This Mentor contains minutes for the December and January corporate meetings. There was no Dec 2006 Mentor.

Quorum for the February meeting is 8, based on 51% of the attendance at the last three meetings, rounded up.

Meeting location change: The next corporate meeting is Tuesday Feb 20 at 7:30 pm at the NESFA clubhouse, 504 Medford St Somerville MA.  See URL for directions on the back page of this Mentor

·         Date, Time, and Place

Called to order at 4:00 P M  Sun Dec 17^th at the home of Rick Kovalcik and Susan Mozzicato. 

·         In attendance

Lisa Adler-Golden, Bridget Boyle, Mary Dumas, Jill Eastlake, Donald Eastlake III, Joel Herda, Lianna Hertel (non-member) Rick Kovalcik, Alex Latzko, Aileen Latzko (non-member) Benjamin Levy, Susan Mozzicato, Karen Purcell, Sharon Sbarsky (new member), Janet Stickle, Ann Thomas (non-member).  (12 attending members)

 

·         Proxies

Walter Kahn to Jill Eastlake, Tom Murphy to Lisa Adler-Golden, Pete Thomas to Lisa Adler-Golden, Pam Koretsky to Ben Levy.

·         Corrections to the Minutes

Minutes in last Mentor were of the November, not the September meeting as labeled.

·         President’s Report

Letter for souvenir book was submitted. Merv is not going to be on the Timeline Committee, Walter was added to Grants Committee, Conor was added to LRP.  Thank you all for coming; eat more, take home leftovers!

·         Vice-President’s Report – not present

·         Treasurer

Corporate Total          $36,405.15
Two Years Expenses       $22,794.32

Reserved                  $4,143.23

Free Funds                $9,467.60

 This does not include money in the Even and Odd accounts.

·         Clerk – not present

·         Eboard – no report

·         A07 Conchair

Things are coming together for the con.  We now have a sponsor for the film program – ITA Software.  More sponsors forthcoming?  We’ll have a great con in 1 month.

·         A07 Treasurer

We have money.  706 paying members as of last Wednesday, on track.  Budget may be amended slightly. 

·         Arisia ’08 report – not present

·         Hotel

Janet: There are 40 rooms booked at the Marriott, with a waiting list for the Hyatt.  Pre-tie-down meeting went well.  Phi is away so I am covering.  People are basically happy. Spinnaker is basically done.  Good things done with hotel food plans.  Food trucks are on board.

·         CIC

Lisa reports:  I went to storage Saturday12/16 and cleaned up, including opening the radios, rolling up the broken screen as best I could and putting it away, and discarding Junkyard Wars. 

·         Other committees: No report

·         Old Business

No old business

·         New Business

Alex: We’ve had some changes to the way the con’s finances are running, specifically the $5000 fro the Raddison.  Allocate $2250 to transportation and the rest to contingency ($2750).  MSP, unanimously.

Joel:  Grant the conchair an extra year’s free membersip so they don’t have to work too hard the year after their con).  This is a policy not a bylaw. MSP many to 1.

Mary: United Fan Con is folding.  We should make the organizers welcome at Arisia.  Rick will work something out with the Honors Committee (Rachel). 

The eboard met at the NESFA clubhouse, Mon Jan 29.  In attendance: Rick Kovalcik, Lisa Holsberg, Ben Levy, Rachel Silber, Joel Herda, September Isdell, Nicholas Shectman.

The eboard unanimously agrees that it is in the interests of Arisia  to have a 4 day con  and so therefore recommends a vote that it is the sense of the corporation that Arisia 08 should be a 4 day convention. 

The eboard will present to the corporation the following motion on membership rates:

·         raise current prereg rate to $40 (through September) 

·         raise second prereg rate to $50 (through December)

·         raise third prereg rate to $60 (through Jan)

·         keep student rate at $25

Moved that the Arisia refund policy is that paid memberships are not refundable but are transferable.  

Moved to add to the policy about comp memberships: Programming and Events are authorized to refund memberships in lieu of offering comps if they so desire.

Moved to lend Lunacon any tech and art show gear they want to borrow. MSP

Moved to recommend to the corporation that we make a donation to Lunacon of up to $1000 towards up to 3 wireless credit card boxes, or of such swipe boxes that we would purchase, in honor of the 50th Lunacon. 

·         Date and Time

At Arisia ’07 Sunday January 14 5 PM – call to order 5:11

·         Attendance

Lisa Adler-Golden, Jeanne Barrett (new member), David D’Antonio, Tracy Gangwer (new member), Lisa Hertel, Christina Hodges (new member), September Isdell, Tia Kaplowitz, Rick Kovalcik, Ben Levy,  Pat McCormick, Glen McWilliams (new member), Sharon Sbarsky, Nicholas Shectman, Rachel Silber, Mike Sprague,  Jet Turi, Conor Walsh

·         Presidents Report

We’ve had a con. Thanks to Joel and the convention committee.   Thanks to Ben, Tem, and everyone else who did a lot of work as well.  More thanks.

·         Vice-President – No Report

·         Treasurer

It seems we’ve made money.  It seems like we are in good shape for corporate expenses.  Details to follow.

·         Clerk

Ask me in a week.

·         Eboard Minutes

We hit the cap and went a little over.  We sold very few at-doors Friday night, and looked at Saturday case by case.  We did sell a few more in hardship cases  (eg significant travel). 

·         Arisia ‘07 Report

Joel not present.

·         Arisia ’08 Report

Pleased to announce guests of honor –

Writer Laura Anne Gilman

Artist Jennifer Marrus

Fan GOH Eric in the Elevator.  Special music guest TBD.  Links on the web side soon. 

·         CIC

We need to clean storage and get rid of things we don’t use and don’t plan to use.

·         Hotel

We’re definitely here next year.  RK reporting for hotel.  Hotel committee is looking at ’09 and ’10 over the next year.  Boston hotel rooms are $179 to $199. 

·         Old Business -- None

·         New Business

Thank you on behalf of the corporation to Joel Herda and the Arisa ’07 committee (by acclamation). 

·         Future Meetings

Tuesday Feb 20 7:30 pm at Tem’s in Somerville (subsequently changed, see notices

Sun March 11 at 2 pm at Karen Purcell’s in New Hampshire

Sun April 15 MIT at 2 pm

Debrief Feb 4 2pm at MIT

Subscription to Mentor of Arisia is included with Corporate Membership to Arisia, Incorporated.  Membership runs from September 1st to August 31st and costs $24.  Dues are pro-rated on a monthly basis for members joining during the year.

 

President Rick Kovalcik 19 Chesley Rd Newton Centre MA 02459 president@arisia.org	Arisia 2007Conchair Joel Herda 17 Heath St #3 Somerville MA 02145 conchair@arisia.org
Vice President Lisa Holsberg 14 Salem St #4 Woburn MA 01801 vp@arisia.org	Arisia 2007 Treasurer Alex Latzko 40 Greatstone Dr Merrimack NH 03054 treasury@arisia.org
Treasurer Ben Levy 47 Brown St Andover MA 01810 treasurer@arisia.org	Arisia 2008 Conchair September “Tem” Isdell 82 Albion Street #2 Somerville, MA 02143 08chair@arisia.org
Clerk Rachel Silber 59 Orient Ave Melrose MA 02176 clerk@arisia.org

 

Grant Committee Lisa Holsberg (head)	Honors Committee Rachel Silber (head)
Budget Committee Ben Levy (head) Alex Latzko Nicholas Shectman	Long Range Planning Committee Nicholas Shectman (head) Jill Eastlake Jack Dietz Lisa Adler-Goldin Conor Walsh
Corporate Inventory Control Skip Morris (head) Lisa Hertel Hobbit Joel Herda Janet Stickle	Technical Equipment Committee (same as CIC)
Corporate Systems Administrator Cris Shuldiner	Relaxacon Investigation Committee Jack Dietz  (head) Janet Stickle
Archives Committee Lori “Jet” Turi	Corporate Sales Officer Lisa Hertel
Hotel Search Committee Janet Stickle (head) Skip Morris Ben Levy	Timeline Committee Lisa Hertel (head) Skip Morris Nicholas Shectman Noel Rosenberg Rachel Silber
Survey Committee <unfilled>

 

Note: all committee terms end at the Annual Meeting. New committee appointments are made by the President, subject to approval by the membership.

 

 

 

Here is the current membership roster for Arisia, Inc.  If you believe there is an error, or if you are on this list and do not receive Mentor, email clerk@arisia.org.

Lisa Adler-Golden	Bridget Boyle
Tom Coveney	David D’Antonio
Elka Tova Davidoff	Jack Dietz
Samantha Dings	Mary Dumas
Don Eastlake	Jill Eastlake
Colette Fozard	Joel Herda
Brendan Hertel	Lisa Hertel
Lisa Holsberg (Jasra)	Steve Huff
September Isdell	Jeanne Kahn
Walter Kahn	Allan Kent
Pamela Koretsky	Rick Kovalcik
Zanne Labonville	Alex Latzko
Ben Levy	Skip Morris
Susan Mozzicato	Tom Murphy (Merv)
Pam Ochs	Karen Purcell
Noel Rosenberg	Nicholas Shectman (Phi)
Cris Shuldiner	Rachel Silber
Mike Sprague	Janet Stickle
Pete Thomas	Persis Thorndike
Pat Vandenberg	Al Walker (Hobbit)
Conor Walsh
Rob Bazemore	Brian Cooper
Tom Fish	Mary Robison
Aaron Aggassi	Tracy Gangwer
Sharon Sbarsky	Christina Hodges
Glen McWilliams	Jeanne Barrett

 

If you do not have a key to storage and need to get into storage, send mail to keys@arisia .org and all keyholders will get your request. 

Keyset	Holder
1	Joel Herda
2	Alex Latzko
3	Skip Morris
4	Carsten Turner
5	Skip Morris?
6	Phi
7	Michael Bergman
8	Rick Kovalcik
9	September Isdell
10	Hobbit
11	Landlord
12	Janet Stickle?
13	Persis Thorndike
14	Lisa Hertel
15	Ben Levy
16	Rachel Silber
17-20	Spares with Rick Kovalcik
21	Jill Eastlake
22	Noel  Rosenberg

ARISIA, Incorporated

Building 600, PMB 322

1 Kendall Square

Cambridge, MA 02139

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Look for upcoming corporate and concomm meetings at http://www.arisia.org/calendar.  

Meeting Schedule 

Corporate: Tuesday February 20 7:30 pm at the NESFA clubhouse in Somerville (504 Medford Ave Somerville MA).  Extensive, detailed directions can be found on line at http://www.nesfa.org/clubhouse/.

Arisia 08: Sunday Feb 25 2 pm MIT Building 66

Corporate: Sun March 11 at 2 pm at Karen Purcell’s home in New Hampshire, 32 Old Nashua Rd, Londonderry NH, 603-425-2793

Corporate: Sun April 15 MIT Building 66 at 2 pm

Karen Purcell, 32 Old Nashua Rd, Londonderry NH. 603-425-2793 The house is white with black shutters with an enormous 3.5 car garage at the end of the driveway.  The driveway will hold at least 9 cars (barring large amounts of snow) and I don't mind if you park on the lawn. 

 

Via 93 North: Take 93 North to exit 4, Derry/Londonderry.  Take a left off the ramp onto 102 West.  After approx 2 miles, watch for Crossroads mall on your left, the next intersection will be 102/128 Mammoth Rd.  Go through that intersection, take the next left onto Old Nashua Rd, there is a pink Mark Lawrence photography on the corner.  We are 1/2 mile up on the right, #32, across from the Greeley Rd sign.

Via Rt. 3: Do Not use MAPQUEST directions!  They will get you LOST! Take Rt. 3 North exit 1, 3A North to Hudson.  Follow the signs for 102 East in Hudson (3A merges with 102 at the town Common).  Follow 102 East through many podunk little towns (with hyperactive cops, be warned).  As you leave Hudson, 102 becomes a 55 mph road.  Watch for the Stonyfield yogurt sign on your right, the next right will be Old Nashua Rd.  We are approx  1.5-2 miles up on the left, directly across from the Greeley Rd sign.