Mentor is the corporate newsletter of Arisia, Inc.
Time: May 4, 1998, from about 6:00 PM to about 8:00 PM
Location: Global Knowledge Network training room, Burlington MA
In Attendance: Jeff Jordan, Brendan Quinn, Skip Morris, Paul Selkirk
This was an informal meeting to discuss the proposed contracts from the Copley Westin and the Park Plaza. There was no formal agenda, and no votes taken. All decisions taken at the meeting represent a consensus of the members who were present (who happened to be the voting membership of the eboard).
I mailed copies of the Park Plaza contract proposal to all eboard members last week. Skip handed out copies of the current Westin contract proposal at the meeting, and some amount of side-by-side comparison was made. However, we spent most of the meeting on the Westin contract because a) the PP contract is fairly boilerplate, with no new demands or incentives, b) the Westin was the first choice of the corporation, and c) Skip was trying to pull together a counter-proposal to the Westin.
In no particular order, we discussed concerns about
Time: May 24, 1998 at 2:52 PM.
Location: Building 66, MIT, Cambridge MA
In Attendance: Beatrice Bordzol (Red Shirt), Scott Campanella, Marshall Ellis, Adam Gratun, Walter Kahn, Ben Levy, Elka Tovah Menkes, Paul Selkirk, Nick Shectman, Cris Shuldiner.
In absence of the President, Vice President, and Treasurer, the Clerk chaired the meeting.
Dave Cantor to Paul Selkirk, Rachel Silverman to Paul Selkirk, Ailsa Murphy to Cris Shuldiner, Glen Goodwin to Cris Shuldiner, Brendan Quinn to Walter Kahn, Drea Brandford to Walter Kahn. 'Zanne Labonville submitted a proxy, but no one was able to hold it.
Beatrice Bordzol, Kara Savoia, and Keith McCormic were transferred to General Membership.
President's Report (read from email)
We have a contract ready to sign [with the Copley Westin] and will deal with that Tuesday. The material about baby-sitting I was hoping to have ready is not back from the lawyer, and other than that I can report only that I have a contract for a house in New Hampshire, but need to sell the house in Boston to finalize the deal.
Vice President's Report
Everyone is reminded to sign in.
Everyone who is giving a report is requested to submit it in writing or email to the clerk, or suffer bizarre and creative transcription errors.
Arisia 1998 Treasury (read from email)
All the bills are paid that I know about. I've done all the reimbursement requests and we're past the point to accept any new ones. The only outstanding incoming money I know about is the promised refund from PageNet for the extra month's service they put on our bill. (Anyone seen a check from PageNet in the mailbox?)
Here's a few rough bottom line details:
Yeah, it actually looks like we managed to pull this thing into the black by the dint of much sweating, cussing, riding rough shod over some people, and the donating of equipment and services that we otherwise would have paid for.
I'm still waiting around for March and April bank statements to wend their way into my hands. Unless there's some big surprise hiding around a corner, I'll hand the books over to Glen so he can formally ask the corporation to close out business on A'98 at the June meeting.
We have a hotel now, or will shortly. Div heads are still looking for some people to fill various positions.
Arisia 1999 Treasury
Rather than submitting a partial budget for approval at this meeting, I'll work up a full budget to be published in Mentor, and to be voted on at the next meeting. [See attachment.]
Arisia 1999 Hotel Search Committee
We have a signed contract from the Westin, which Jeff will sign and return to them on Tuesday.
Corporate Inventory Control
I have T-shirts for sale, and I have money to give to someone to give to the treasurer to get to the bank.
We have an arisia.org on this coast, but it is not fully working yet because of a problem with the host record, which still points to the old arisia.org. There's this complicated dance I have to do to get this all working, and hopefully that will be completed soon (in a couple weeks). I have someone lined up to be a webmaster
Records Task Force
We met and we sorted the Arisia records in to piles by year and corporate/convention. Now we have to figure out what to do with the records.
Long Range Planning Committee
MOVED to add a Policy that Arisia not schedule general business meetings for three-day weekends unless that weekend is the Arisia convention. Motion FAILED.
MOVED to change Convention Policy III, which currently reads, "Each convention will set as an upper limit of 1500 paid memberships" to read "Each convention will set an upper limit of 2000 paid memberships."
FRIENDLY AMENDMENT to change the suggested wording to "Each convention will set an upper limit of 2500 memberships." [This effectively voids Convention Policy IV, which currently reads, "For determining the registration limit, committee, staff, and guest memberships will not be counted."] Motion PASSED.
MOVED to create a new Convention Policy under the Standing Policies: "Anyone working 10 hours at the convention will receive a Team Arisia T-shirt. Anyone working 18 hours will receive a free membership." Motion PASSED.
MOVED to create a new Convention Policy: "Pre-con work shall count toward T-shirts and free memberships, exclusive of time spent in meetings." Motion PASSED.
MOVED to create a new Convention Policy: "Work involved in setup and teardown, including loading and unloading the logistics vehicles, shall count double for volunteer benefits." Motion PASSED.
MOVED to amend Corporate Policy II to add business card advertising rates of $75 retailed, $35 semi-pro, and $20 fan. Motion PASSED.
MOVED to allow the Arisia '99 convention committee to set rates for advertising on the live video program. Motion PASSED.
MOVED to create the position of sergeant-at-fangs, and to appoint Diva [Cris Shuldiner's brother's dog] sergeant-at-fangs. Motion PASSED.
MOVED to hold the June meeting on Sunday June 14, at 2:00 PM if the meeting is held at MIT, 3:00 PM if it's held elsewhere. Motion PASSED.
MOVED to hold the June meeting at MIT. Motion PASSED.
MOVED to cancel the July meeting. Motion PASSED.
MOVED to hold the August meeting on Wednesday August 19, at a time and place to be determined. Motion PASSED.
MOVED to hold the September meeting (annual meeting) on Sunday September 13 at 2:00 PM at MIT.
Meeting Adjourned at 4:12 PM.
INFLOWS Ad Income 1,000 Art Show Commissions 250 Mailing Fees 100 Panels and Tables 2,000 Art Show - Other 0 Dealers Rooms 1,200 Tables 1,200 Dealers - Other 0 Interest 0 Registration At-Con Reg $08 0 $15 0 $20 0 $25 5,000 $35 4,375 $40 20,000 Discounted 0 At-Con Reg - Other 0 Prereg $08 1,400 $25 3,750 $30 15,000 $35 0 $40 0 Discounted 0 Prereg - Other 0 Registration - Other 0 Total Inflows 55,275 OUTFLOWS Con Chair Concom News -400 GoH Liaison Food -600 Travel -648 GoH Liaison - Other -100 Hotel Liaison Corkage -500 Electricity -1,100 Hotel Rooms -1,650 Parking -200 Security Detail -1,250 Tips -750 Video Hookup -300 Hotel Liaison - Other -250 Con Chair - Other -375 Events Anime Theatre -300 Art Show Artist Reception -700 Art Show - Other -800 Big Event 1 -1,500 Big Event 2 -1,500 Dealers Room -200 Filk Concert -100 Filking -300 Films -750 GoH Events -100 Live Video Incidentals -100 Videotape -250 Live Video - Other -50 Masquerade -300 Opening Ceremonies -50 Raffle -50 Small Event 1 -300 Small Event 2 -300 Small Event 3 -300 Small Event 4 -300 Technical Lighting -800 Sound -400 Technical - Other -100 Video Theatre Equipment -1,000 License Fees -600 Video Theatre - Other -100 Events - Other -225 Marketing Ad Sales -350 Advertising -2,000 Fan Group Liaison -50 Press -100 Promotional Parties -1,000 Publications At-con Newsletter -168 Date Change Mailing -75 Flyers -400 Mass Mailer Postage -365 Printing -345 Pocket Program -1,785 Prereg Packet Postage -350 Printing -140 Program Book -2,258 Publications - Other -100 Marketing - Other -300 Operations Communications -850 Computers -50 Gopher Hole Earned Comps -1,400 Ribbons -350 T-Shirts -1,100 Gopher Hole - Other -400 Logistics -1,250 Ops Desk -300 Security -150 Sign Shop -50 Operations - Other -225 Programming Fast Track -200 Guest Liaison -100 Program AV -500 Program Ops -100 Programming - Other -2,000 Services Babysitting -2,000 Con Suite -3,000 Green Room -1,500 Information Desk -75 Party Czar -200 Registration Acknowledgement Postcards -100 Badge Holders -325 Badge Printing -50 Badge Stock -100 Forms -125 Registration - Other -100 Staff Den -1,500 Services - Other -225 Treasury Bank Charge Credit Card Fees -500 Bank Charge - Other -250 Insurance -1,200 Purchasing -150 Treasury - Other -400 Total Outflows -50,209 Total Inflows 55,275 Total Outflows -50,209 Difference 5,066
President: Jeff Jordan
Vice-President: Brendan Quinn
Treasurer: Skip Morris
Clerk: Paul Selkirk
Arisia '97 Conchair: Pat McCormack
Arisia '98 Conchair: Glen R. Goodwin
Arisia '98 Treasurer: Pat McCormack
Arisia '99 Conchair: Cris Shuldiner
Arisia '99 Treasurer: Nick Shectman
Budget Committee: Skip Morris, Pat McCormack
Awards Committee: vacant
Grant Committee: Brendan Quinn, Drea Brandford, Elka Tovah Menkes
Corporate Sales Officer: Marshal Ellis
Corporate Inventory Control Officer: Ken Elwell
Corporate Systems Administrator: Cris Shuldiner
Arisia Audit Fund: Ben Levy
Records Task Force: Ben Levy, Ailsa Murphy, Kyle Hollingsworth
Long Range Planning Committee: Kim Van Auken, Kyle Hollingsworth, Scott Cobb
Sergeant-at-Fangs: Diva Shuldiner
Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated. All material copyright 1997, Arisia, Incorporated. All rights reserved.
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