process of straightening out the books in 4 more months. He
reported that he was looking into changing the company that handles our
The Treasurer also announced that he
wanted to change the month that the
closes its fiscal year from August to December. He explained this
being a sensible move in that it would reduce the number of important
happening at the Annual Meeting, and it would allow each Eboard the
to set the budget it would be operating under for the majority of its
Finally, the Treasurer announced the
appointment of the following people
Budget Committee: Ed Dooley, Jeremy Brown, Dave Corveau, and Tim
The appointments were ratified.
'96 Convention Committee Report:
Phi announced that the remaining 3 Concom
meetings would be tomorrow
November 30th) at the NESFA Clubhouse, Wednesday, December 20th at
8 PM at
Pat Vandenberg & Al Kent's house, and Friday, January 5th at 8 PM,
scheduled at the Park Plaza. The Con Debriefing is tentatively
for 2 PM on Sunday, January 21st at the hotel.
Phi didn't have up to date numbers for
Prereg, but stated that the number
reached 500 about 3 weeks ago. He then said that there were some
things that needed to be ammended in the budget, most notablely
needed to be included. He moved to ammend the budget to add a
line for baby-sitting fees of $700 and a cost line for baby-sitting of
A friendly ammendment was accepted that specifically tagged the line
as nontransferable. After some discussion of economics of the situation,
motion was passed.
A question was asked about the status of
the comped membership list. Phi
that he was still waiting for a partial list from Andy Kaufmann.
Another question was raised regarding
rumors that Security would be doing
more than badge checking this year. Phi and Cris Shuldiner, Ops Div
both responded that there was no truth to these rumors.
'97 Convention Committee Report:
Pat Mccormack submitted the following
First, I now have confirmation from all
the guests. Some folks think you
announce your guests before the coming con. I can understand that
dealings with the public, but it never made much sense to me to keep this
the Corportation. The Guest of Honor for Arisia '97 is R. A. Salvatore.
Artist Guest of Honor is Bob Eggleton. The Fan Guests of Honor are our own
fathers", the people for whose sins we are still paying. <G>
Second, it should come as no real
surprise that the concom will be
in the manner proposed by the Long Range Planning Committee last
despite the fact that that ammendment wasn't passed. That structure
sense for the management strategies I want to employ, as it minimizes
number of Division heads to the point where a Division Head meeting can be
conveniently over dinner at a resteraunt. <G> So, the Divisions will be
Treasury, Member Services, Events & Exhibits, and Programming. I
already filled the Division Heads for Operations, Treasury, and
I have also filled Registration/Pre-registration and Hotel
If you'd like to do something, talk to me. I'd like to fill the
Heads of E&E and Member Services, as well as a "Marketing
as soon as possible.
Third, someone started a rumor running
around about a month ago that we
lost the Park Plaza for '97. I've talked with Joel, and he says there is
basis to this, even with the sale of the Park Plaza that was just
Joel has talked with our convention coordinator at the Park Plaza
thinks that there won't be much of a shake-up in the management staff,
bodes well for us.
I'd like to propose the following:
That memberships for Arisia '97 be sold at $25 at Arisia '96 through
A Grant Proposal was recieved from SCUM
at UMASS for $750 to help put on
Just Another Con. The money was to pay for the Guests travel and lodging.
Grant Committee has not been formed yet, the Eboard sat as a
Grant Committee at its last meeting and provisionally approved the
The Treasurer spoke saying that he wasn't particularly happy with the
details, such as what percentage of the con budget we were going to be
Phi responded that a good approximation seemed to be about one
Joe Ross questioned whether we had satisfied the necessary steps in the
to grant the request yet. Pat McCormack responded that it appeared
the only true requirement we had to worry about was the ban on making
to organizations with restrictive membership covenants, and that that
could be lifted if the restrictions existed for a good reason. In
case the restrictions on membership were that a person would have to be a
of the UMASS student body since SCUM was a student organization.
people suggested that we ask SCUM to print an acknowledgement of our
in their program book if possible at this late date. The motion passed
The President brought up the subject of
meeting dates,stating that he
see a particular need to have a meeting in December. Several people
that the con might have a few emergency pieces of buisness to take
before con. It was moved to set the next meeting for Sunday, January
3 PM,tentatively to be held at MIT Bldg 66. The motion passed.
For the first meeting after the con, it
was moved to have it at UMASS on
February 13th at 7:30 PM. The motion passed.
Ed Dooley announced that he had been
provisionally appointed to be
Head of Programming for Arisia '97. He said,"Arisia '97 Programming
and running. Currently we have 115 Program Topics and 31 Support/Cross
Items. An Idea Item Form is being given to the Clerk to be published in
next issue of Mentor. It may be photocopied as needed. Ideas will be
meeting was adjourned at 8:35 PM.