The Lens

Mentor of ARISIA

Special Bulletin September 1999


This bulletin contains only announcements. Minutes of the previous meetings will be forthcoming, probably after the Special Meeting.

Special Meeting Notice

The Executive Board of Arisia regrets, but accepts as a fact of life, that notification of the Annual Meeting was not given in accordance with the Bylaws, and therefore the normal business of the Annual Meeting could not be conducted as planned.

Instead, there will be a Special Meeting in lieu of the Annual Meeting on Sunday, October 3, 1999, at 2:00 PM, at MIT Building 66. Please make every effort to attend. If you are unable to attend, please send a proxy.

Annual corporate dues of $24 are due no later than the beginning of the Special Meeting. You may mail a check to the Arisia address (Arisia Inc, Building 600, PMB 322, One Kendall Square, Cambridge MA 02139), or bring payment to the meeting. If you are unable to pay at this time, but wish to remain an active member, please contact the treasurer, Skip Morris, at treasurer@arisia.org or 603-888-5567. If you have not paid or made other provisions before the start of the meeting, you will not be able to vote at the meeting.

Agenda

Major items of business at the meeting include:

The following nominations are known at this time. I apologize if I have forgotten or missed anyone.

Noel Rosenberg is running for president.

Cris Shuldiner is running for vice-president.

Skip Morris is running for treasurer.

Tom Murphy is running for clerk.

Additional nominations may be made from the floor at the meeting. If you wish to run for office, but cannot attend the meeting, you may submit your nomination in writing, and get someone else to bring it to the meeting, or send email to corp@arisia.org.

Lisa Hertel and Aaron Agassi have been proposed for transfer from Red Shirt to General Member.

The Eboard has appointed Elka Tovah Menkes as chair of the Arisia '01 convention. This appointment must be confirmed by the Membership.

This budget (in its current or amended form) must be ratified by the Membership in order for the Arisia '00 committee to spend money.

A00 budget version 0.02, 28 jun 99
INCOME
  Ad Income                                1500
  Art Show:
    Commissions                        225
    Mailing Fees                       275
    Panels and Tables                 1500
    Print Shop Fees                      0
  TOTAL Art Show                           2000
  Dealers:
    Rooms                             1800
    Tables                            2400
  TOTAL Dealers                            4200
  Registration:
    At-Con Reg:
       $5                           0
      $15                         300
      $20                         180
      $25                        5500
      $35                        2555
      $40                       14440
    TOTAL At-Con Reg                 22975
    Prereg:
       $8                        1200
      $25                        3700
      $30                       14910
      $40                        1760
      Discounted                  300
    TOTAL Prereg                     21870
  TOTAL Registration                      44845
TOTAL INCOME                                   52545

EXPENSES
  Con Chair:
    Admin                              100
    Concom News                        100
    GoH Liaison:
      Admin                       125
      Food                        700
      Travel                      600
    TOTAL GoH Liaison                 1425

    Hotel Liaison:
      Admin                       100
      Corkage Waiver              500
      Electricity                1000
      Engineering                 500
      Hotel Rooms                 700
      Tips                        750
      Video Hookup                300
    TOTAL Hotel Liaison               3850
    Treasury:
      Admin                       100
      Bank Charge:
        Credit Card Fees     700
        Bank Charge-Other    150
      TOTAL Bank Charge           850
      Errors                        0
      Insurance                  1400
    TOTAL Treasury                    2350
  TOTAL Con Chair                          7825
  Events:
    Admin                              100
    Anime Theatre                      300
    ArisiaTV:
      Admin                        50
      Incidentals                 100
      Videotape                   450
    TOTAL ArisiaTV                     600
    Art Show:
      Admin                       700
      Artist Reception           1200
      Errors                       50
      Logistics                    50
      Shipping                    125
    TOTAL Art Show                    2125
    Big Event 1                       1500
    Dealers Room                       250
    Filking                            300
    Films                             1500
    Gaming                             300
    Masquerade                         300
    Meet the Pros                      500
    Period Dance                       300
    Photography                        225
    Small Event 1                      300
    Small Event 2                      300
    Small Event 3                      300
    Technical:
      Admin                       100
      Clearcom                    250
      Lighting                    300
      Sound                       200
    TOTAL Technical                    850
    Video Theatre:
      Equipment                   900
      License Fees                600
    TOTAL Video Theatre               1500
  TOTAL Events                            11550
  Marketing:
    Ad Sales                           200
    Admin                              300
    Advertising                       2000
    Press                               50
    Promotional Parties               1100
    Publications:
      Admin                       100
      At-con Newsletter           450
      Flyers                      400
      Mass Mailer:
        Postage              425
        Printing             350
      TOTAL Mass Mailer           775
      Pocket Program             1775
      Prereg Packet:
        Postage              350
        Printing             150
      TOTAL Prereg Packet         500
      Program Book               3800
    TOTAL Publications                7800
  TOTAL Marketing                         11450
  Operations:
    Admin                              100
    Communications                     700
    Gopher Hole:
      Admin                        50
      Earned Comps               1200
      Ribbons                     350
      T-Shirts                    950
    TOTAL Gopher Hole                 2550
    Logistics                         1250
    Ops Desk                           200
    Security                           200
    Sign Shop                           50
    Telephones                         500
  TOTAL Operations                         5550
  Programming:
    Admin                              500
    Fast Track                         450
    Guest Liaison                      100
    Mailings                          1700
    Packets                            250
    Phone                              200
    Program AV                         150
    Program Ops                        250
  TOTAL Programming                        3600
  Services:
    Admin                              100
    Babysitting                        800
    Con Suite                         2000
    Green Room                         800
    Information Desk                    50
    Party Czar                         200
    Registration:
      Acknowledgement Postcards   150
      Admin                        50
      Badge Holders               350
      Badge Stock                 200
      Forms                       125
    TOTAL Registration                 875
    Staff Den                         1300
  TOTAL Services                           6125
TOTAL EXPENSES                                 46100

TOTAL INCOME - EXPENSES                         6445