Mentor

Mentor is the corporate newsletter of Arisia, Inc.

Volume 10, Issue 83 - June 1998

Minutes of the June Meeting

Time: June 14, 1998 at 2:48 PM.

Location: Building 66, MIT, Cambridge MA

In Attendance: Jeff Jordan, 'Zanne Labonville, Elka Tovah Menkes, Skip Morris, Paul Selkirk, Nick Shectman, Cris Shuldiner, Pat Vandenberg

Proxies
Ailsa Murphy to Jeff Jordan.

President's Report
The president is eyeballs deep in fixing his house, and he hasn't had lunch, so dilatory motions will result in the dilatorian being killed and eaten.

We finally have a signed contract, and I think you'll like it. It is worth noting that we've finally found an organization that seems to be more procrastinatory than we are (otherwise known as the Copley Westin).

At this point, we're turning over negotiating with the hotel to the hotel liaison. We still haven't heard who our convention services manager is going to be.

Eboard Report
We've had a request for $100 for the art show to mark their panels before loaning them to Bucconeer.

Vice President's Report
Not present.

Treasurer's Report
No report.

Clerk's Report
No report, not even the usual request for written reports. The clerk has phonographic memory, and is not shy about making up the parts that he can't remember.

Budget Committee
No report.

Arisia 1997
Not present.

Arisia 1998
Not present.

Arisia 1998 Treasury
Not present.

Arisia 1999
We're writing to the GOHs to confirm that they can switch dates.

Arisia 1999 Treasury
We have a budget, which was printed in Mentor.

FRIENDLY AMENDMENT to change all instance of the word "other" to the word "admin", except for gophers.

FRIENDLY AMENDMENT to change the gophers "other" line item ($400) to $350 for food and $50 for admin.

[At this point (about 3:10), Skip walked in, and we finally had official quorum. (Not bad for a posted 2:00 meeting time.) MOVED to ratify everything we've done up to this point in this meeting, which is basically nothing. Motion PASSED.]

MOVED to increase the film program line item from $750 to $1500. Motion PASSED.

MOVED to accept the Arisia 1999 budget as printed and amended. Motion PASSED.

Arisia 1999 Hotel Search Committee
The Arisia 1999 Hotel Search Committee is now hereby officially dissolved, seeing that their job is now done. It is immediately reconstituted as the Hotel Search Committee, with no year attached, because it's something that should be ongoing . The Arisia 1999 Hotel Search Committee is requested to turn over the materials they've built up. We're going to make an interim appointment of Matt Ringel to head that up. If anyone wants to help out on that, feel free to talk to Matt.

Corporate Inventory Control
Not present.

Corporate Sales
Still vacant.

Corporate Sysadmin
Arisia.org is now completely at the new site. I ended up doing things the hard way, but got them done, so the corporate sysadmin is now in full control of Arisia's domain. I will put out mail tomorrow that people should start using arisia.org instead of theforge.com addresses.

Records Task Force
Not present.

Long Range Planning Committee
Not present.

New business
MOVED to allocate $500 for art show maintenance and repair. (Likely to include replacing 20-40 pegboard panels, repair electrical systems, replace hooks and clips, acquire flip-lid buckets.) Motion TABLED to August meeting.

MOVED to allocate $500 to run our mailing list through the National Address Database, and to invite other conventions to piggyback for free, by concatenating their databases onto ours, and splitting out the resulting address changes. Motion PASSED.

Sort-of MOVED to hold the August meeting (Wednesday August 19) at 7:30 PM at the office of the Forge Foundation. Talked to death rather than actually voted on. Bring your own chair.

Announcements
Paul Selkirk announced his intention to seek the position of Conchair for Arisia 2000. He dismissed as pure coincidence the fact that he would have to give up the job of clerk.

We have half a dozen corporate positions open. If you know of anyone who could be coerced into volunteering for one of them in a moment of weakness, please forward their names to Jeff Jordan.

Anyone who is going to Worldcon is expected to show up and help at the Arisia party.

Meeting Adjourned at 4:00 PM.

Directions to the August Meeting

The Forge is located in Woburn MA, near the intersection of I-93 and I-95 (north of Boston, that is).

Choose your own adventure...

From South of Woburn:

• Take 93 North to Montvale Avenue (exit 36). At end of ramp, turn left.
• *!* Go about .4 miles to the second set of lights. Turn right onto Washington Street. Go about .7 miles.
• 226 Washington is a low brown building. It is on the left a little bit after a Kindercare Daycare Center (which is on the right). There are about 3 spaces to use for parking in front, but if you take the driveway to the left of the white house that comes before the brown building, there is a lot of parking in back.

From North of Woburn:

• Take 93 South to Montvale Avenue (exit 36). At end of ramp, turn right. Follow the rest of the directions from the *!* above.

From West of Woburn:

• Take 128 North to Washington Street/Mishawum Road (exit 36). At the end of the ramp, turn right.
• *%* Go past Cummings Park (on your right) at the lights right after Cummings, go straight through (DO NOT BEAR RIGHT). After the next set of lights you go about .4 miles and you will see a low brown building on your right. This is 226 Washington Street. If there is no place to park in front, go past and turn right into the driveway right after the white house. There is plenty of parking in back.

From East of Woburn:

• Take 128 South to Washington Street/Mishawum Road (exit 36). At the end of the ramp, turn right. Go up the hill and at the light turn right. Go over the highway. Start following the above directions starting at the *%*.

MBTA:

• From North Station, take the Lowell commuter line to the Mishawum station. According to the MBTA web site (www.mbta.com), there is a train that leaves North station at 6:55 PM and arrives at Mishawum at 7:16 PM.
• There is a bus that runs to Cummings Park. The Forge is located about .5 miles down the road from Cummings Park. (see West of Woburn directions) There may be other routes as well.

Executive Board

President: Jeff Jordan

Vice-President: Brendan Quinn

Treasurer: Skip Morris

Clerk: Paul Selkirk

Arisia '97 Conchair: Pat McCormack

Arisia '98 Conchair: Glen R. Goodwin

Arisia '98 Treasurer: Pat McCormack

Arisia '99 Conchair: Cris Shuldiner

Arisia '99 Treasurer: Nick Shectman

Committee Members & Corporate Appointed Officers

Budget Committee: Skip Morris, Pat McCormack

Awards Committee: vacant

Grant Committee: Brendan Quinn, Drea Brandford, Elka Tovah Menkes

Corporate Sales Officer: Marshal Ellis

Corporate Inventory Control Officer: Ken Elwell

Corporate Systems Administrator: Cris Shuldiner

Arisia Audit Fund: Ben Levy

Records Task Force: Ben Levy, Ailsa Murphy, Kyle Hollingsworth

Long Range Planning Committee: Kim Van Auken, Kyle Hollingsworth, Scott Cobb

Sergeant-at-Fangs: Diva Shuldiner

Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated. All material copyright 1997, Arisia, Incorporated. All rights reserved.

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