Mentor

The Newsletter of Arisia, Incorporated — Number 166— June 2008

 

 


Notices

 

The next corporate meeting is 7:30 PM on Tuesday June 24th at the NESFA Clubhouse in Somerville.  At that meeting we plan to vote on the corporate and convention budgets included in this Mentor.

 

The quorum for the next (June) meeting is 10 based on 51% of the average attendance of the last three meetings (17, 24, and 18).

 

 

Minutes of the May 2008 Meeting

 

Date, Time, and Place
The meeting was called to order by Nicholas Shectman at 2:20 PM on Sunday May 18, 2008 at MIT, building 66, in Cambridge.  Minutes taken and submitted by Rick Kovalcik.

 

In Attendance (17 Members)
Paul Aldred, Samantha Dings, Jan Dumas, Don Eastlake, Jill Eastlake, Lisa Hertel, Crystal Huff, Steve Huff, Al Kent, Rick Kovalcik, Benjamin Levy, Glenn MacWillians, Tom Murphy (Merv), Lia Olsborg, Nicholas Shectman (Phi), Persis Thorndike, and Pat Vandenberg.

[The quorum for the next (June) meeting is 10 based on 51% of the average attendance of the last three meetings (17, 24, and 18).]

 

Proxies
Paul Aldred to Mary Dumas (until he arrived), Sharon Sbarsky to Rick Kovalcik.

 

Corrections to the Minutes
None.

 

Eboard Report
There has been some further activity with hotels.  We have heard form two possible overflow hotels.  The Doubletree by the Mass Pike has offered 150 rooms at $109 and the Cambridge Center Marriott has offered 175 rooms at $123 (to match the Hyatt).  Straw poll between the Doubletree and Marriott was ~10 to 1.  MSP to authorize the Eboard to sign a contract for an overflow hotel for Arisia ’09 with whichever hotel works best taking into account the straw poll.

 

We were approached by the Hyatt and they would like to accelerate signing the contract for Arisia ’10.  We discussed some possible concessions we might get from them.  MSP to authorize the Eboard to sign a contract for the Hyatt for Arisia ’10.

 

We anticipate a request to loan equipment to the Denver Worldcon.  MSP as amended to authorize the Eboard to negotiate to loan stuff to Denver f.o.b. and returned to Arisia Storage subject to the usual terms.  [The usual fanish terms are they are responsible for picking it up and returning it to storage.  If anything breaks they either fix it or pay for replacing it.  If anything is lost they pay for replacing it.  However, from the discussion it was clear the Eboard should negotiate terms appropriate to this transaction.]

 

President’s Report
No report.

 

Vice-President’s Report
No report.

 

Treasurer’s Report
We plan to vote a corporate budget next month which will be included in the next Mentor.  Insurance for the Relaxacon came in at $250 which was about one-half what was estimated.

 

Clerk’s Report
An attendance list has been passed around.  Due are currently $8 for those interested in joining.  All Division Heads are required to join the corporation.

 

Relaxacon Report
Mary reported that planning is going along well.  Ben reported that we currently have 47 people registered included children and one days.  There was a discussion of budget.  It was the sense of the clerk that last year food was funded from the registration fees and that was the plan for this year again.

MSP to set the at-the-door rates to $25 for the weekend, $15 for Friday or Saturday, and half-price for children and that this money also goes toward food and soft drinks.

MSP to close pre-registration at the end of May 26thIt was pointed out the hospitality house is no sleeping zone.

 

A’08 Report
The A’08 ConChair was not present and did not send a report.

 

A’08 Treasurer’s Report
Don is still working on closing the books.  It now appears A’08 made more money than we previously thought ($21k rather than $14k) due to confusion about which account the artist funds were in.

 

A’09 Report
The org chart continues to evolve.  Pat Vandenberg is now Jill’s admin.  A draft budget was developed by Jill, Cris, Rick, and Ben and is being circulated around the Div-Heads.  It will be distributed more widely soon.  Jill will be mailing list a more detailed report [which is included later in this issue].

 

A’09 Treasurer’s Report
The A’09 Treasurer was not present and did not send a report.

 

A’10 Report
Rick reported he is working on Guests Of Honor and similar.

 

CIC Report
There will be a cleanup session on Saturday June 14 starting at 10 AM to concentrate on film and video gear.

 

Bylaws Cleanup Committee Report
We are still hashing things out.

 

Volunteer Appreciation Committee Report
The first meeting will be at the Relaxacon.

 

Grant Committee Report
The Grants Committee needs to schedule another meeting.

 

Other Committees
Not present or no report.

 

Old Business
There was a discussion about finishing up the business for A’07.  It is still in progress.

 

New Business
MSP to set the place of the August Corporate Meeting on August 17th to be held at Chez Wood – the Kovalcik-Mozzicato home in Newton.

 

MSP to authorize the Eboard to negotiate with the Relaxacon hotel (assuming things go well this year) towards hosting the Relaxacon in 2009 with the cost to the corporation not to exceed $1000.

 

Announcements
Carole Selami is looking for ride to Balticon on Friday.  Sharon Sbarsky is looking for room shares at Balticon and Relaxacon.

 

See future meetings below.

 

The meeting adjourned at about 9:45 PM.

 

Future Meetings
(Relaxacon ’08 Friday May 30 to Sunday June 1 at Corsair and Crossrip Motels in Dennisport.)

Arisia ’09 ConCom meeting Sunday June 22 at 2 PM at MIT (Topic:  Who are we missing?).

Corporate meeting Tuesday June 24 at 7:30 PM at NESFA Clubhouse in Somerville.

No July Corporate Meeting.

(Readercon 19 Thursday 17 July 2008 to Sunday 20 July 2008 at the Burlington Marriott (www.readercon.org).)

Arisia ’09 ConCom meeting Sunday 20 July at 2 PM at Eastlakes’ (Party).

Corporate meeting and BBQ Sunday August 17 at 2 PM at Chez Wood – the Kovalcik-Mozzicato home in Newton.

Arisia ’09 ConCom meeting Wednesday September 17 at 7:30 PM at Hyatt (Topic:  Convention Flow).

Arisia ’09 ConCom meeting Tuesday October 14 at 7:30 PM at Chez Wood, aka Kovalcik-Mozzicato home in Newton (Topic:  TBD).

Arisia ’09 ConCom meeting Thursday November 6 at 7:30 PM at Hyatt (Topic:  TBD).

Arisia ’09 ConCom meeting Sunday December 14 at 2:00 PM at MIT (Topic:  TBD).

Arisia ’09 ConCom meeting Sunday January 4, 2009 at 2:00 PM at Hyatt (Topic:  TBD).

 

 

Detailed Arisia ’09 ConChair Report

 

The organization has changed, and will change again.  Please look at the organization chart for the latest and greatest from time to time.

 

Pat Vandenberg is now acting as the convention Admin for pre-con. Thanks Pat!

 

The online survey question changes every two weeks.  Be sure to go to www.arisia.org  to make your vote count on each survey question.

 

We had general committee meetings to discuss both Ideas for things to do at the convention and Space Allocation.

 

A preliminary budget was developed by Cris, Ben, Rick and myself last week and is in circulation to the Division Heads.  We will be publishing our proposal soon to the Corporation.  We hope to pass a budget for the convention at the June Corporate meeting.

 

We decided not to have a party at Balticon because there was no one going who was willing to run it.  We hope to have parties at Denvention and Albacon, and perhaps at Philcon.  If you are attending any SF conventions before Arisia '09, please send a message to marketing @ arisia.org so that we can give you a pile of flyers to take and thus avoid postage.

 

There are many, many exciting ideas being discussed on the Brainstorming email list.  To join it go to http://arisia.org/mailman/listinfo/brainstorm

 

Please come to the Relaxacon.  Not only will many people working on Arisia '09 be there, but there is also an ocean!  Come have fun down the Cape.

 

 


 

 

 

Detailed Treasurer’s Reports

 

May 1st 2008

 

 

Change from last month

Even Year - A08

 

$22,966.14

-$9,465.70

Odd Year - A09

 

$8,319.74

$7,459.03

 

 

 

 

Corporate

 

 

 

Reserved/Unspent

 

 

 

Grant Fund

$1,000.00

 

$0.00

Two years expenses (CDs)

$29,231.80

 

$49.19

Relaxcon Memberships

$525.88

 

$97.59

Voted Expenses                       (excludes budget)

$1,000.00

 

-$250.00

Unspent Budget

$2,951.69

 

-$1,413.00

Total Reserved

 

$34,709.37

-$1,516.22

Unallocated Funds

 

$12,658.10

$2,279.39

Total Corporate Funds

 

$47,367.47

$763.17

Total Assets

 

$78,653.35

-$1,243.50

 

June 1st 2008

 

 

Change from last month

Even Year - A08

 

$22,555.14

-$411.00

Odd Year - A09

 

$8,319.74

$0.00

 

 

 

 

Corporate

 

 

 

Reserved/Unspent

 

 

 

Grant Fund

$1,000.00

 

$0.00

Two years expenses (CDs)

$29,279.48

 

$47.68

Relaxcon Memberships

$935.31

 

$409.43

Voted Expenses                       (excludes budget)

$1,000.00

 

$0.00

Unspent Budget

$2,019.97

 

-$931.72

 

Total Reserved

$34,234.76

-$474.61

Unallocated Funds

 

$12,034.23

-$623.87

Total Corporate Funds

 

$46,268.99

-$1,098.48

Total Assets

 

$77,143.87

-$1,509.48

 

 


 

Proposed Corporate Budget

 

Proposed Arisia 08-09 Corporate Budget

 

 

 

Income

 

 

Dues

$1,000

 

Interest

$600

 

A'09 Convention Payment

$10,000

 

Total Income

 

$11,600

 

 

 

Expenses

 

 

Rent ($797) per month

-$9,564

 

Mailbox ($325, paid through 8/1/09)

$0

 

Liability Insurance - Arisia

-$600

 

Liability Insurance - Relaxacon

-$600

 

Liability Insurance - Storage

-$1,500

 

Student Art Contest Prizes

-$500

 

USPS Bulk Account Permit

-$175

 

Mentor – Postage and Copying

-$600

 

Admin

-$200

 

Supplies

-$300

 

Lawyer (as needed)

-$300

 

Domain Name (paid through 2010)

$0

 

Server Hosting

$0

 

Credit Card/Paypal Fees

-$50

 

Capital Equipment Purchases

-$830

 

Contingency Fund

-$2,000

 

Total Expenses

 

-$17,219

 

Capital Equipment Purchases

 

Area

Unit Price

Number

Subtotal

Measuring Tapes

Art Show

$10

2

$20

Catering Coolers

Food

$80

6

$480

Air pots

Food

$70

3

$210

Crock pots (used)

Food

$30

4

$120

Other ???

???

???

???

???

 

 

 

 

$830

 

Additional Motion Suggested by Rick Kovalcik:

To equally divide (in quarters) the excess proceeds from A'08 into additional Capital Expenses for Tech (to be allocated by the Eboard), the Contingency Fund in the Budget ,the Rainy Day Fund (CD), and the Grant Fund.   The latter two require a motion separate from the Budget.

 

 


 

 

Membership Roster

 

This is the current membership roster as of May 31, 2008.  Bold indicates members paid up through August 2008.  Italic indicates honorary members.  Bold Italic indicates honorary members who have also paid (so that they can vote or hold office).

 

Lisa Adler-Golden

’Zanne Labonville

Aaron Agassi

Alex Latzko

Paul Aldred

Ben Levy

Rob Bazemore

Carole London

Dave Belfer-Shevett

Ken London

Michael Bergman

Glen McWilliams

Bridget Boyle

Skip Morris

Stephanie Clarkson

Susan Mozzicato

Tom Coveney

Tom Murphy (Merv)

David D’Antonio

Pam Ochs

Samantha Dings

Lia Olsborg

Jan Dumas

Peter Olson

Mary Dumas

Sheila Oranch

Don Eastlake

James Pinkerton

Jill Eastlake

Karen Purcell

Tom Fish

Mark Richards

John Francini

Mary Robison

Tracy Gangwer

Noel Rosenberg

Nichole Gosselin

Sharon Sbarsky

Joel Herda

Nicholas Shectman (Phi)

Brendan Hertel

Cris Shuldiner

Lisa Hertel

Rachel Silber

Christina Hodge

Mike Sprague

Lisa Holsberg (Jasra)

Janet Stickle

Crystal Huff

Pete Thomas

Steve Huff

Persis Thorndike

September Isdell

Carsten Turner

Jeanne Kahn

Pat Vandenberg

Walter Kahn

Al Walker (Hobbit)

Allan Kent

Conor Walsh

Rick Kovalcik

Michael Whitehouse

 

 

Key List

 

If you do not have a key to storage and need to get into storage, send mail to keys@arisia .org and all keyholders will get your request.

 

Keyset

Holder

Keyset

Holder

1

Joel Herda

13

Persis Thorndike

2

Alex Latzko

14

Lisa Hertel

3

Skip Morris

15

Ben Levy

4

Carsten Turner

16

Lia Olsborg

5

Skip Morris

17

Lisa Holsberg

6

Phi

18

Dave Belfer-Shevett

7

Michael Bergman

19 spare

Skip Morris

8

Rick Kovalcik

20

Crystal Huff

9

September Isdell

21

Jill Eastlake

10

Hobbit

22

Noel  Rosenberg

11

Landlord

23-26 spares

Rick Kovalcik

12

Janet Stickle

 

 

 


Executive Board

 

President

Arisia 2008 ConChair

Vice President

Arisia 2008 Treasurer

Treasurer

Arisia 2009 ConChair

Clerk

Arisia 2009 Treasurer

 

 

Committee Members

 

Archives

September Isdell (chair)

Samantha Dings

Rick Kovalcik

Ben Levy

Susan Mozzicato

Honors

Rick Kovalcik (chair)

Rachel Silber

Budget

Ben Levy (chair)

Don Eastlake

Alex Latzko

Cris Shuldiner

Hotel Search

Janet Stickle (chair)

Rick Kovalcik

Ben Levy

Skip Morris

Rachel Silber

Bylaws Cleanup

Tom “Merv” Murphy (chair)

Rob Bazemore

Rick Kovalcik

Ben Levy

Skip Morris

Information Technology

Lisa Holsberg (chair)

Dave Belfer-Shevett

John Francini

Tracy Gangwer

Alex Latzko

Cris Shuldiner

Corporate Inventory Control / Tech

Rick Kovalcik (chair)

Lisa Hertel

Skip Morris

Al “Hobbit” Walker

Relaxacon

Mary Dumas (chair)

Samantha Dings (tours)

Lisa Hertel (pre-registration)

Christina Hodge (programming)

Crystal Huff (hospitality)

Rick Kovalcik (hotel liaison)

Grants

Crystal Huff (chair)

September Isdell

Noel Rosenberg

Mike Sprague

Timeline

Rachel Silber (chair)

Lisa Hertel

Skip Morris

Conor Walsh

Long Range Planning

(vacant)

Survey

(vacant)

 


Directions for Arisia Meeting on Tuesday June 24, 2008 at 7:30 PM

 

Location:  NESFA Clubhouse, 504 Medford St., Somerville, 617-625-2311

 

More detailed directions and maps are available online at http://www.nesfa.org/clubhouse.  There is unlimited free on-street parking after 6 pm and on Sunday (one hour limit with meters at other times), and you can park in back by turning down Lowell and going in the first driveway on the left.

 

From the West, the easiest route is to take Rt. 2 to Alewife and then head north (left) on the Alewife Brook Parkway for about a half mile. Turn right onto Broadway. Follow Broadway about a mile and a half.

Take Medford St. where it forks off to the right at Magoun Sq. (Dunkin Donuts on right) and it's just a bit over a block on the right.

 

From Cambridge, take Prospect St. out of Central Sq to Union Sq in Somerville. Go west out of Union Sq along Somerville Ave until you come to Central St. Turn right onto Central and go to Medford St. (the second traffic light). Turn left onto Medford and the Clubhouse is between 4 and 5 blocks on the left.

 

From the North and East, get on Medford St. from McGrath highway (Mass 28) and follow it to Lowell St.

You could also get on Broadway going west and then make a hairpin left onto Medford where they join at Magoun Sq.

 

By MBTA, the NESFA clubhouse is served by MBTA bus routes 80, 89, and 101 which pass through or near Magoun Square—a block from the clubhouse:

80 Arlington Center—Lechmere Station (Green Line)

89 Clarendon Hill—Sullivan Square Station (Orange Line)

101 Malden Center Station (Orange Line)—Sullivan Square Station (Orange Line) (goes near Magoun Square)

 


Mentor Subscription Information

 

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

September

$24

 

March

$12

October

$22

 

April

$10

November

$20

 

May

$08

December

$18

 

June

$06

January

$16

 

July

$04

February

$14

 

August

$02

 

 

Upcoming Events and Meetings

 

Arisia ’09 ConCom meeting Sunday June 22 at 2 PM at MIT (Topic:  Who are we missing?)

Corporate meeting Tuesday June 24 at 7:30 PM at NESFA Clubhouse in Somerville.

No July Corporate Meeting.

(Readercon 19 Thursday 17 July 2008 to Sunday 20 July 2008 at the Burlington Marriott (www.readercon.org).)

Corporate meeting and BBQ Sunday August 17 at 2 PM at Chez Wood, the Kovalcik-Mozzicato home in Newton.

Arisia ’09 ConCom meeting Wednesday September 17 at 7:30 PM at Hyatt (Topic:  Convention Flow)

Arisia ’09 ConCom meeting Tuesday October 14 at 7:30 PM at Chez Wood (Topic:  TBD)

Arisia ’09 ConCom meeting Thursday November 6 at 7:30 PM at Hyatt (Topic:  TBD)

Arisia ’09 ConCom meeting Sunday December 14 at 2:00 PM at MIT (Topic:  TBD)

Arisia ’09 ConCom meeting Sunday January 4, 2009 at 2:00 PM at Hyatt (Topic:  TBD)


 


 

 

 

Arisia 2008 Budget

 

 

 

 

 

 

 

 

 

 

 

Arisia 2009 Budget

 

 

 (Proposal v3)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net:

$457

Income:

$73,680

Expense:

$73,223

 

 

 

 

 

 

Net:

$647

Income:

$78,160

Expense:

$77,513

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INCOME

Quantity

line price

subtotal

Functional area subtotal

running total

Actual Reported

 

A'08/A'09 Budget  Diffs

 

INCOME

Quantity

line price

subtotal

Functional area subtotal

running total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Advertising

0

 

$0

$0

$0

$1,625

 

$3,000

 

Advertising

0

$3,000

$3,000

$3,000

$3,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Art Show

 

 

 

$3,330

$3,330

 

 

 

 

Art Show

 

 

 

$2,810

$5,810

 

Panel Fees (20 GoH)

80

$28

$2,240

 

 

$1,812

 

-$420

 

 

Panel Fees (20 GoH, 12 past GOH)

65

$28

$1,820

 

 

 

Table Fees

30

$28

$840

 

 

$812

 

$0

 

 

Table Fees

30

$28

$840

 

 

 

Mail-In Fees

0

$250

$250

 

 

$165

 

-$100

 

 

Mail-In Fees

0

$150

$150

 

 

 

Commissions

 

 

$0

 

 

 

 

$0

 

 

Commissions

 

 

$0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dealers

 

 

 

$4,500

$7,830

 

 

 

 

Dealers

 

 

 

$4,000

$9,810

 

Rooms

45

$100

$4,500

 

 

$4,100

 

-$500

 

 

Rooms

40

$100

$4,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Registration

 

 

 

$65,850

$73,680

 

 

 

 

Registration

 

 

 

$68,350

$78,160

 

Comps (from last year)

200

$8

$1,600

 

 

 

 

$400

 

 

Comps (from last year)

250

$8

$2,000

 

 

 

Comps (program, etc.)

400

$0

$0

 

 

 

 

$0

 

 

Comps (program, etc.)

400

$0

$0

 

 

 

Pre-Reg

 

 

 

 

 

 

 

 

 

 

Pre-Reg

 

 

 

 

 

 

 

Year-Ahead

105

$30

$3,150

 

 

3205

 

$600

 

 

 

Year-Ahead

125

$30

$3,750

 

 

 

 

Party Rate

50

$35

$1,750

 

 

 

 

$0

 

 

 

Party Rate

50

$35

$1,750

 

 

 

 

Through March 31

30

$35

$1,050

 

 

 

 

$0

 

 

 

Through March 31

30

$35

$1,050

 

 

 

 

Through September 31

200

$40

$8,000

 

 

 

 

$0

 

 

 

Through September 31

200

$40

$8,000

 

 

 

 

Through December 31

700

$50

$35,000

 

 

 

 

$0

 

 

 

Through December 31

700

$50

$35,000

 

 

 

 

After December 31

200

$60

$12,000

 

 

 

 

$0

 

 

 

After December 31

200

$60

$12,000

 

 

 

 

Student

100

$25

$2,500

 

 

 

 

$0

 

 

 

Student

100

$25

$2,500

 

 

 

 

Participants (1 or 2 panels)

20

$40

$800

 

 

 

 

$0

 

 

 

Participants (1 or 2 panels)

20

$40

$800

 

 

 

 

Total Pre-Reg

1405

 

 

 

 

 

 

 

 

 

 

Total Pre-Reg

1425

 

 

 

 

 

At-Con

 

 

 

 

 

 

 

 

 

 

At-Con

 

 

 

 

 

 

 

Full Weekend

0

$60

$0

 

 

 

 

$1,500

 

 

 

Full Weekend

25

$60

$1,500

 

 

 

 

Student

0

$25

$0

 

 

 

 

$0

 

 

 

Student

0

$25

$0

 

 

 

 

Friday

0

$20

$0

 

 

 

 

$0

 

 

 

Friday

0

$20

$0

 

 

 

 

Saturday

0

$40

$0

 

 

 

 

$0

 

 

 

Saturday

0

$40

$0

 

 

 

 

Sunday

0

$30

$0

 

 

 

 

$0

 

 

 

Sunday

0

$30

$0

 

 

 

 

Monday

0

$10

$0

 

 

 

 

$0

 

 

 

Monday

0

$10

$0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Income Total

 

 

 

 

$73,680

$11,719

 

 

 

 

 

Income Total

 

 

 

 

$78,160

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Corporate expenses

 

 

 

$9,888

$9,888

 

 

 

 

Corporate expenses

 

 

 

$10,000

$10,000

 

Rent

 

12

$797

$9,564

 

 

$9,564

 

-$9,564

 

 

Rent

 

0

$797

$0

 

 

 

Mailbox

 

12

$27

$324

 

 

$324

 

-$324

 

 

Mailbox

 

0

$27

$0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payment to Corporation

 

 

 

$10,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Con Chair

 

 

 

$3,000

$12,888

 

 

 

 

Con Chair

 

 

 

$1,600

$11,600

 

Administration

 

 

 

 

 

 

 

 

$100

 

 

Administration

 

 

 

$100

 

 

 

Contingency Fund

 

$3,000

 

 

 

 

-$1,500

 

 

Contingency Fund

 

$1,500

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Events

 

 

 

$5,125

$18,013

 

 

 

 

Events

 

 

 

$8,900

$20,500

 

Admin

1

$150

$150

 

 

 

 

-$100

 

 

Admin

 

 

$50

 

 

 

ASCAP/BMI Fees

1

$275

$275

 

 

$237

 

-$25

 

 

ASCAP/BMI Fees

 

 

$250

 

 

 

Friday night event

1

$500

$500

 

 

$648

 

-$250

 

 

Event #1

 

 

$250

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Event #2

 

 

$250

 

 

 

 

 

 

 

 

 

 

$43

 

 

 

 

Event #3

 

 

$250

 

 

 

Sunday Night Event

 

 

 

 

 

 

$250

 

 

 

 

Event #4

 

 

$250

 

 

 

Masquerade

 

 

$200

 

 

$175

 

$0

 

 

Masquerade

 

 

$200

 

 

 

 

Admin

 

$200

 

 

 

 

 

$0

 

 

 

Admin

 

$200

 

 

 

 

Technical

1

 

$4,000

 

 

$3,043

 

-$700

 

 

Technical

 

 

$3,300

 

 

 

 

Scaffolding

 

$2,000

 

 

 

 

 

-$1,750

 

 

 

Scaffolding

 

$250

 

 

 

 

 

ClearCom

 

$200

 

 

 

$150

 

$0

 

 

 

ClearCom

 

$200

 

 

 

 

 

Food for Masq Setup

 

$150

 

 

 

$876

 

$350

 

 

 

Food

 

$500

 

 

 

 

 

Lighting

 

$1,000

 

 

 

$100

 

$250

 

 

 

Lighting

 

$1,250

 

 

 

 

 

Sound

 

$150

 

 

 

 

 

$850

 

 

 

Sound

 

$1,000

 

 

 

 

 

Supplies

 

$300

 

 

 

$29

 

-$200

 

 

 

Supplies

 

$100

 

 

 

 

 

Video Projector Rental

1

$200

 

 

 

 

 

-$200

 

 

 

Video Projector Rental

 

$0

 

 

 

 

Projected Media

 

 

 

 

 

 

 

 

 

 

 

Projected Media

 

 

 

$4,000

 

 

 

 

35mm Proj. Rental

0

 

$0

 

 

 

 

$0

 

 

 

35mm Proj. Rental

 

$1,000

 

 

 

 

 

Film rentals

0

 

$0

 

 

 

 

$0

 

 

 

Film rentals

 

$1,500

 

 

 

 

 

Film Shipping

0

 

$0

 

 

 

 

$0

 

 

 

Film Shipping

 

$500

 

 

 

 

 

Anime Theatre

0

 

$0

 

 

 

 

$0

 

 

 

Anime Theater

 

$250

 

 

 

 

 

Video Theater

0

 

$0

 

 

 

 

$0

 

 

 

Video Theater

 

$250

 

 

 

 

 

MPLC Umbrella License

1

$400

$400

 

 

$390

 

-$400

 

 

 

MPLC Umbrella License

 

$400

 

 

 

 

Video

 

 

 

$140

 

 

 

 

-$40

 

 

Arisia TV

 

 

 

$100

 

 

 

 

Blackout Materials

 

$40

 

 

 

 

 

 

 

 

 

Shipping

 

$75

 

 

 

 

 

Videos

 

$100

 

 

 

 

 

 

 

 

 

Supplies

 

$25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fixed Functions

 

 

 

 

 

$20,720

$38,733

 

 

 

 

Fixed Functions

 

 

 

 

 

$22,625

$43,125

 

Art Show

 

 

 

 

$1,050

 

 

 

$75

 

 

Art Show

$1,125

 

 

 

 

 

 

 

Admin

 

$50

$50

 

 

$63

 

$0

 

 

 

Admin

 

 

$50

 

 

 

 

Forms

 

$50

$50

 

 

 

 

-$50

 

 

 

Forms

 

 

$0

 

 

 

 

Mailer Copying

 

$200

$200

 

 

$54

 

-$125

 

 

 

Mailer Copying

 

 

$75

 

 

 

 

Mailer Postage

 

$200

$200

 

 

$138

 

-$50

 

 

 

Mailer Postage

 

 

$150

 

 

 

 

Final Reckoning Mailing

 

$0

$0

 

 

 

 

$50

 

 

 

Final Reckoning Mailing

 

 

$50

 

 

 

Student Art Contest

 

 

 

$500

 

 

$506

 

$250

 

 

 

Student Art Contest Mailing

 

 

$750

 

 

 

Dealers

 

 

$50

$50

 

 

$29

 

$0

 

 

Dealers

 

 

$50

$50

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Food

 

 

 

$9,220

 

 

 

$355

 

Food

 

$9,575

 

 

 

 

 

 

Beverage order

 

1000

$1

$1,000

 

 

$676

 

$0

 

 

 

Beverage order

1000

$1

$1,000

 

 

 

Con Suite Food

 

2200

$2

$4,400

 

 

$5,326

 

$0

 

 

 

Con Suite Food

2200

$2

$4,400

 

 

 

Con Suite Supplies

 

 

 

$0

 

 

$163

 

$175

 

 

 

Con Suite Supplies

 

 

$175

 

 

 

Convection Oven Rental

 

1

$150

$150

 

 

$150

 

$0

 

 

 

Convection Oven Rental

1

$150

$150

 

 

 

Filk Refreshments

 

 

 

$0

 

 

$606

 

$0

 

 

 

Filk Refreshments

 

 

$0

 

 

 

Masquerade Green Room

 

 

$120

$120

 

 

 

 

-$20

 

 

 

Masquerade Green Room

 

 

$100

 

 

 

Green Room Food

 

 

$1,500

$1,500

 

 

$1,285

 

$0

 

 

 

Green Room Food

 

 

$1,500

 

 

 

Green Room Supplies

 

 

$225

$225

 

 

$6

 

-$125

 

 

 

Green Room Supplies

 

 

$100

 

 

 

Party Seed (included above)

 

 

 

$0

 

 

 

 

$0

 

 

 

Party Seed (included above)

 

 

$0

 

 

 

Staff Den Food

 

 

$1,500

$1,500

 

 

$909

 

$500

 

 

 

Staff Den Food

 

 

$2,000

 

 

 

Staff Den Supplies

 

 

$225

$225

 

 

$1

 

-$125

 

 

 

Staff Den Supplies

 

 

$100

 

 

 

Smoking Lounge

 

 

$100

$100

 

 

$24

 

-$50

 

 

 

Smoking Lounge

 

 

$50

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hotel Liaison

 

 

 

 

 

$10,450

 

 

 

$1,475

 

Hotel Liaison

 

$11,925

 

 

 

 

 

 

Admin

 

1

$100

$100

 

 

 

 

 

 

 

Admin

 

1

$100

$100

 

 

 

Banquet Services

 

 

 

 

 

 

 

 

 

 

 

Banquet Services

 

 

 

$2,200

 

 

 

Fast Track

 

1

$150

$150

 

 

 

 

-$150

 

 

Pizza Party

 

 

$1,500

 

 

 

 

F&B Event #1

 

1

$1,000

$1,000

 

 

 

 

-$1,000

 

 

Ballroom Event (Fri)

 

 

$700

 

 

 

 

F&B Event #2

 

1

$1,000

$1,000

 

 

 

 

-$1,000

 

 

 

 

 

$0

 

 

 

 

F&B Event #3

 

1

$1,000

$1,000

 

 

$252

 

-$1,000

 

 

 

 

 

$0

 

 

 

 

Art Show Reception (F&B)

 

1

$500

$500

 

 

 

 

-$500

 

 

 

 

 

$0

 

 

 

 

Volunteer Lounge (see Ops)

 

 

$400

$400

 

 

 

 

-$400

 

 

Volunteer Lounge

 

 

$0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Corkage

1

$0

$0

 

 

 

 

$0

 

 

Corkage

1

$0

$0

 

 

 

Electricity

1

$0

$0

 

 

 

 

$0

 

 

Electricity

1

$0

$0

 

 

 

Lock Recoring

1

$0

$0

 

 

 

 

$0

 

 

Lock Recoring

1

$0

$0

 

 

 

Phone Lines

0

$100

$0

 

 

 

 

$0

 

 

Phone Lines

0

$100

$0

 

 

 

Internet Room

 

 

$0

 

 

$250

 

$250

 

 

Internet Service

 

 

$250

 

 

 

Tips

 

 

 

 

 

 

 

$0

 

 

Tips

 

 

 

 

 

 

 

cash

800

$1

$800

 

 

$1,046

 

$200

 

 

 

cash

1000

$1

$1,000

 

 

 

 

gifts

10

$50

$500

 

 

$340

 

-$200

 

 

 

gifts

6

$50

$300

 

 

 

Hotel Rooms (extra night)

0

$119

$0

 

 

$2,995

 

$3,075

 

 

Hotel Rooms (extra night)

25

$123

$3,075

 

 

 

Shuttle Bus Service

 

 

 

$5,000

 

 

$755

 

 

 

 

Shuttle Bus Service

 

 

 

$5,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GoH Liaison

 

 

 

$5,810

$44,543

 

 

 

 

GoH Liaison

 

 

 

$1,400

$44,525

 

Admin

 

 

$50

 

 

 

 

$0

 

 

Admin

 

 

$50

 

 

 

Hospitality Gifts

3