·         The next meeting of Arisia Corp will be held at the home of  Pat Vandenber and Allen Kent, 5 Mill River Drive, Mendon MA 01756 (508-381-0582) .

·         Date, Time, and Place

Tuesday July 19, 2005, at Rick Kovalcik and Susan Mozzicato residence, called to order @ 7:55 by Rick Kovalcik, chairing the meeting in Carsten Turner’s absence.

·         In attendance

The clerk apologizes that the attendance list from this meeting is absent.  I don’t have it in my meeting notes. 

·         Proxies

Skip to Jill, Bridget to Alex when she is not in the room, Sheila to Persis, Don to Jill, Jeanie to Walter.  During LRP discussion,  additional proxies were assigned: Alex to Hobbit, Bridget to Persis. 

·         Corrections to the minutes

Minutes were accepted.

·         President’s Report

The president is in Texas.  Rick reports: We need to decide what we are doing with the $3000 from MCFI.  They are willing to make a donation for a specific purpose. 

·         Vice President’s Report

The vice-president reports that Westercon is smaller than Arisia.

·         Treasurer’s Report

About $25,000 in the bank.  There is no budget and has not been one for 4 years.  The treasurer is unhappy with Wainright Bank and plans to move accounts to Bank of America.

·         Clerk’s Report

A Mentor was published and mailed on July 5.  Mail was picked up about 2.5 weeks ago, and distributed.  There’s mail people are looking for, I plan to take care of that this week.

·         Arisia ’05 ConChair Report – not present

·         Arisia ’05 Treasurer Report – not present

·         Arisia ’06 ConChair Report

Concomm meeting Sunday June 24^th.
Art show meeting brings motion to the floor: no hanging space for print shop.  $3 fee we hang it for you goes away.  (Min charge is $7 for ¼ panel). 

Motion: Require people to hang print shop entries in their space in the art show. The ArtShow fee structure is unchanged.  Passes unanimously.

·         Arisia ’06 Treasurer Report

Registrations are coming in.  Gaylaxacon party sold 7 or 8 memberships, was slightly underbudget. Thanks to Chicago ’08 party for buying off the leftovers.  $25 party rate is attracting new people as well as people who come otherwise.

·         Long Range Planning – no report

·         CIC

The eboard authorized two more handtrucks, Rick has them and will label them as Arisia property.  Boxes, masonite, pipe still need to be removed from storage.  Any of this stuff is going to get tossed next time a truck is available.

Lisa: Gaylaxians took a bunch of stuff and returned everything except one DVD player which they will replace or repair.

·         Honors

Cards were sent to Bridget and Alex and a get-well card to Bobbie Gear; this unfortunately did not arrive in time for her to see it.  Motion from the honors committee that Arisia make a $50 donation in memory of Bobbie to either a charitable organization designated by Marty or to Boston Adult Literacy Fund, this to be taken care of as soon as possible.  (RIF) and more collect at meeting.  Passes unanimously. 

·         Hotel Search

Park Plaza is offering 2007 and 2008 with $10 raise per year MLK weekend. No breakfast in Towers Lounge in future years. 

Sheraton – no 2007 MLK weekend, available the weekend after (18 19 20 21)  but  MLK weekend is available 2008/2009. Cannot do better than $149/$169 single/double (which is a king!), willing to make 3 year contract firm price. Dealing with Peter Campasani, who is also connected to Park Plaza (so they know the choices we have.

Marriot cannot do better than $159 single/169 double.  2007 MLK available.

Westin Waterfront – not open until July 06.  Boskone booked there so it would be confusing.

Providence?  Nothing has enough function space.  Westin is attached to convention center but that would be prohibitively expensive.

Limit on Park Plaza ?  2700 ceiling.  Largest Boskone in Park Plaza was 2750.  Because of size of Park Plaza and how hard it is to run the con at that size in that con, there are limits to growth.

What is the proportion of double/doubles?  Skip: our average at the PP is $112 .  Also last time we went up in price, room pickup went down 20%.

Motion “authorize Skip to continue negotiating with Park Plaza with intent to make a contract for two years, 07 and 08. One two year contract or two one year contracts flexible.”  Passes many to 1.

Joel is good with Park Plaza in 2007.

Various comments: We are dealing with a monopoly in this town.  Hynes closing could change everything.  Arisia is ACTUALLY shrinking. 

Thanks to Janet for investigating.  Thanks to Skip for moving forward.

Hobbit to talk to Skip about the electrical details.

Move to authorize Rick to sign A’06 hotel contract. Passes unanimously

·         Old business

Motion to keep bylaws discussion change on the table.

The bylaws amendments that have currently been presented to the membership are reprinted below.

·         New business

Rachel elected clerk by acclamation. 

Move that the question of whether Arisia should be encouraged or allowed to grow be referred to the long range planning committee.

Bridget: we are 250 people away from the cap, and it’s not clear that we need to even investigate this until we’re close to the cap.  We have to throw more energy at growth before this is worth going.

Motion fails 6 to 10

We digress to take care of matter out of presidents report.  The eboard recommends Joel Herda for ’07 conchair. 

Congratulations to Joel, motion passes many to 1.  We now tell him that the conchair buys the scotch. 

Move that LRP consider and report on  the effects of 500 person drop or gain in attendance for 2009 using Arisia 2004 attendance (2283)  as a baseline.   

Passes unanimously.

Ben: move to create a survey committee to carry over the next several conventions. 

Ann is willing to help create the survey.  Ben is named “unofficially” member of the survey committee until appointed by Arisia President.

Request to get the current tax exempt form on the web page.  Take down old one and put new one in the right place(s). 

Clerk is to update web page to delete committee information until September and update officers.

·         Future meetings

August meeting Sunday Aug 21 2 pm at Vandenberg’s house. 

September meeting 2 pm Sunday Sept 18 at MIT with officer elections. 

October Thurs 20^th 7:30 at Rick and Susan’s – thank you!

November 20^th Sunday the usual place

December not yet scheduled

Jan 15^th Sunday at the park plaza

No announcements.  Meeting adjourned approx. 10:15.

 

The following officer replacement bylaw was proposed at the May ’05 meeting and printed in Mentor before the June meeting. 

Motion from the floor to change the bylaws:

MOVED to  add a new section 3.10  to Article 3: Officers and Elections:

Any officer who does not attend three corporate meetings in a row without submitting an explanation which is accepted by the membership is deemed to have resigned from their position.  The vacant position may be replaced as per the other parts of the bylaws. Seconded. As this affects the bylaws it was automatically tabled.

The following amendments-by-replacement were proposed by Skip on the Corporate email list.  They were introduced at the June corporate meeting and first published in Mentor as part of those meeting minutes in June ’05.

MOVED to AMEND BY REPLACEMENT, the amendment to the bylaws published in Mentor requiring officers not attending meetings be considered to have resigned with the following:

  To replace the second sentence of Article 1 Membership, Number 1.1(a):

    From: Voting rights are granted at the end of the first meeting the member attends after joining.

    To: Voting rights are granted after a General Member attends any Corporate Meeting. Members must attend one out of every six  regularly scheduled Corporate Meetings to maintain voting rights.

 To add a new section 3.10 to Article 3: Offices and Elections:

 3.10 Any Officer or Ex-officio Executive Board Member who fails to maintain voting rights shall have a temporary replacement appointed until such time as voting privileges are regained.

To change Article 2 Corporate Meetings, Sections 2.7 (Quorum): From: "fifty-one percent (51%) of the average of the General members in attendance at the previous three (3) Corporate  Meetings, or eight (8) General members,".

To: "fifty-one percent (51%) of the average of the General members with voting rights in attendance at the previous three (3) Corporate Meetings, or eight (8) General members with voting rights,".

This motion will take effect on the third calendar month after it is  passed.

 

 

President Carsten Turner C/o Arisia Inc Bldg 600, PMB 322 One Kendall Square Cambridge MA 02139 president@arisia.org	Arisia 2005 Conchair Buzz Harris 137 Franklin St Arlington MA 02474
Vice President Rick Kovalcik 19 Chesley Rd Newton Centre MA 02459 vp@arisia.org	Arisia 2005 Treasurer Cris Shuldiner 9 Jeremy Hill Rd Pelham NH 03076
Treasurer Alex Latzko 82 Cliff Rd Milton MA 02186 treasurer@arisia.org	Arisia 2006 Conchair Nicholas Shectman 75 Lexington Ave Somerville MA 02144 conchair@arisia.org
Clerk Rachel Silber 59 Orient Ave Melrose MA 02176 clerk@arisia.org	Arisia 2006 Treasurer Cris Shuldiner 9 Jeremy Hill Rd Pelham NH 03076 treasury@arisia.org

 

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

 

The May issue of Mentor should have been numbered #136. 

The June issue of Mentor should have been numbered #137. 

This will be corrected when these issues are published on the web.

 

Lisa Adler-Golden	Aaron Agassi
Rob Bazemore	Dave Belfer-Shevett
Elaine Brennan	Bridget Boyle
Tom Coveney	Brian Cooper
Jack Dietz	Elka Tovah Davidoff
Jill Eastlake	Regis Donovan
Tom Fish	Don Eastlake
Tracy Gangwer	Colette Fozard
Joel Herda	Buzz Harris
Brendan Hertel	Lisa Hertel
Jeanne Kahn	Walter  Kahn
Rick Kovalcik	Allan Kent
Alex Latzko	Zanne Labonville
Claudia Mastroianni	Benjamin Levy
Skip Morris	Patrick McCormack
Tom Murphy	Susan Mozzicato
Sheila Oranch	Pam Ochs
Mary Robison	Karen Purcell
Melina Schlotthauer	Noel Rosenberg
Paul Selkirk	Nicholas Shectman (“Phi”)
Cris Shuldiner	Rachel Silber
Janet Stickle	Persis Thorndike
Pete Thomas	Carsten Turner
Pat Vandenberg	Conor Walsh
Al Walker (“hobbit”)

 

ARISIA, Incorporated

Building 600, PMB 322

1 Kendall Square

Cambridge, MA 02139

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sun Aug 21 2 PM Arisia Corporate Meeting @ Vandenberg-Kent residence, 5 Mill River Drive, Mendon MA 01756 508-381-0582

September 1-5 2005 Cascadia Con (NASFIC)  Seattle WA www.cascadiacon.org

Sun Sept 18 2 PM Arisia Annual Meeting MIT Bldg 66, first floor

Thurs. October  20 7:30 PM @ Kovalcik-Mozzicato residence, 19 Chesley Rd, Newton Centre MA

Our house is in eastern Mendon, MA, roughly 3 miles west of 495.

 

Our address is:  Patricia Vandenberg and Allan Kent, 5 Mill River Drive, Mendon, MA 01756

tel: +1-508-381-0582   fax: +1-508-381-0584

e-mail Pat: PAVandenberg@comcast.net   Allan: ALRKent@comcast.net

Use the following directions to get here.

From East or West: Take the Mass Pike (I-90) to interchange 11A. Get onto I-495 South. Continue with “From the North or South”

 

From the Nort’h or South: Take I-495 to Exit 18 (MA-126). Continue with “Exit 18”.

Exit 18: At the exit traffic light, turn left onto 126 South. Go past the Home Depot Shopping Center, which includes an Unos, on the left. Stay in the right lane and go straight ahead staying on E. Hartford Ave. through the traffic light where 126 turns left.  Continue past the Varney Bros. Concrete plant, over the railroad (slowly), and across route 140 (the traffic lights). The next street crossing is Plain St. on the right and Talbot FarmRd. on the left.  About 500 feet further on, as the road dips down, is Mill River Drive on your left. Mill River Drive is a Dead End. Go to the end of Mill River Drive. Our house is on the right of the circle; it is the Victorian.  Please feel free to park in the driveway or on the circle