Mentor of ARISIA Volume 12, Issue 99; July 2000

Notice of Clarification

For those of you who were unable to locate the fine print or notice the impossibility of the date given, there was no emergency meeting of the Corporation, and there is no pending motion to dissolve the Corporation. This work of fiction was an attempt on my part to spark a rallied interest in attending corporate meetings, which may or may not have worked. For those of you who thought it was in bad taste, was a poor choice to include in a legal document, or who wanted our arisia.org domain name, I must say "Sorry." This does not, however, mean I won't ever do it again. -- Tom Murphy, Corporate Clerk

Minutes of the July Meeting

• Date, Time and Place: Meeting called to order at 7:36 PM on Thursday, 13 July 2000 at the ARISIA Corporate Office and Storage Facility in Somerville, MA.
• In Attendance: Lisa Hertel, Brendan Hertel (guest), Walter Kahn, Ben Levy, Patrick McCormack, Elka Tovah Menkes, Skip Morris, Tom "Merv" Murphy, Noel Rosenberg, Paul Selkirk, Nicholas Shectman, Cris Shuldiner, and Rachel Silber (guest).

  The Clerk remembers Cris Shuldiner being present at the meeting, and his name is printed upon the sign-in sheet, but there is no corresponding signature to corroborate his presence.

• Proxies
  Carsten Turner submitted a proxy by EMail, but no printed copy was submitted at the meeting. The chair chose to recognize this proxy over the objections of the Clerk and established, published policy regarding the presentation of proxies (refer to ARISIA ByLaws, Section 2.8, paragraph b). The proxy was assigned to Cris Shuldiner.
• Minutes of the Previous Meeting
  There were no corrections offered to the minutes of the last meeting.
• President's Report (Noel Rosenberg)
  I've got nothing substantial to report, but I am nominating myself to run for ConChair of the ARISIA '02 Convention.
• EBoard Report (Noel Rosenberg)
  The EBoard has selected and appointed Woody Bernardi as the Treasurer for ARISIA '01.

• Vice President's Report (Cris Shuldiner)
  Nothing to report.
• Grant Committee (Cris Shuldiner)
  We still have an outstanding grant ready for the membership to consider. Because this group has a restrictive membership covenant, a minimum of 2/3rds of the Membership (currently 16 members) must be present in order to deal with this business; 50% vote required to award the grant. The group under consideration is MassFen.
• Treasurer's Report (Skip Morris)
  I'm shocked we made Quorum.

  Dealing with the Art Show Motion . . . .

  (Ed. Note.: The following is the discussion and voting on the motion coming out of the Treasurer's Report.)

  Original motion reads as follows (from the June issue of MENTOR OF ARISIA):

  Moved: To Modify Arisia Convention Policy to add the below. The Arisia Clerk is directed to modify numbering to add the below in the appropriate place in the policies.

  1. The standard unit of Art Show panel space shall be four foot by four foot in size. The standard unit of Art Show table space shall be as close to a thirty-inch by six-foot table as can be provided.
  2. The cost for a panel or table space shall be one-dollar-twenty-five-cents ($1.25) for the first quarter unit of space, two-dollars-fifty-cents ($2.50) for the next quarter unit of space, and five-dollars ($5.00) for each quarter unit of space after that. The cost for floor space for free standing art shall be the same as for table space.
  3. The Art Show shall charge a ten percent commission on sales, capped at twenty-five dollars ($25.00) per unit of space prorated, then reduced by the amount of panel and table space fees paid.
  4. Prior Arisia Art Guest of Honors shall be given a credit towards the first unit of panel or table space and the mail-in fee to encourage them to return.
  5. The Print Shop shall charge a two-dollar ($2.00) entry fee for each unique print entered for sale. A second copy of each print may be entered at no additional charge. Any additional copies of prints shall be charged a fee of fifty cents ($0.50) per additional print beyond the first two.
  6. There shall be a ten-dollar ($10.00) service charge to process mail-in art.
  7. Arisia shall pickup the cost of returning mail-in art at UPS insured ground shipping rates.
  8. Sales-after-closeout may be allowed at the discretion of the Con Chair, or if not specified by the Con Chair then by the Art Show director.
  After some discussion, the Membership decides to approve / disapprove of the motion in a line by line fashion:

  Point one of the motion CARRIES AS PRINTED.

  Point two of the motion was subject to discussion.

  MOVED TO REPLACE -- "that Art Show fees be set by Convention Art Show Director & the Corporate Treasurer."

  Motion to Amend FAILS.

  MOVED TO AMEND -- "That the rates be a flat fee for display space, with a discount for artists who have not shown art at ARISIA for the last ___ years," where the blank is to be filled in by Policy.

  Motion to Amend FAILS.

  MOVED TO AMEND by replacing the text of the motion with "to return the Art Show Fees to what they were for the ARISIA '97 Convention." After discussion, the wording of the motion was hammered out to read:

  MOVED to set the rates for the ARISIA '01 Art Show to be whatever they were for the ARISIA '97 Art Show.

  Motion to Amend CARRIES (this amendment effectively replaces paragraphs 2-5 of the motion as printed).

  Motion CARRIES.

  Point six was subject to discussion.

  MOVED TO AMEND to set as policy a mail-in fee of $15.00 for ARISIA '01's Art Show, and we will pay return postage.

  MOVED TO AMEND by putting UPS Ground Rate as Return Postage. This amendment motion morphs into:

  MOVED TO AMEND by replacing the text of the motion with "To set as policy, the Art Show shall impose a fee of $15.00, and we will return art free of charge by UPS Ground (we will provide the labor for returning art by some other carrier / method at the artist's expense).

  Motion to amend CARRIES.

  Motion to amend CARRIES.

  The Motion, as amended, CARRIES (taking care of Points 6 & 7).

  During discussion of Point 8, the Chair THROWS OUT THE POINT.

  (Ed. Notes: To summarize the results of this great deal of discussion and Motions and Motions to Amend and Everything Else:

  1. The standard unit of Art Show panel space shall be four foot by four foot in size. The standard unit of Art Show table space shall be as close to a thirty-inch by six-foot table as can be provided.
  2. The Rates for ARISIA '01 shall be the same as whatever they were for ARISIA '97.
  3. ARISIA will ship mailed-in Art back to the Artist by whatever method the Artist specifies; furthermore, ARISIA will pay the shipping fees if the Artist chooses to have the Artwork shipped by UPS Ground.)

  After the Meeting, the Treasurer submits the following postscript to his report:

  Supplementary Treasurer's Report:

  As a result of the motion to set Art Show rates to be the same as 1997, I've gone and done the research to figure out what they were. The records show that the below is the best guess as to the '97 rates.

  ---------------------------------------------------------------------

  The cost for panel and table space shall be five dollars ($5.00) per quarter unit of space. The cost for free standing floor space shall be the same as for table space.

  The commission is ten percent (10%) of sales.

  The commission shall have a maximum cap of thirty dollars ($30.00) per unit (or fractional unit) of space rented less the space fees paid.

  For space rentals less then one full unit of space the commission cap shall be thirty dollars ($30.00) less the space fees paid.

  The commission charged shall be the lessor of the commission cap or the actual calculated commission.

  The mail-in fee shall be $10. [Note: Changed by separate vote to be $15 with Arisia paying for return shipping via UPS Ground.]

  Print shop rates are fifty cents ($0.50) per print with no limits of number of prints entered.

• Budget Committee Report (Skip Morris)
  The Treasurer met with Nicholas Shectman (ARISIA '00 Treasurer), Elka Tovah Menkes (ARISIA '01 ConChair), Woody Bernardi (ARISIA '01 Treasurer), and Derek Lichter (ARISIA '01 Comptroller). They hammered out a budget, and it will be submitted for publication Real Soon Now.
• Clerk's Report (Tom Murphy)
  The Clerk ran through his usual spiel about signing in; that reports should be submitted in writing or suffer the possibility of transcription errors; that major items of new business be presented to the EBoard for consideration before presentation to the Membership; and that dues for joining the Corporation were $4 at this meeting and $2 thereafter,

  The Clerk notes that he has been successfully installed in his new abode, called for now "Sunset House," at 42 Sunset Road, Somerville, MA 02144 -- an easy toss of a baseball to the Tuft's Campus. He hopes to announce a housewarming date shortly. He has also had to make a painful concession to living in Metro Boston -- the Scarred, his faithful vehicle, has had to be disposed of. As such, Merv is currently foot and T bound, and folks needing his services should keep this in mind.

  Merv announces his intent to run for another term as Corporate Clerk.

• Convention Chair '00 (Paul Selkirk)
  The Con is still over; we're waiting on closing the books.
• Convention Treasurer '00 (Nicholas Shectman)
  We've got $18,018.14 in the bank right now -- I expect that we'll clear $20K when the books are closed.
• Convention Chair '01 (Elka Tovah Menkes)
  Our Programming Division Head had to resign due to an overcommittment of his time. Rachel Silber and Traicy Fogarty have stepped in to this job as co-div-heads. The Scheming proceeds; there is a budget to present, and we've picked both a Treasurer and a Comptroller for this Convention.
• Convention Treasurer '01 (Woody Bernardi)
  Not Present / No Report.
• Corporate Inventory Control (Carsten Turner)
  The building is for sale; we may need to move. There is now a new way to use the elevators, in case of difficulty with the primary elevator. Instructions will be printed and kept with the Elevator Keys.
• Corporate Systems Administrator (Cris Shuldiner)
  Nothing to report.
• Long Range Planning Committee (Paul Selkirk, Chair)
  Nothing we wish to report.
• Old Business
  Due to the Clerk's Ineptness at bringing the notes of what remains on the Table as Old Business, the Chair TABLES all old business to the next meeting of the Membership.
• New Business
  MOVED to amend the policy regarding Convention T-Shirts by replacing the number of shirts kept (5) to "At least one (1) and not more than five (5)."
  Motion FAILS for LACK OF SECOND
• Announcements
  Noel Rosenberg shall run for Convention Chair of the ARISIA '02 Convention.

  Nominations for Convention Chair shall be closed on 31 July 00.

  Announcing the marriage of Ailsa and Adam Ek. Congratulations!

Meeting Adjourns at some barely sane hour.

Stray Notes

Rachel Silverman has announced her Candidacy for the position of Convention Chair for the ARISIA '02 Convention.

A reminder that Dues are Due at the Annual Meeting in September.

Executive Board

President Noel Rosenberg PO Box 464 Chelmsford, MA 01824-0464 781 229-5323 (work) noel@concept5.com	Arisia 2000 ConChair Paul Selkirk 112A Marblehead Street North Reading, MA 01864 978 664-6365 paul@apocalypse.org
Vice President Cris Shuldiner 27 Varnum Street Haverhill, MA 01832 978 521-7039 cws@theforge.com	ARISIA 2000 Treasurer Nicholas Shectman 75 Lexington Avenue Somerville, MA 02144   Phi@apocalypse.org
Treasurer Skip Morris PO Box 542 Merrymack, NH 03054-0542 603 888 5567 morris@mv.mv.com	ARISIA 2001 ConChair Elka Tovah Menkes 32 Park Street #1 Brookline MA 02446   etm@world.std.com
Clerk Tom "Merv" Murphy 42 Sunset Road Somerville MA 02144   Marvmerv@astro.umass.edu	ARISIA 2001 Treasurer Woody Bernardi

Committee Members & Corporate Appointed Officers

Corporate Systems Administrator Cris Shuldiner	Budget Committee Skip Morris, Chair
Corporate Inventory Control Carsten Turner	Corporate Sales Officer Nicholas Shectman
Long Range Planning Committee Paul Selkirk Tom Murphy Cris Shuldiner	Grant Committee Cris Shuldiner Buzz Harris Scott Campanella Walter Kahn
Survey Committee Ben Levy	Records Task Force Ben Levy
Evil HR Director Niccolo Machiavelli

Membership/Subscription Information
Subscription to Mentor of ARISIA is included with Corporate Membership to ARISIA, Incorporated. Membership runs from September 1st to August 31st and costs $24.00. Dues are pro-rated on a monthly basis for members joining during the year.

Membership Roster

Aaron Agassi		Ben Levy
Rob Bazemore		Patrick McCormack
Woody Bernardi		Elka Tovah Menkes
Drea Brandford		Skip Morris
Brian Cooper		Ailsa Ek
Tom Coveney		Tom "Merv" Murphy
Adam Ek		Brendan Quinn
Marshall Ellis		Mary Robison
Tom Fish		Noel Rosenberg
George Flynn		Matthew Saroff
Glen R. Goodwin		Paul Selkirk
Buzz Harris		Nicholas Shectman
Lisa Hertel		Cris Shuldiner
Walter Kahn		Rachel Silverman
Allan Kent		Carsten Turner
'Zanne Labonville		Pat Vandenberg

Calendar of Events

Sunday, 13 August 2000, 2:00 PM
ARISIA Corporate Meeting, MIT Building 66

Thurs- through Monday, 31 August - 04 September 2000
58th Annual Worldcon at Chicon 2000, Chicago, IL

Sunday, 17 September 2000, 2:00 PM
ARISIA Annual Corporate Meeting, MIT Building 66
Come one, come all!

Friday through Sunday, 12-14 January 2001
ARISIA '01
Featuring Lois McMaster Bujold, Wojtek Siudmak, and Wombat, AKA - jan howard finder.

ARISIA, Incorporated
1 Kendall Square
PMB 322, Building 600
Cambridge, MA 02139

Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated.
All material copyright 2000, Arisia, Incorporated. All rights reserved.

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