Mentor The Newsletter of Arisia, Incorporated -- Number 121, January 2003

Notice

A Bylaws amendment is likely to be addressed at the next meeting. For the amendment to pass, it needs a two-thirds vote of the Membership, with 25% of all General members voting. At present, this means 10 General members voting (including proxies), and we need a quorum of 8 General members physically present to convene the meeting.

The text of the proposed Bylaws amendment may be found here.

Minutes of the Corporate Meeting

• Date, Time, and Place

Sunday, January 19, 2003. Boston Park Plaza Hotel, Berkeley/Clarendon room. Called to order at 5:08 PM.

• In Attendance

Dave Belfer-Shevett, Elka Tovah Davidoff, Joel Herda, Lisa Hertel, Ben Levy, Claudia Mastroianni, Craig McDonough, Tom Murphy, Karen Purcell, Matthew Ringel, Noel Rosenberg, Paul Selkirk, Rachel Silber, Carsten Turner, Julia Tenney (new member).

• Proxies

The following proxy was read into the minutes: "I am Claudia's Bitch. Claudia is my Proxy. (signed) Regis."

• President's Report/Eboard Report (Joel Herda)

Arisia should congratulate itself on having yet another convention.

The Eboard did not need to meet during the convention, which is in itself notable.

• Vice President's Report /Grant Committee Report (Noel Rosenberg)

The Grant Committee has had two proposals before it for some time now. There was a recommendation presented to the last Eboard meeting, and the Eboard reported out favorably. Taking them in order:

MOVED to grant $2000 to JerseyDevilCon. Motion PASSED by acclamation.

MOVED to grant $600 to the Boston Tea Party Smallville Fan Convention. MOVED to amend to increase the grant by $225 (amount of VCR rental) to $825 total; PASSED on a voice vote. Main motion PASSED 8-0 on a hand vote.

Further MOVED to transfer $5000 from the General Fund to the Grant Fund. MOVED to table; FAILED 3-6 on hand vote. MOVED to amend amount to $2825; FAILED for lack of second. Main motion PASSED 9-1 on a hand vote.

• Clerk's Report (Paul Selkirk)

Please sign in. Dues are $16.

• Treasurer's Report (Nicholas Shectman)

I filed the corporate 990-EZ forms with the IRS (due to our fiscal year, they are due on January 15). They show gross revenue of about $75,000*; grants made of about $5500, and an overall net loss of about $1750. Cash on hand is around $40,000.

*Gross revenue includes every dollar taken in except money collected on behalf of someone else, which for us means the artists for art sales and the State of Massachusetts for sales tax. The sales table figures, banquet money such as the Sunday Sundae, and any targeted donations such as this year's donated money for deaf interpretation are all included in gross revenue for IRS purposes; in general IRS-rules numbers are higher than they would be under the accounting practices we have used internally in the recent past.

• Arisia '03 Report (Skip Morris)

Skip was busy collecting his artwork, but it was noted in passing that we had a con, and it was good.

We found the babysitting beepers, after Lisa Hertel bought 10 replacements for a total of about $600. Babysitting would like to keep the beepers. We can either keep the new beepers, or return them, and wait for Skip to scavenge eBay. The meeting moved to a committee of the whole. The consensus decision was to return them; we can always repurchase them next fall if we need to.

• Corporate Inventory Control (Noel Rosenberg)

The new crates are really nice; now we have to solve the floor-space-in-the-truck problem.

Linda intends to get rid of Crap in the next couple months.

• Old Business

All existing old business was left on the table.

• New Business

MOVED to commend Skip on a well-run con; PASSED by acclamation.

• Announcements

We're loading out; please help.

Dead dog is in con suite after load-out.

• Meeting adjourned at 5:37 PM.

Bylaws Amendment

The following proposed Bylaws amendment would change the fiscal year.

Whereas the 15th day of the fifth month after the end of Arisia's fiscal year is January 15; and

Whereas conventions typically incur significant expenses in the preceding summer but not the following summer; hereby

Moved to amend Article IX, Section 1 of the Arisia Bylaws, replacing the words

Directions to the February Meeting

Vandenberg/Kent Residence
5 Mill River Drive
Mendon, MA 01756
508-381-0582

Take I-495 to exit 18. At the exit traffic lights, turn left onto "126 South." Go past the Home Depot shopping center. Stay in the right lane, and go straight ahead, staying on East Hartford Ave, through the traffic light where 126 turns left. Continue past the Varney Bros. Concrete plant, over the railroad tracks (slowly), and across Route 140 (the traffic lights). The next street crossing is Plain St. on the right and Talbot Farm Drive on the left. About 500 feet further on, as the road dips down, is Mill River Drive on the left. Go to the end of Mill River Drive (dead end). Our house is the Victorian on the right on the circle. Feel free to park in the driveway or on the circle.

Membership/Subscription Information

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated. Membership runs from September 1st to August 31st and costs $24. Dues are pro-rated on a monthly basis for members joining during the year.

Executive Board

Storage Facility Key Holders

Committee Members & Corporate Appointed Officers

Membership Roster

Calendar of Events

February 14-16, 2003
Boskone 40
Sheraton Hotel, Boston MA

February 16-17, 2003
SF28 Science Fiction Film Marathon
Coolidge Corner Theatre, Brookline MA

Tuesday, February 18, 2003, 7:30 PM.
Arisia Corporate Meeting
Vandenberg/Kent residence, Mendon MA

February 28-March 2, 2003
Intercon C
Radisson Hotel, Chelmsford MA

Sunday, March 16, 2003, 2:00 PM.
Arisia Corporate Meeting
MIT Building 66 Room 168, Cambridge MA

March 21-23, 2003
Lunacon 2003
Rye Town Hilton, Rye Brook NY

March 28-30, 2003
I-CON 22
SUNY Stony Brook, Stony Brook NY

April 18-21, 2003
Costume-Con 21
Doubletree Northshore, Skokie IL

April 18-20, 2003
Anime Boston
Boston Park Plaza, Boston MA

April 25-27, 2003
JerseyDevilCon
Sheraton Hotel, Edison NJ

ARISIA, Incorporated
Building 600, PMB 322
1 Kendall Square
Cambridge, MA 02139