Mentor is the corporate newsletter of Arisia, Inc.
Membership Dues are due for the 1998-1999 year. Dues must be paid prior to the corporate elections. Please mail checks to the corporate address ASAP, or bring them to the meeting.
The Arisia Annual Meeting will take place Sunday, September 13, 1998 at 2:00 PM, at MIT Building 66, Cambridge, MA.
The meeting will be catered by Ailsa Murphy. To encourage people to arrive on time, food will be served promptly at 2:00. You snooze, you lose.
Time: August 19, 1998 at 8:00 PM.
Location: Offices of The Forge Foundation, Woburn MA
In Attendance: Walter Kahn, Ben Levy, Elka Tovah Menkes, Roberta Moore, Skip Morris, Paul Selkirk, Nick Shectman, Cris Shuldiner, Rachel Silverman
In absence of the president and the vice-president, Skip Morris, the treasurer, chaired the meeting.
Ailsa Murphy to Ben Levy, Noel Rosenberg to Paul Selkirk, 'Zanne Labonville to Paul Selkirk, Brendan Quinn to Cris Shuldiner.
Arisia and BCEC jointly own a large plastic play castle, which was used in the Boston in '98 Worldcon bid, and which has been languishing in storage for the last few years. BCEC has been approached with a proposal to donate it to a needy family. After far too much discussion, it was decided to refer the matter to the Eboard.
Vice President's Report
Everyone is reminded to sign in. Corporate memberships expire at the end of the month, and dues must be paid before the Annual Meeting. Eboard elections will take place at the Annual Meeting. Anyone wishing to run for office should contact the clerk.
Pat sent email saying that he couldn't make the meeting, and that "official closure of the books will have to wait to the annual meeting."
We threw a couple parties that were very successful. We had a total of $1480 in receipts at Worldcon; a lot of that was dealers. Including memberships sold to dealers, we got about 20 new memberships. We donated an Arisia '99 membership to the Worldcon treasure hunt.
Arisia 1999 Treasury
See above. Depending on whether we get charged for the room we used for the Friday party, the Worldcon parties cost us either about $600 or about $750.
Hotel Search Committee
The Westin Copley is booked for all of January and February of 2000 and 2001; we have second option. The possible places we can go, based on hotel availability, hotel size, etc, include the Sheraton Boston, the Park Plaza, Providence, and Danvers.
MOVED to direct the Hotel Search Committee to start negotiating with the Sheraton, the Park Plaza, and other hotels of comparable size in the Boston area. Motion PASSED.
Corporate Inventory Control
There are a lot of keys floating around, and no one knows exactly who has access to the storage locker.
MOVED authorize the CIC to change the locks on our storage facility. Motion PASSED.
Arisia.org is up and running, and hasn't crashed.
Walter found a receipt book or two from his tenure as Corporate Sales (years ago). Paul also recalled finding receipt books from 1989 and 1990 in the Clerk archives. These will be turned over to the Records Task Force, for the sake of completeness if nothing else.
Long Range Planning Committee
MOVED to direct the Eboard to open discussion with other east coast regional conventions about swapping dates. Discussion was that acceptable timeframes would be the beginning of November through the end of April, exclusive of the three major holidays of Thanksgiving, Christmas, and New Years. Motion PASSED. Skip will talk to various committees in the next week or so.
MOVED to refer the question of babysitting to the Convention Committee. Motion PASSED.
MOVED to authorize $2500 for a year's worth of storage. (Last year, we voted and approved paying for storage a year ahead of time to get a free month's storage. Their billing system requires that you pay for exactly 12 months, and get the 13th month free, so our anniversary month will rotate through the year, rather than being pegged to our fiscal year.) Motion PASSED.
MOVED (by the Arisia '99 conchair) that if the conchair fails to pay his annual corporate dues, he is automatically removed from office. Motion ruled out of order. MOVED to overrule the chair. Motion failed for lack of a second.
MOVED to hold the October meeting on Thursday, October 22 at 7:00 PM, location to be determined. Motion PASSED.
MOVED to transfer Bird Moore to general membership. Motion automatically TABLED to the next meeting.
MOVED to hold the November meeting on Sunday, November 22, at 2:00 PM at MIT. Motion PASSED.
MOVED to hold the December meeting on Tuesday, December 22, at 7:00 PM, location TBD. Motion PASSED.
MOVED to authorize $100 for Ailsa Murphy to cater the annual meeting, if she so desires. (As an incentive for people to arrive on time, food will be served promptly at 2:00.) Motion PASSED.
[Editor's note: these were interspersed with new business.]
The 2001 Worldcon will be held in Philadelphia. If you did not vote, and did not pre-support, membership is $125 until the end of 1998. See www.netaxs.com/~philcon2001 for other rates and more information.
Skip Morris will be running for reelection as treasurer.
Rachel Silverman will be running for vice-president.
Apparently, at least one check for corporate dues (written before last year's annual meeting) never got to the treasurer, and was never cashed. In the unlikely event that we find a check that old, we won't cash it, but will just forgive that member's dues.
Meeting Adjourned at 9:38 PM.
President: Jeff Jordan
Vice-President: Brendan Quinn
Treasurer: Skip Morris
Clerk: Paul Selkirk
Arisia'97 Conchair: Pat McCormack
Arisia '98 Conchair: Glen R. Goodwin
Arisia '98 Treasurer: Pat McCormack
Arisia '99 Conchair: Cris Shuldiner
Arisia '99 Treasurer: Nick Shectman
Budget Committee: Skip Morris, Pat McCormack
Awards Committee: vacant
Grant Committee: Brendan Quinn, Drea Brandford, Elka Tovah Menkes
Corporate Sales Officer: Marshal Ellis
Corporate Inventory Control Officer: Ken Elwell
Corporate Systems Administrator: Cris Shuldiner
Arisia Audit Fund: Ben Levy
Records Task Force: Ben Levy, Ailsa Murphy, Kyle Hollingsworth
Long Range Planning Committee: Kim Van Auken, Kyle Hollingsworth, Scott Cobb
Sergeant-at-Fangs: Diva Shuldiner
Arisia, Mentor of Arisia, and the Arisia Lens are service marks of Arisia, Incorporated. All material copyright 1997, Arisia, Incorporated. All rights reserved.