This mailing of Mentor contains the printout of the current policies and bylaws of the corporation, which have been revised based on records and on some recollections of missing Mentors.  Acceptance of these policies and bylaws will be voted on at the March meeting. 

Quorum for the March meeting is 9, based on 51% of the attendance at the last three meetings, rounded up.  The March meeting will be on Sunday March 11 at the home of Karen Purcell.  Directions are on the back page of Mentor.

·         Date, Time, and Place

Called to order at 7:30 pm at the NESFA clubhouse in Somerville.

·         In attendance

Jeanne Barrett, Amy Sue Chase (non-member), David D’Antonio, Jill Eastlake, Don Eastlake, John Francini (new member), Tracy Gangwer, Joel Herda, Lisa Hertel, Lisa Holsberg, September Isdell, Walter Kahn, Rick Kovalcik, Ben Levy, Glen MacWilliams, Skip Morris,  Tom Murphy, Karen Purcell, Sharon Sbarsky, Nicholas Shectman, Rachel Silber, Mike Sprague, Persis Thorndike, Conor Walsh

 

·         Proxies

(Directed) Cris Shuldiner to Skip, (directed) Noel Rosenberg to Skip,  (directed) Zanne Labonville to Don, Samantha Dings to Jill, Susan Mozzicato to Lisa Hertel, Bridget Boyle to Karen,  Elka Davidoff to David D’Antonio, Alex Latzko to Ben, Pete Thomas to Walter, (when leaving) Joel to September, (when leaving) David to Jill.

·         Corrections to the Minutes

None offered. 

·         President’s Report

Thanks from NESFA for the loan of equipment to Boskone just past, and thanks to NESFA for use of the clubhouse.  [Review of clubhouse details – wireless, snacks, trash, parking.]

·         Vice-President’s Report – no report

·         Treasurer

’05- ’06 fiscal year taxes have been filed.  Between the beginning of ’05 and the beginning of ’06 we gained about $20K in our corporate accounts.

MSP (20 –3) to add to the grant fund to bring it up to an even $4K.

·         Clerk – no report

·         Eboard

The Eboard met by email and confirmed Don Eastlake as Convention Treasurer for Arisia ’08.

The Eboard made a motion in support of a 4 day con in ’08, consideration and discussion deferred to new business. 

Moved to make the policy of Arisia to allow rollovers and transfers of memberships, but not refunds.  After discussion – isn’t this already our policy?  And what about hardship cases?  referred back to eboard for further elucidation. 

Moved from Eboard report: to recommend to the corporation that we make a donation to Lunacon of up to $1000 towards up to 3 wireless credit card boxes, or of such swipe boxes that we would purchase, in honor of the 50th Lunacon.  Amended to: Moved to allow authorization for purchasing wireless credit card equipment (up to $1000), for the purpose of loaning to other organizations.   Passes unanimously.

·         A07 Conchair

We had a convention.  We didn’t lose money.

·         A07 Treasurer  - not present

·         Arisia ’08 Conchair

Current appointments: Jill Eastlake, assistant conchair; Phi, hotel liaison, a number of “maybe” divheads, Karen Purcell will be masquerade director. 

Concomm meeting will occur this coming Sunday, 2 pm MIT in the usual place.

·         Honors

We pass around a jar to collect money for Patri’s Girls education fund, to be matched (up to $250) by the corporation.

·         CIC

There was a fire on the floor above, but we got wet from their sprinklers, and the fire dept broke into our space to check it out.   Lost or damaged: archive t-shirts, computer monitors that we don’t use, paper records.

Door being replaced and rekeyed with matching key. 

We are negotiating damages with landlord and with Gentle Giant. 

NESFA was borrowing a lot of our gear at the time, which was fortunate.

Drape got wet.   MSP to authorize up to $1000 to clean (as necessary) and fireproof (all) drape – or replace if cheaper.

MSP to authorize up to $500 for additional truss and uprights to fit the backdrop for our current stage.

Insurance: We are supposed to have but we don’t have.  Lease requires it.  We need liability insurance and contents/renters insurance.  We need to get quotes.

Moved to transfer responsibility for liability insurance from the convention committee to the corporation – postponed for new business.

·         Old Business

No old business brought forward.

·         New Business

General discussion of 3 vs 4 day convention.  After 30 minutes or so of discussion, move to call the question and vote on the motion that it is the sense of the corporation that Arisia 08 should be a 4 day convention.   Passes 18-10. 

Move to require the treasurer’s report to include all accounts in a standardized format to be agreed upon later – fails due to objection to consideration.

Skip on behalf of Noel: moved to explicitly bar the convention committee from  holding a 4 day convention without further explicit authorization from the corporation membership  RK: out of order -- the only way to do this is for someone who voted in favor to move to reconsider. Vote to overrule the chair fails many to 1.

MSP to change the wording in policies from “vote on conchair in July” to “vote on conchair no LATER than July”.

MSP to change the wording in the Arisia party policy from “party for Arisia” to the less-ambiguous “party PROMOTING Arisia”.

MSP to transfer responsibility for liability insurance from the convention committee to the corporation. 

Moved to change the current rates to:

College student rate  $25 under 25 with ID

Prereg 1 $40  -- April 1 to  Sept 30

Prereg 2 $50 – Oct 1 to Dec 31

Prereg 3 $60  -- Jan 1 through at door

Year ahead $35

Party/promotional rate – less $5 on rate at time of party.

Discussion of Arisia historical rates ensues.

Move to amend the proposal to only change the at-con rate to $60.  Motion fails.

Move to amend the rate to make a family rate  -- ruled out of order.

Move to amend the rate increase to apply only if the convention goes to 4 days: fails many –2

Motion passes 15-8

In the next Mentor we will distribute the updated policies and bylaws.  If you have factual corrections please send them to eboard, with a source for the correction.  We will present them to be accepted by the membership at the March meeting.  Note that we are interested in historical correctness here; if you disagree with a policy, bring a separate motion. 

·         Announcements and future meetings

Dr Karen reminds everyone who needs to, to medicate for allergies – dogs and cats in residence.

Sunday March 11 meeting is at Karen Purcell’s, see directions on back of Mentor.

Tuesday April 24 at 7:30, location TBA. [Edited to be: at Tom Murphy’s home, 88 Thorndike St Arlington]

Sunday May 20 meeting at the Eastlake residence in Milton.

 

·         Conclude discussion of refund policy and bring a new motion (eboard)

• Get quotes to eboard for liability and contents insurance.  (CIC)
• Get list of damaged goods to Cal and follow up about fixing door and door frame.  (Skip)
• Deferred discussion of a family or young fan rate to a future meeting. 
• Weekend rates were changed, but single-day rates were not changed and need to be discussed in the context of a 4 day con.
• Report from hotel search committee about state of 2009/2010  possibilities.

If anyone is aware of other pending business, please email clerk@arisia.org. 

 

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

President Rick Kovalcik 19 Chesley Rd Newton Centre MA 02459 president@arisia.org	Arisia 2007Conchair Joel Herda 17 Heath St #3 Somerville MA 02145 conchair@arisia.org
Vice President Lisa Holsberg 14 Salem St #4 Woburn MA 01801 vp@arisia.org	Arisia 2007 Treasurer Alex Latzko 40 Greatstone Dr Merrimack NH 03054 treasury@arisia.org
Treasurer Ben Levy 47 Brown St Andover MA 01810 treasurer@arisia.org	Arisia 2008 Conchair September “Tem” Isdell 82 Albion Street #2 Somerville, MA 02143 08chair@arisia.org
Clerk Rachel Silber 59 Orient Ave Melrose MA 02176 clerk@arisia.org	Arisia 2008 Treasurer Donald Eastlake 155 Beaver St Milford MA 01757

 

Grant Committee Lisa Holsberg (head) Walter Kahn	Honors Committee Rachel Silber (head)
Budget Committee Ben Levy (head) Alex Latzko Nicholas Shectman	Long Range Planning Committee Nicholas Shectman (head) Jill Eastlake Jack Dietz Lisa Adler-Goldin Conor Walsh
Corporate Inventory Control Skip Morris (head) Lisa Hertel Hobbit Joel Herda Janet Stickle	Technical Equipment Committee (same as CIC)
Corporate Systems Administrator Cris Shuldiner	Relaxacon Investigation Committee Jack Dietz  (head) Janet Stickle
Archives Committee Lori “Jet” Turi	Corporate Sales Officer Lisa Hertel
Hotel Search Committee Janet Stickle (head) Skip Morris Ben Levy	Timeline Committee Lisa Hertel (head) Skip Morris Nicholas Shectman Noel Rosenberg Rachel Silber
Survey Committee <unfilled>

 

Note: all committee terms end at the Annual Meeting. New committee appointments are made by the President, subject to approval by the membership.

 

Here is the current membership roster for Arisia, Inc.  If you believe there is an error, or if you are on this list and do not receive Mentor, email clerk@arisia.org.

Lisa Adler-Golden	Bridget Boyle
Tom Coveney	David D’Antonio
Elka Tova Davidoff	Jack Dietz
Samantha Dings	Mary Dumas
Don Eastlake	Jill Eastlake
Colette Fozard	Joel Herda
Brendan Hertel	Lisa Hertel
Lisa Holsberg (Jasra)	Steve Huff
September Isdell	Jeanne Kahn
Walter Kahn	Allan Kent
Pamela Koretsky	Rick Kovalcik
Zanne Labonville	Alex Latzko
Ben Levy	Skip Morris
Susan Mozzicato	Tom Murphy (Merv)
Pam Ochs	Karen Purcell
Noel Rosenberg	Nicholas Shectman (Phi)
Cris Shuldiner	Rachel Silber
Mike Sprague	Janet Stickle
Pete Thomas	Persis Thorndike
Pat Vandenberg	Al Walker (Hobbit)
Conor Walsh
Rob Bazemore	Brian Cooper
Tom Fish	Mary Robison
Aaron Aggassi	Tracy Gangwer
Sharon Sbarsky	Christina Hodges
Glen McWilliams	Jeanne Barrett
John Francini

 

If you do not have a key to storage and need to get into storage, send mail to keys@arisia .org and all keyholders will get your request. 

Keyset	Holder
1	Joel Herda
2	Alex Latzko
3	Skip Morris
4	Carsten Turner
5	Skip Morris?
6	Phi
7	Michael Bergman
8	Rick Kovalcik
9	September Isdell
10	Hobbit
11	Landlord
12	Janet Stickle?
13	Persis Thorndike
14	Lisa Hertel
15	Ben Levy
16	Rachel Silber
17-20	Spares with Rick Kovalcik
21	Jill Eastlake
22	Noel  Rosenberg

	A'92	A'93	A'94	A'95	A'96	A'97	A'98	A'99
Student		none	none	none	none	$35	$35	$35
Young Fan/ Fast Track		$12/ $15	$15/ $20	$20/ $25	$25/ 30/40	$25/ 30/40	$25/ 30/40	$25/$30 /$40
Babysitting			$20	$15/ $20	$35	$70/ $30 (staff)	$70/ $25 (staff)	$70
Year Ahead		$20/ $25	$25 1/18/03	$25 2/20	$25	$25 Easter	$25	$25 4/18
PreReg 1		$30		none	none	none	none	none
PreReg 2	$25 12/31	$35	$30 1/9/04	$30 11/30	$30 11/30	$30 11/15	$30 11/30	$30 11/30
At-Door	$35	$40	$40	$40	$40	$40	$40	$40
Friday		$25	$15	$20	$20	$20	$20	$20
Saturday		$25	$25	$25	$25	$25	$25	$25
Sunday		$15	$15	$15	$15	$15	$15	$15
Adult 2-Day				$40

 

	A'00	A'01	A'02	A'03	A'04	A'05	A'06	A'07	A'08
Student	$35	$35	$35	$35	$40	$40	$25	$25	$25
Young Fan	$25/$30/$40	$25	$35	$35	$40	$40	none	none	none
Baby-sitting	$50/$25 (<4?yrs)	$50	full	full	full	full	full	full	full
Year Ahead	$25 3/15	$25	$25 3/31	$25	$25	none	none	$25	$35
Party Rate							$25	$25	TBD
PreReg1	none	$25 9/15	$25 9/30	none	$30 10/31	none	$30 9/15	$30 9/30	$40